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Hoa Administrative Assistant

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Robert Half

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Location:
United States , Oceanside

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

A well-established property management group in Oceanside is seeking an organized and service-focused HOA Administrative Assistant to support daily operations for a large residential apartment community. This role is ideal for someone who enjoys working in a fast-paced office environment, communicating with residents, and keeping administrative processes organized and on track. You’ll work closely with property managers, vendors, board members, and residents to help ensure the community operates efficiently and professionally.

Job Responsibility:

  • Support day-to-day administrative operations for the HOA management team
  • Coordinate resident communications, notices, and community updates
  • Answer phones, emails, and resident inquiries in a professional and timely manner
  • Schedule meetings, prepare agendas, and assist with meeting minutes
  • Maintain vendor records, contracts, and work order documentation
  • Assist with accounts payable tasks, invoice tracking, and administrative reporting
  • Organize and maintain electronic and physical files
  • Coordinate maintenance requests and follow up on service completion

Requirements:

  • 2+ years of administrative or property management support experience
  • HOA, apartment community, or property management experience strongly preferred
  • Strong communication and customer service skills
  • Ability to manage multiple priorities and deadlines
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • Disability insurance
  • 401(k) plan
  • Free online training

Additional Information:

Job Posted:
May 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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