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We are seeking an experienced Helpdesk Manager to lead and develop a growing facilities management helpdesk function. This role is pivotal in ensuring responsive, compliant and high-quality service delivery to customers nationwide. As a senior member of the management team, you will provide structure, direction and leadership to a developing helpdesk team, embedding strong processes, performance standards and a culture of accountability. You will oversee a 24-hour operation, ensuring consistent service delivery and positive client experience at every touchpoint.
Job Responsibility:
Leading, coaching and performance managing a team of Helpdesk Advisors across day and night operations
Setting clear KPIs, service standards and performance expectations
Providing oversight and management support across a 24-hour helpdesk function
Ensuring accurate job logging, tracking and completion via CRM and CAFM systems (including client portals)
Promoting a strong culture of data accuracy, reporting discipline and process-driven working
Producing daily, weekly and monthly performance dashboards to support operational and commercial decisions
Managing escalations, complaints and urgent service issues professionally and effectively
Collaborating with Finance, Operations, HR and Account Management to ensure seamless service delivery
Supporting quotation preparation in line with agreed rate cards and ensuring accurate PO management
Ensuring customer setups and job records are correctly configured to maintain billing accuracy
Liaising with Finance to resolve invoice queries and maintain smooth revenue processes
Identifying and implementing process improvements, workflow efficiencies and innovation opportunities, including AI-led enhancements
Requirements:
A minimum of 3 years’ experience managing a helpdesk or customer service team, ideally within Facilities Management
Strong knowledge of CRM and CAFM systems (JobWatch experience desirable)
Experience managing performance, KPIs and reporting dashboards
A process-driven mindset with the ability to refine and embed structured workflows
Excellent communication and stakeholder management skills
Strong organisational and problem-solving abilities
Confidence handling escalations and working under pressure
Proficiency in Microsoft Office (Excel, Outlook, Word)