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Brook-St Hiredonline Logo Brook-St Hiredonline · Office Administration

Higher executive officer

United Kingdom, Ashford · Job Posted February 13, 2026
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Job Description

We've got a great opportunity for a long term temp role within the Government Department, to join a fast-paced office, working as PA/Diary Manager.

Job Responsibility

  • Providing a vital first point of contact for partners, customers, staff and other stakeholders
  • develop, build and maintain a good working relationship and reputation as a reliable source of informed knowledge and experience and taking responsibility to resolve issues where appropriate to do so
  • Manage the Directors inbox, sorting emails as they are received and flagging up urgent work to the appropriate team members
  • helping the Director manage workflow
  • Diary management, general team support, considering competing priorities
  • Ensuring that regular meetings, key stakeholder meetings and ad-hoc meetings are scheduled, meeting rooms and catering are booked, and travel and accommodation arrangements are in place
  • Delivering secretariate outputs for identified governance boards or key site meetings if required
  • including setting agendas, note taking, producing actions and monitoring outputs
  • Handling a range of corporate tasks with discretion, tact and diplomacy and dealing appropriately with sensitive information
  • Provide cover where necessary to support other PA's workloads and build a support network

Requirements

  • Experience required: Organising and delivering work to tight deadlines
  • Working across teams and within a team
  • Effective communication skills with a broad range of colleagues and stakeholders (orally and in writing)
  • Working on own initiative and prioritising workload to meet conflicting objectives
  • Attention to detail
  • Competent IT skills (Word, Excel, Outlook)
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