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We are looking for a detail-oriented Operations Support Specialist to help support the back-office operations of a growing mental health practice group. This is a hybrid role, with remote work flexibility and a requirement to come into our Bethesda, MD office at least two days per week. This role is primarily focused on monitoring billing escalation concerns and following up on unresolved account issues so that clinical teams and patients have a clearer, easier process for getting billing concerns addressed. The primary billing work is handled by our remote billing team; this role helps track escalated issues, confirm follow-up, identify delays, organize reports, and make sure unresolved items are moved toward resolution. The ideal candidate is organized, reliable, comfortable working with Excel and data, able to work independently, and takes ownership of assigned tasks until they are completed or appropriately escalated.
Job Responsibility
Monitor escalated billing/account issues that have not been resolved through the standard billing process
Follow up on unresolved accounts with the billing team, internal staff, vendors, or leadership as needed
Track escalated accounts to make sure each item has a clear status, next step, owner, and follow-up date
Identify accounts where billing follow-up appears delayed, incomplete, or unclear
Review reports to identify aging balances, denials, COB issues, unresolved patient balances, and missing follow-up
Maintain trackers for open items, overdue follow-ups, and unresolved issues
Monitor whether required billing outreach has been completed through approved workflows or systems
Generate payroll support reports for leadership review
Monitor workflow activity in business systems, spreadsheets, or other tools
Support new-location onboarding by tracking setup tasks, deadlines, owners, and open items
Follow up with internal teams, billing, vendors, and leadership on assigned tasks
Escalate delayed, incomplete, or unclear items to the appropriate person
Prepare simple status updates, summaries, and data reports for leadership
Requirements
Strong Excel and data analysis skills
Strong attention to detail
Self-directed and able to work independently
Takes ownership of assigned tasks and follows through until items are completed or escalated
Comfortable managing open items without constant reminders
Comfortable working with spreadsheets, reports, trackers, and task lists
Strong written communication skills
Reliable follow-through and ability to stay organized
Comfortable working across multiple systems
Able to commute to the Bethesda, MD office on a weekly basis
Nice to have
Mental health practice experience
Healthcare, billing, revenue cycle, payroll, or operations experience