Hoa Administrative Assistant Job at Robert Half (Oceanside)

Administrative Assistant

The Administrative Assistant supports the daily operations of the Homeowners Ass...

Location

United States , Palm Beach Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum 2 years of administrative experience
HOA experience is a plus
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with HOA software platform AppFolio is desirable
Strong organizational and time management skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
detail oriented demeanor and customer service orientation

Job Responsibility

Serve as the first point of contact for homeowners via phone, email, and in-person
Assist in the organization, and distribution of HOA communications, including statements, emails to owners, new owner and renter applications, newsletters, violations, and other compliance documentation
Maintain and update homeowner records and association databases
Manage incoming and outgoing correspondence, including mail and packages
Support the Community Manager with general office duties
Assist with coordinating with vendors and contractors as needed
Ensure office supplies are stocked and equipment is functioning
Handle confidential information with discretion and professionalism

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Property Administrator

Our client is seeking a detail-oriented and organized Property Administrator to ...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property managers and on-site teams, including scheduling, document management, and correspondence
Respond to tenant inquiries and service requests in a professional and timely manner
Maintain lease files, tenant records, insurance certificates, and other property documentation
Assist with lease administration, renewals, move-ins, and move-outs
Coordinate maintenance requests and communicate with vendors regarding work orders and service updates
Support invoice processing, expense tracking, and general accounting administration
Prepare reports, update databases, and ensure records are accurate and current
Help ensure compliance with property policies, procedures, and deadlines

What we offer

medical, vision, dental, life and disability insurance
401(k) plan

Fulltime

Payroll Administrator

Build Your Future, Strengthen Communities – Grow with CIMS One of the fastest-g...

Location

United States , San Ramon

Salary:

25.00 - 32.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

3+ years of payroll administration experience, including California payroll
Intermediate level hands-on experience with ADP Vantage HCM
Strong knowledge of California and Federal wage and hour laws
Strong attention to detail and analytical skills
Interpersonal and strong communication skills. Spanish speaking is a plus+
Ability to work well with and train others
Strong team player
Deep expertise in California compliance, including: Final paycheck requirements (immediate vs. 72-hour rules)
Wage statement compliance
Overtime and premium pay requirements

Job Responsibility

Audit payroll for accuracy, completeness, and compliance before finalization
Coordinate timely and accurate payroll data with the company’s parent company payroll team, including extra payments and pay changes
Manage biweekly payroll deadlines and follow the payroll calendar to ensure all required inputs, reviews, approvals, and communications are completed on time
Utilize ADP to audit and review timely submission of timesheets and time off requests, checking for errors and ensuring accuracy
Follow up on missing timesheets, late approvals, missed punches, and unresolved timekeeping exceptions before payroll deadlines
Respond to employee and manager payroll questions and resolve routine payroll issues in a timely manner
Oversee payroll for terminated employees, new hires, and employees on leave
Review and coordinate payroll-impacting employee changes, including new hires, pay rate changes, status changes, transfers, and terminations
Coordinate final pay processing for terminated employees in compliance with California timing requirements
Support payroll-related deductions and withholding changes, including benefit deductions, garnishments, and other authorized payroll adjustments, as applicable

What we offer

Medical insurance
Dental insurance
Vision insurance
401K plan with a match
Vacation pay
Sick pay
Holiday pay
Company social events (Summer Picnic, Holiday Celebration, virtual team-building activities)

Fulltime

Real Estate Paralegal

Robert Half is partnering with a growing and highly regarded organization in the...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Paralegal certification or equivalent experience required
3+ years of experience in real estate, transactional law, or land development support
Residential real estate or homebuilding experience strongly preferred
Familiarity with title and closing processes (ALTA exposure preferred)
Highly organized with strong attention to detail
Proficiency in Microsoft Word and Excel
Strong written and verbal communication skills

Job Responsibility

Prepare, review, and maintain legal documents related to residential real estate transactions, including purchase agreements, contracts, and addenda
Coordinate and manage the full lifecycle of lot closings, including working with title companies, reviewing ALTAs, and assisting with closing execution
Ensure legal documents are compliant with current regulatory and market standards
assist with periodic updates in coordination with outside counsel
Draft and support various agreements, including vendor and ancillary legal documents
Assist in the formation and administration of HOAs, including CCRs, bylaws, and amendments
Support Architectural Review Board (ARB) processes and track approvals in accordance with community standards
Maintain organized records of all transactional and legal documentation
Track development-related metrics, including lot takedown schedules and closing timelines
Collaborate cross-functionally with land development, finance, and operations teams

What we offer

Medical, dental, and vision insurance
401(k) with 4% match
PTO

Fulltime

Property Administrator

We are looking for a detail-oriented Property Administrator to support daily com...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of office experience, including prior exposure to property management or residential community administration
Practical knowledge of property management processes, preferably within residential, HOA, or similar community-based environments
Strong proficiency with Microsoft Office Suite and the ability to learn and use office systems efficiently
Excellent verbal and written communication skills with a detail-oriented approach to resident, tenant, and board interactions
Strong organizational skills with the ability to manage documents, data entry, and multiple priorities accurately
Ability to handle maintenance-related administrative tasks and coordinate effectively with vendors or internal teams
Comfortable working independently while also supporting leadership and collaborating with a variety of stakeholders.

Job Responsibility

Support the General Manager by carrying out administrative tasks aligned with board direction and established management guidelines
Conduct routine site walkthroughs to observe property conditions and help ensure community standards, rules, and compliance expectations are maintained
Serve as a front-line point of contact for tenants, residents, homeowners, board members, contractors, and service providers, delivering clear and timely communication
Coordinate the issuance of community access items such as pool credentials, parking permits, and keys or entry devices as needed
Manage incoming mail and package activity by receiving, organizing, recording, and distributing items accurately
Maintain databases and office records by entering updated information, organizing files, and tracking important documents
Assist with maintenance coordination by logging service requests, monitoring work orders, and following up on completion status
Contribute to additional property or administrative projects as assigned to support smooth day-to-day operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property management staff
Respond to tenant inquiries and service requests in a timely manner
Maintain lease files, tenant records, and property documentation
Assist with rent rolls, invoices, purchase orders, and accounts payable tracking
Coordinate vendor services, work orders, and maintenance scheduling
Prepare reports, correspondence, and notices for tenants and ownership
Support move-ins, move-outs, and lease renewal processes
Monitor office supplies and general property office operations
Ensure compliance with company policies and property procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Property Administrator

We are seeking a detail-oriented Property Administrator to support the daily ope...

Location

United States , Ashburn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior property management experience required
experience with HOA or community associations is highly preferred
Strong proficiency in Microsoft Office Suite
Excellent written and verbal communication skills
Must have reliable transportation
Able to work independently in a fast-paced environment
Strong attention to detail
Highly effective using Microsoft Office Suite

Job Responsibility

Provide administrative support to property management staff
Respond to tenant inquiries and service requests in a timely manner
Maintain lease files, tenant records, and property documentation
Assist with rent rolls, invoices, purchase orders, and accounts payable tracking
Coordinate vendor services, work orders, and maintenance scheduling
Prepare reports, correspondence, and notices for tenants and ownership
Support move-ins, move-outs, and lease renewal processes
Monitor office supplies and general property office operations
Ensure compliance with company policies and property procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training
competitive compensation

Fulltime

Implementation Lead

We are seeking a proactive and solution-oriented Implementation Lead to ensure s...

Location

United States , Richardson

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, operations management, or related field. PMP or Scrum certification a plus but not required
Minimum of 2 years in operational implementation, project management, or software implementations
HOA industry background a plus
HOA software conversation a plus
At least one year of people leadership experience strongly preferred
Strong leadership and coaching abilities with experience mentoring teams
Excellent problem-solving skills and the ability to manage client escalations effectively
Proven experience in process improvement and workflow documentation
Strong communication and stakeholder engagement skills
Ability to track, analyze, and report on key performance metrics

Job Responsibility

Act as the primary team trainer, ensuring staff are well-equipped with the necessary skills and knowledge to perform in their roles
Serve as the first point of contact for client escalations, working swiftly to resolve issues and maintain client satisfaction
Engage in process change discussions, collaborating with stakeholders and leadership to ensure a smooth team adoption of new workflows
Develop and maintain process workflows, continuously optimizing efficiency and accuracy
Coach and mentor staff, tracking progress and providing reports to leadership to support team development and decision-making
Monitor team performance to ensure deliverables are met on time and within project scope and budget
Document onboarding trends and proactively work with leadership to develop strategies and solutions to problems
Assist in the design, development, and implementation of new concepts, promotions, and branding elements
Lead strategy discussions with cross-functional collaborators to solve data or process gaps
Perform data audits to verify accuracy and integrity

Fulltime

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Hoa Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

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