Home Health Administrative Office Coordinator Job at Aveanna Healthcare (Birmingham)

Home Health Administrative Office Coordinator

Position Overview: The Administrative Office Coordinator for Home Health and Hos...

Location

United States , Jasper

Salary:

15.00 - 18.00 USD / Hour

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

High school diploma or GED
Proficient typing skills
Proficient Microsoft Office skills

Job Responsibility

Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination
Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member
Distribute mail to appropriate staff member or department, including company communication being mailed to employees
Process invoices according to branch location guidelines
Monitor office supplies and submit orders as needed
Scanning and/or filing of documentation and records
Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements
Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image
Oversite of postage machine and other office equipment for use and acceptable working condition
Perform special projects as needed

What we offer

401(k) with match
Health, Dental and Vision Benefits for employees at 30+ hours
Tuition Discounts and Reimbursement
PTO, Sick Time, and Paid Holidays

Patient Service Coordinator Home Health

Make a difference every day as an Amedisys patient services coordinator. Join Am...

Location

United States , Greeneville

Salary:

20.00 - 22.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

High School diploma or GED equivalent
One year of scheduling experience in a healthcare environment
One year of administrative experience in a health care environment

Job Responsibility

Ensures patient assessment visits including all Oasis visits are scheduled and performed timely
Ensures clinicians are assigned and scheduled in most efficient geography, maximizing clinician efficiency, utilizing the lowest possible discipline, matching skill with required care, and optimizing clinician capacity
Works collaboratively with field clinicians to ensure all patient visits are scheduled and completed as ordered and within the care center
Manages calls from patients and field staff related to scheduling issues
Refers clinical and performance related issues to the clinical manager
Monitors hospitalized patients, communicating and ensuring the team follows up as necessary
Supports clinical manager and works collaboratively to ensure timely communication with patients, clinicians, referral sources, business development team and other office personnel
Runs all applicable reports and responds to work flow taking appropriate actions
Assists with internal or external transfer of patients between care centers and/or hospice services
May be responsible for maintaining supply closet with routine supplies, ensuring supplies are within expiration dates and packaged appropriately, and serve as liaison with the field for patient supply needs

What we offer

Choice of PPO or HSA medical plans with free telehealth
Paid time off
Up to $1,000 in free healthcare services with Amedisys HSA plan
Up to $500 in wellness rewards for activities-use for spa, gym, sports, hobbies, pets and more
Mental health support with up to five free counseling sessions through the Employee Assistance program
401(k) with a company match
Family support with infertility treatment coverage, adoption reimbursement, paid parental and family caregiver leave
Fleet vehicle program (restrictions apply) and mileage reimbursement

Fulltime

Home Health Team Coordinator

The Team Coordinator - Home Health plays a key role in assisting in the day-to-d...

Location

United States , Birmingham

Salary:

17.00 - 23.00 USD / Hour

Aveanna Healthcare

Expiration Date

Until further notice

Requirements

Proficient with Microsoft Suite
Customer service experience
Excellent written and verbal communication skills

Job Responsibility

Oversees scheduling and coordination
Manage office calls, correspondence, calendaring, meetings, analytical support, etc.
Greet and assist clients, employees, and general public when entering office providing excellent client and employee customer service
Be accountable for all livelihood aspects as directed by the branch manager and home office, this includes appearance of office, customer satisfaction support and care to all patients, patient’s family members, and co-workers
Supervise daily administrative and communication activities for the office
establishing and maintaining database and filing systems per industry standard
Support ongoing client and employee requests including staff scheduling, preparing client materials, administrative and (in & out) processing of client files in alignment of government/health care standards
Support ongoing operational missions such as branch performance, retention and business growth
Work collaboratively with all branches and home office to ensure seamless coordination and service amongst our business and clinical delivery team
Participate in staff meetings, and meets regularly with branch management for individual supervision to meet performance objectives

What we offer

401(k) with match
Health, Dental and Vision Benefits
Tuition Discounts and Reimbursement
PTO, Sick Time, and Paid Holidays

Fulltime

New

Administrative Coordinator

The Administrative Support Coordinator provides administrative and operational s...

Location

United States , Uniontown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative coordination, administrative assistance, or a similar office support role
Ability to manage scheduling, calendar coordination, and appointment confirmation with strong attention to detail
Comfortable handling inbound calls, written correspondence, and document preparation with a detail-oriented approach
Strong organizational skills with the ability to maintain accurate records, reports, databases, and mailing materials
Proficiency with standard computer applications and office software used for reporting, presentations, and clerical tasks
Ability to balance multiple priorities, adapt to shifting workload demands, and provide backup support when needed
Experience working in healthcare, home health, managed care, or non-profit environments is helpful
Strong proofreading, communication, and follow-through skills to support both staff and member-related administrative processes

Job Responsibility

Assign new members to Managers based on care program, geographic zone, and staff capacity, and coordinate all member transfers and care management transitions
Maintain accurate member tracking and reconciliation, update member records, request access changes for program transitions, and open new cases in database for members
Prepare and maintain statistical records, monthly reporting, responsibilities for assigned programs
Provide administrative and clerical support including document preparation, proofreading, filing, mail distribution, database maintenance, board mailings, and packet assembly
Serve as backup receptionist and administrative support by directing calls, maintaining phone coverage schedules, preparing conference rooms, scheduling appointments, and supporting meetings and events
Participate in process improvement, support agency performance and operational goals, maintain proficiency in required systems, and perform other duties as assigned

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Poway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or administrative coordinator role
Strong ability to handle inbound phone communication with professionalism and courtesy
Experience managing calendars, appointments, and schedule changes with accuracy
Comfortable working in a fast-paced environment while balancing multiple tasks and deadlines
Strong organizational skills and close attention to detail
Clear written and verbal communication skills
Experience supporting healthcare or home health operations is preferred

Job Responsibility

Manage day-to-day administrative activities to support efficient office and team operations
Respond to inbound calls courteously, direct inquiries appropriately, and relay accurate messages in a timely manner
Coordinate calendars for team members, including arranging meetings, appointments, and schedule updates
Organize and confirm scheduling details to help maintain smooth coverage and timely communication
Prepare, update, and maintain administrative records, documents, and routine correspondence as needed
Support the home health team by tracking priorities, following up on outstanding items, and assisting with general office coordination

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Coordinator

We are looking for a dependable Administrative Coordinator to support daily offi...

Location

United States , Greenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or front-desk operations.
Ability to manage multiple responsibilities in a fast-paced healthcare or home health environment.
Strong verbal communication skills, including confidence in handling inbound phone calls and in-person interactions.
Experience with scheduling, calendar coordination, and general office organization.
Comfortable supporting client-facing processes such as check-in, paperwork review, and referral intake.
Proven attention to detail when filing documents and maintaining accurate administrative records.
Ability to stay adaptable and work effectively while moving between different areas of the office.

Job Responsibility

Welcome clients and visitors, manage check-in activities, and provide attentive front-desk support throughout the day.
Meet with clients to review service-related fees and answer routine questions with clarity and courtesy.
Support Spanish-speaking administrative team members and help facilitate clear communication across the office.
Handle incoming referrals, organize related documentation, and ensure information is routed to the appropriate team members.
Perform a range of administrative duties such as filing records, preparing paperwork, and maintaining organized office systems.
Answer inbound calls, respond to general inquiries, and direct messages or requests to the correct department.
Assist with scheduling and calendar coordination to help maintain smooth daily operations.
Rotate between front desk and back-office tasks as needed, providing flexible support across the workplace.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support business development...

Location

United States , Wheeling

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in administrative support, coordination, or a similar office-based role
Strong calendar management and scheduling skills with the ability to handle multiple priorities and deadlines
Comfortable supporting events, meetings, and communications with both internal teams and external partners
Ability to answer inbound calls professionally and provide responsive administrative assistance
Experience creating or coordinating presentations, promotional materials, or related marketing support items
Strong organizational skills with close attention to detail and accurate follow-through on tasks
Proficiency with standard business software and the ability to manage shared documents, reports, and tracking tools
Experience in home health or a related healthcare environment is preferred

Job Responsibility

Plan and organize participation in conferences, trade events, networking gatherings, and client-facing functions from initial scheduling through post-event follow-up
Oversee registration details, partnership arrangements, exhibit coordination, branded materials, and event timelines to ensure each opportunity is executed smoothly
Provide administrative support to business development team members by arranging meetings, managing calendars, and helping track next steps with contacts and partners
Assist with the preparation of marketing content such as presentations, flyers, social media materials, and other promotional pieces that support outreach efforts
Serve as a point of coordination with associations, vendors, referral sources, and event contacts to keep communication timely and well organized
Monitor important dates including renewals, membership deadlines, partnership commitments, and upcoming opportunities that support business growth
Prepare summaries and reporting that help leadership review activity levels, monitor pipeline progress, and evaluate business development performance
Maintain organized marketing files, shared resources, and reference materials so teams can easily access current assets and information
Answer inbound calls and support general administrative tasks that help the office and business development function operate efficiently

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operati...

Location

United States , Manchester

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or coordinator role
Ability to handle high-volume inbound calls with professionalism and strong customer service skills
Experience managing calendars, appointments, and scheduling activities with accuracy
Familiarity with administrative processes in a home health or healthcare-related environment
Strong organizational skills with the ability to prioritize multiple tasks effectively
Clear written and verbal communication skills
Proficiency with standard office software and general clerical tools

Job Responsibility

Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide timely assistance to callers
Coordinate calendars, arrange appointments, and maintain accurate scheduling for team activities and client-related needs
Provide day-to-day administrative support by preparing documents, organizing records, and assisting with routine office tasks
Support operational workflows within a home health setting by helping ensure information is documented and communicated clearly
Monitor scheduling changes, update relevant parties promptly, and help resolve conflicts to maintain efficient coverage
Maintain organized files and administrative materials to support compliance, accessibility, and smooth office operations

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan
Free online training

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Home Health Administrative Office Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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