CrawlJobs Logo

Healthcare Operations Support Specialist - Mental Health

United States, Bethesda Employment contract 45000.00 - 48000.00 USD / Year · Job Posted June 16, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented Operations Support Specialist to help support the back-office operations of a growing mental health practice group. This is a hybrid role, with remote work flexibility and a requirement to come into our Bethesda, MD office at least two days per week. This role is primarily focused on monitoring billing escalation concerns and following up on unresolved account issues so that clinical teams and patients have a clearer, easier process for getting billing concerns addressed. The primary billing work is handled by our remote billing team; this role helps track escalated issues, confirm follow-up, identify delays, organize reports, and make sure unresolved items are moved toward resolution. The ideal candidate is organized, reliable, comfortable working with Excel and data, able to work independently, and takes ownership of assigned tasks until they are completed or appropriately escalated.

Job Responsibility

  • Monitor escalated billing/account issues that have not been resolved through the standard billing process
  • Follow up on unresolved accounts with the billing team, internal staff, vendors, or leadership as needed
  • Track escalated accounts to make sure each item has a clear status, next step, owner, and follow-up date
  • Identify accounts where billing follow-up appears delayed, incomplete, or unclear
  • Review reports to identify aging balances, denials, COB issues, unresolved patient balances, and missing follow-up
  • Maintain trackers for open items, overdue follow-ups, and unresolved issues
  • Monitor whether required billing outreach has been completed through approved workflows or systems
  • Generate payroll support reports for leadership review
  • Monitor workflow activity in business systems, spreadsheets, or other tools
  • Support new-location onboarding by tracking setup tasks, deadlines, owners, and open items
  • Follow up with internal teams, billing, vendors, and leadership on assigned tasks
  • Escalate delayed, incomplete, or unclear items to the appropriate person
  • Prepare simple status updates, summaries, and data reports for leadership

Requirements

  • Strong Excel and data analysis skills
  • Strong attention to detail
  • Self-directed and able to work independently
  • Takes ownership of assigned tasks and follows through until items are completed or escalated
  • Comfortable managing open items without constant reminders
  • Comfortable working with spreadsheets, reports, trackers, and task lists
  • Strong written communication skills
  • Reliable follow-through and ability to stay organized
  • Comfortable working across multiple systems
  • Able to commute to the Bethesda, MD office on a weekly basis

Nice to have

  • Mental health practice experience
  • Healthcare, billing, revenue cycle, payroll, or operations experience
  • Mental health practice operations
  • Healthcare operations or administrative support
  • Medical billing or revenue cycle support
  • Payroll reporting or compensation tracking
  • Excel, Valant, EMRs, CRMs, or similar systems
  • Supporting multi-location operations

What we offer

  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance
  • Wellness resources

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Similar Jobs for

Healthcare Operations Support Specialist - Mental Health

8 matching positions

Outpatient Mental Health Clinical Support Specialist

We are seeking a warm, organized, and tech-savvy Front-End Operations Support pr...
Location
Location
United States , Yorktown
Salary
Salary:
20.00 USD / Hour
elliementalhealth.com Logo
Ellie Mental Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience in healthcare customer service, medical scheduling, or front desk operations (mental health setting preferred)
  • Strong written and verbal communication skills, with a friendly and empathetic tone
  • Comfortable working in a remote environment with minimal supervision
  • Proficient with EMR systems, email platforms, and phone systems (e.g., Valant, Google Workspace, Dialpad or similar)
  • Highly organized and detail-oriented with strong follow-through
  • Ability to handle sensitive information with discretion and in compliance with HIPAA regulations
  • Prior experience working directly with clients
  • Be flexible and available during daytime office hours
  • Be accountable for assigned tasks without the need for follow-up supervision
Job Responsibility
Job Responsibility
  • Serve as the primary contact for incoming calls and emails from prospective and current clients
  • Respond to inquiries about services, scheduling availability, and provider information with professionalism and care
  • Schedule, reschedule, and confirm appointments using our electronic medical records (EMR) system (e.g., Valant)
  • Track and follow up on patient inquiries to ensure timely resolution and high conversion from inquiry to appointment
  • Communicate with clinical staff to support provider availability, cancellations, and urgent patient needs
  • Provide patients with accurate information regarding intake forms, insurance, and billing contacts
  • Manage documentation and ensure all communication is properly logged in our EMR or communication system
  • Escalate complex clinical or billing questions to the appropriate internal team
  • Some social media posts
  • Other stuff we probably forgot to add but just as meaningful and important to your role
What we offer
What we offer
  • Competitive salary
  • Opportunity for advancement
  • Flexible work from home options available
  • Unique pay model with industry leading compensation
  • Comfortable, furnished offices and clinic environment
  • Parttime
Read More
Arrow Right

Addiction Recovery Support Specialist

The Addiction Recovery Support Specialist performs patient-centered activities a...
Location
Location
United States , Oconomowoc
Salary
Salary:
Not provided
rogersbh.org Logo
Rogers Behavioral Health
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A valid Wisconsin-Substance Abuse Counselor or Clinical Substance Abuse Counselor (SAC, CSAC) and in good standing with the state
  • Have a minimum of two (2) years serving persons with mental health and substance use disorders
  • A valid Certified Peer Specialist Certification (CPS)
  • Bachelor’s degree or 5 years valid experience
  • Current American Heart Association CPR certification or American Red Cross Professional Rescue is required upon hire
  • Formal training in crisis prevention and crisis intervention is required within sixty (60) days of date of hire
  • First aid training is required within ninety (90) days of employment
  • Community based residential facility (CBRF) fire-safety training is required within ninety (90) days of employment
  • Must hold a current and active driver’s license and be in good standing
Job Responsibility
Job Responsibility
  • Provide SUD care to assigned patients consistent with the scope of the employee’s training and credentialing
  • Interact with patients, conducting coordinated one-on-one sessions that facilitate individual goals to address and support psychosocial, intellectual, physical, and spiritual needs
  • Assist patient’s in completing their Recovery Maintenance Plan
  • Implement components of the patient’s individualized, interdisciplinary treatment plan
  • Report and record patient’s behaviors, interactions, responses to clinical interventions, and progress towards meeting the treatment plan objectives
  • Understand and implement daily patient activities collaborating with staff
  • Monitor behavior and intervene to ensure dignity, learning and well-being of all patients, and reinforce behavior though interactions based on the program philosophy
  • Provide and document SUD group facilitation
  • Use knowledge and skills to collect, review and document information regarding the patient’s status
  • May complete clinical reports such as Social Services Admission Assessment, admission/discharge ASAM assessments
What we offer
What we offer
  • Health, dental, and vision insurance coverage for you and your family
  • 401(k) retirement plan
  • Employee share program
  • Life/disability insurance
  • Flex spending accounts
  • Tuition reimbursement
  • Health and wellness program
  • Employee assistance program (EAP)
  • Parttime
Read More
Arrow Right

Consultant Psychiatrist

An exciting opportunity has arisen for a Consultant Psychiatrist to join the Har...
Location
Location
United Kingdom , Greater London
Salary
Salary:
109725.00 - 145478.00 GBP / Year
remediumpartners.com Logo
Remedium Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • MBBS or equivalent qualification
  • Full GMC Registration with a licence to practise
  • Minimum 1 year NHS experience
  • GMC Specialist Register or within 6 months
  • Approved Clinician status (or achievable within 3 months)
  • Section 12 Approval (or achievable within 3 months)
  • Excellent clinical knowledge in Psychiatry
  • Strong communication and leadership skills
  • Ability to manage complexity and uncertainty
  • Ability to teach and supervise staff
Job Responsibility
Job Responsibility
  • Assess newly referred patients and formulate evidence-based treatment plans
  • Provide ongoing medical reviews for service users on caseloads
  • Monitor mental, physical, and psychological well-being
  • Review risk, needs, safeguarding, and care planning
  • Assess treatment response, prescribe medication, adjust dosage, and manage side effects
  • Manage urgent community presentations and emergencies, including home visits
  • Act as a Responsible Clinician (RC) for patients subject to Community Treatment Orders (CTO)
  • Ensure compliance with the Mental Health Act (MHA) and Mental Capacity Act (MCA)
  • Provide clinical and professional leadership within the East Core Team
  • Contribute to service performance, pathway development, and operational priorities
  • Fulltime
Read More
Arrow Right

Social worker assistant

The Nursing Home Placement Coordinator provides a centralized resource for all N...
Location
Location
United States of America , Rochester
Salary
Salary:
24.22 - 33.91 USD / Hour
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • BS or BSW + no experience OR No Bachelor’s degree but does have 4 years of experience
  • Experience in a health care setting preferred
  • Excellent communication skills (written and verbal)
  • Patient focused, advocacy skills and interdisciplinary collaboration preferred
Job Responsibility
Job Responsibility
  • Provide direct and indirect services to patients who are in need of placement in a post hospitalization after care facility
  • Coordinate communication with nursing homes regarding patient care needs, financial profile and other components of the patient's application or admission
  • Provide placement consultation to Social Work staff, community facilities, community or hospital physicians, other health care professionals, and, when indicated, to patients and/or families
  • Maintain Social Work Division liaison relationships with area nursing facilities and insurers
  • Receive and review initial or updated information from SMH Social Workers intended for placement purposes, and transmit the information to appropriate community facilities
  • Negotiate with individual facilities
  • Collaborate with Hospital interdisciplinary team, patient and family, as needed, to ensure optimum, timely placement of all patients
  • Problem solve on case specific or systems issues with Social Work Senior Director, leaders and individual Social Workers, or others as indicated
  • Facilitate the Placement Program’s inpatient throughput
  • Ensure the Program’s compliance with regulatory requirements & provide education to interdisciplinary team, patients & families
  • Parttime
Read More
Arrow Right

Diagnostic Medical Sonographer

The Diagnostic Medical Sonographer utilizes high frequency sound waves (diagnost...
Location
Location
United States , Westwood
Salary
Salary:
Not provided
kansashealthsystem.com Logo
The University of Kansas Health System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Graduate
  • Graduate of a formal Diagnostic Medical Sonography Program which meets requirements by the American Registry of Diagnostic Medical Sonographers
  • Registered Diagnostic Medical Sonographer (RDMS) - American Registry for Diagnostic Medical Sonography (ARDMS)
  • Registered Vascular Technologist (RVT) - American Registry for Diagnostic Medical Sonography (ARDMS) If not previously credentialed, employee must earn their first credential (either AB or OB/GYN or VT) must earn within within 90 Days
  • Registered Vascular Specialist (RVS) - Cardiovascular Credentialing International (CCI)
  • Sonography (S) - American Registry of Radiologic Technologists (ARRT)
  • Basic Cardiac Life Support (BLS or BCLS) - American Heart Association (AHA)
  • The employee has an additional three months (six months from date in position) to complete the second credential listed above in order to remain employed by the University of Kansas Health System as a Diagnostic Medical Sonographer. within 180 Days
Job Responsibility
Job Responsibility
  • Performs clinical assessment and diagnostic sonography examinations, using cognitive sonographic skills to identify, document, and adapt examinations as appropriate to anatomical, pathological, diagnostic information and images and to use independent judgment during the sonographic exam to accurately differentiate between normal and pathologic findings and communicates findings to the interpreting radiologist
  • Assumes responsibility for the safety, mental and physical comfort of patients
  • Introduces self to patient, properly identifies patient utilizing two identifiers, explains the sonographic examination being performed and answers any patient questions
  • assumes responsibility for the safety and comfort of the patient while they are in the sonographer’s care
  • notifies appropriate personnel if assistance is needed
  • Selects and operates a wide variety of imaging equipment in an efficient and safe manner, coordinates examinations in the most efficient order and perform exams in a sequence which minimizes the patient’s stay in the hospital
  • Maintains working order of the equipment and completes daily and weekly QC as required
  • reports equipment malfunctions to the supervisor in a timely manner
  • Interacts with physicians and other technical staff to provide quality, safe and efficient care for the patient
  • Maintains cleanliness and supply par levels of all rotational areas, empties laundry, follows eye wash station protocol and policy, and utilizes high level disinfection (HLD) according to health system policy directed by Cleaning, Disinfection and Sterilization policy
  • Parttime
Read More
Arrow Right

Diagnostic Medical Sonographer

The Diagnostic Medical Sonographer utilizes high frequency sound waves (diagnost...
Location
Location
United States , Kansas City
Salary
Salary:
Not provided
kansashealthsystem.com Logo
The University of Kansas Health System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Graduate
  • Graduate of a formal Diagnostic Medical Sonography Program which meets requirements by the American Registry of Diagnostic Medical Sonographers
  • Registered Diagnostic Medical Sonographer (RDMS) - American Registry for Diagnostic Medical Sonography (ARDMS)
  • Registered Vascular Technologist (RVT) - American Registry for Diagnostic Medical Sonography (ARDMS) If not previously credentialed, employee must earn their first credential (either AB or OB/GYN or VT) must earn within within 90 Days
  • Registered Vascular Specialist (RVS) - Cardiovascular Credentialing International (CCI)
  • Sonography (S) - American Registry of Radiologic Technologists (ARRT)
  • Basic Cardiac Life Support (BLS or BCLS) - American Heart Association (AHA)
  • The employee has an additional three months (six months from date in position) to complete the second credential listed above in order to remain employed by the University of Kansas Health System as a Diagnostic Medical Sonographer. within 180 Days
Job Responsibility
Job Responsibility
  • Performs clinical assessment and diagnostic sonography examinations, using cognitive sonographic skills to identify, document, and adapt examinations as appropriate to anatomical, pathological, diagnostic information and images and to use independent judgment during the sonographic exam to accurately differentiate between normal and pathologic findings and communicates findings to the interpreting radiologist
  • Assumes responsibility for the safety, mental and physical comfort of patients
  • Introduces self to patient, properly identifies patient utilizing two identifiers, explains the sonographic examination being performed and answers any patient questions
  • assumes responsibility for the safety and comfort of the patient while they are in the sonographer’s care
  • notifies appropriate personnel if assistance is needed
  • Selects and operates a wide variety of imaging equipment in an efficient and safe manner, coordinates examinations in the most efficient order and perform exams in a sequence which minimizes the patient’s stay in the hospital
  • Maintains working order of the equipment and completes daily and weekly QC as required
  • reports equipment malfunctions to the supervisor in a timely manner
  • Interacts with physicians and other technical staff to provide quality, safe and efficient care for the patient
  • Maintains cleanliness and supply par levels of all rotational areas, empties laundry, follows eye wash station protocol and policy, and utilizes high level disinfection (HLD) according to health system policy directed by Cleaning, Disinfection and Sterilization policy
  • Parttime
Read More
Arrow Right

Diagnostic Medical Sonographer

The Diagnostic Medical Sonographer utilizes high frequency sound waves (diagnost...
Location
Location
United States , Kansas City
Salary
Salary:
Not provided
kansashealthsystem.com Logo
The University of Kansas Health System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Graduate
  • Graduate of a formal Diagnostic Medical Sonography Program which meets requirements by the American Registry of Diagnostic Medical Sonographers
  • Registered Diagnostic Medical Sonographer (RDMS) - American Registry for Diagnostic Medical Sonography (ARDMS)
  • Registered Vascular Technologist (RVT) - American Registry for Diagnostic Medical Sonography (ARDMS) If not previously credentialed, employee must earn their first credential (either AB or OB/GYN or VT) must earn within within 90 Days
  • Registered Vascular Specialist (RVS) - Cardiovascular Credentialing International (CCI)
  • Sonography (S) - American Registry of Radiologic Technologists (ARRT)
  • Basic Cardiac Life Support (BLS or BCLS) - American Heart Association (AHA)
  • The employee has an additional three months (six months from date in position) to complete the second credential listed above in order to remain employed by the University of Kansas Health System as a Diagnostic Medical Sonographer. within 180 Days
Job Responsibility
Job Responsibility
  • Performs clinical assessment and diagnostic sonography examinations, using cognitive sonographic skills to identify, document, and adapt examinations as appropriate to anatomical, pathological, diagnostic information and images and to use independent judgment during the sonographic exam to accurately differentiate between normal and pathologic findings and communicates findings to the interpreting radiologist
  • Assumes responsibility for the safety, mental and physical comfort of patients
  • Introduces self to patient, properly identifies patient utilizing two identifiers, explains the sonographic examination being performed and answers any patient questions
  • assumes responsibility for the safety and comfort of the patient while they are in the sonographer’s care
  • notifies appropriate personnel if assistance is needed
  • Selects and operates a wide variety of imaging equipment in an efficient and safe manner, coordinates examinations in the most efficient order and perform exams in a sequence which minimizes the patient’s stay in the hospital
  • Maintains working order of the equipment and completes daily and weekly QC as required
  • reports equipment malfunctions to the supervisor in a timely manner
  • Interacts with physicians and other technical staff to provide quality, safe and efficient care for the patient
  • Maintains cleanliness and supply par levels of all rotational areas, empties laundry, follows eye wash station protocol and policy, and utilizes high level disinfection (HLD) according to health system policy directed by Cleaning, Disinfection and Sterilization policy
  • Parttime
Read More
Arrow Right

Pediatric Music Therapist

Provides direct assessment, consultation and delivery of pediatric music therapy...
Location
Location
United States , Park Ridge
Salary
Salary:
26.55 - 39.85 USD / Hour
advocatehealth.com Logo
Advocate Health Care
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Board Certification eligible
  • Must be MT-BC through Certification Board for Music Therapists within six months of hire
  • Bachelors Degree in Music Therapy (Masters Degree preferred)
  • Field of Study: Music Therapy with board certification
  • Completed Music Therapy Internship per AMTA guidelines
  • Preferred 1-2 years of pediatric experience
  • Ability to function in a multidisciplinary environment while providing direct patient/family care
  • Ability to establish supportive relationships with children and their families and maintain rapport
  • Experience and comfort working with hospitalized children, patients diagnosed with mental illness, developmental delay, and/or who display challenging behaviors in individual and group contexts
  • Ability to adapt interventions to meet the needs of patients with special needs
Job Responsibility
Job Responsibility
  • Provides direct assessment, consultation and delivery of pediatric music therapy services
  • Responds to referrals from physicians, nursing, child life specialists, art therapists, chaplains, and other hospital staff for group and individual sessions
  • Leads and supervises individual and group sessions on all pediatric and neonatal intensive care units
  • Determines, designs, and implements pediatric music therapy interventions to address the needs of the patients and families at various developmental levels
  • Provides music therapy to address the treatment goals of pediatric patients and/or families
  • Communicates with all members of the healthcare team in order to provide a holistic approach to the care of the patients and families
  • Interprets and promotes the therapeutic benefits of music therapy to the multidisciplinary team throughout AAH and to the broader community
  • Keeps up to date on current trends and practices and educates staff across numerous disciplines regarding developmental concerns and benefits of music therapy
  • Develops and implements program objectives, assesses program outcomes and makes recommendations for improvements
  • Effectively incorporates music technology and other sound media to provide support and legacy building to pediatric patients and families
What we offer
What we offer
  • Paid Time Off programs
  • Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
  • Flexible Spending Accounts for eligible health care and dependent care expenses
  • Family benefits such as adoption assistance and paid parental leave
  • Defined contribution retirement plans with employer match and other financial wellness programs
  • Educational Assistance Program
  • Premium pay such as shift, on call, and more based on a teammate's job
  • Incentive pay for select positions
  • Opportunity for annual increases based on performance
  • Parttime
Read More
Arrow Right