Head of Representative Office Job at Gitmax (Flexible, major cities preferred)

Head of Representative Office

We are representing a fast-growing, NASDAQ-listed retail brokerage firm with a p...

Location

Poland , Warsaw

Salary:

Not provided

Gitmax

Expiration Date

Until further notice

Requirements

Proven experience in international financial services or brokerage firms
Expertise in managing operational processes, including interactions with regulatory authorities
Experience in brand promotion, marketing campaigns, and social media engagement
In-depth knowledge of German laws and regulations related to international representative offices
Strong business communication skills to engage effectively with regulatory bodies, clients, partners, and internal teams
Analytical skills to monitor market trends and prepare data-driven reports and solutions
Proficiency in recruiting, training, and managing staff
A degree in business, finance, economics, marketing, or a related field
Fluency in Polish and English is required
Leadership skills with the ability to motivate and manage a team

Job Responsibility

Implement strategies to increase brand recognition in Poland
Collaborate with local media and social media platforms to promote the brand
Participate in and organize marketing campaigns and events
Manage PR activities, including writing press releases and engaging with media outlets to ensure consistent brand visibility
Oversee all operational processes of the representative office
Act as the primary liaison with Poland regulatory and governmental bodies, ensuring compliance with all legal and regulatory requirements
Represent the company in governmental and institutional matters
Lead the recruitment, training, and management of the office team
Foster collaboration between departments while upholding corporate standards and values
Monitor market trends and provide analytical insights to company leadership

What we offer

Competitive salary and benefits package
A dynamic and inspiring international work environment
Career advancement opportunities and support for professional development
Flexible working hours with a centrally located office in Germany
Teambuilding events and a collaborative culture
Laptop and essential work tools provided.

Fulltime

Global Head of Syndicates Middle Office

The Global Head of Syndicate Middle Office will be tasked with oversight across ...

Location

United Kingdom , London

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Extensive Settlements experience across ECM and DCM
Significant experience in Tier 1 global financial institutions with strong experience in either Equity and / Debt Markets Middle Office or Operations
Experience of running a Global team
Experience delivering target operating model initiatives spanning multiple years in a fast paced, large global financial services firm, ideally in an operations organization
Energetic, flexible, collaborative, and proactive
a leader who can positively and productively add product impact to both strategic and tactical technology
Strong, influential communicator who is articulate and concise, demonstrated success interacting with senior management both in the business, corporate functions as well as the Operations, Business and Technology environments
Strong risk management and control mindset
Provides evaluative judgment based on analysis of information in complicated, unique, and dynamic situations
draws on diverse range of internal and external sources

Job Responsibility

Oversee and lead daily core operations, championing a proactive culture and environment where processes, risks and controls are continually monitored, and potential risks escalated on a timely basis
Perform Front to back Roles and Responsibilities review to define the target operating model between Middle Office, Settlements, and the Business
Develop an effective control framework that fully meets Audit, Compliance and Regulatory requirements
delivery of periodic presentations to external regulators as required
Acting as key point of contact representing ECM/DCM Operations groups to internal and external stakeholders
Continued engagement and face off with a range of senior Business, Technology and Operations partners
Supports and partners with the Business to facilitate a growing and expanding client base
Coaching and mentoring our People. Providing direction, feedback, support, and encouragement for career development
Implementing a successful People and Engagement strategy to help attract, develop, retain, and recognize our global workforce
Promoting a culture of continuous improvement and cultivating a robust service and control environment

Fulltime

New

Receptionist

The Receptionist is the front-of-house anchor of the Business Administration tea...

Location

Australia

Salary:

Not provided

Merivale

Expiration Date

Until further notice

Requirements

1–3 years’ experience in reception, front-of-house, customer service, or administration in a fast-paced environment
Professional, polished, and confident
you represent the business at Head Office
Strong ability to manage competing priorities with accuracy and composure
Clear and confident communication skills, both written and verbal
Experience with basic financial processing or invoice coding
Proficient in Microsoft Office and comfortable learning new systems (Universal Desktop, Concur, travel portal, BASWARE)

Job Responsibility

Front desk & visitor management: Welcome all guests professionally, manage the reception area, and ensure it is always covered during business hours
Inbox management: Monitor and triage the reception inbox daily, managing requests including lost property, reservations, and ban enquiries
Invoice & receipt requests: Process guest invoice and receipt requests via Universal Desktop
Office stock ordering: Manage monthly ordering of office supplies, including stationery, toner, and pantry items
Expense coding: Complete end-of-month coding for administration and travel card transactions in Concur, ready for Finance review
Travel coordination: Book staff travel and accommodation via the internal travel portal

What we offer

25% staff discount across 90+ Merivale venues
Exclusive monthly perks, staff-only rewards and events
Merivale Staff Cellar – access to premium wines at staff pricing
Unlimited career growth with endless development opportunities
Merivale Academy – online and in-person training, including Leadership & Performance, First Aid, Food Safety and more
Professional accreditation support – including Leadership qualifications
Employee Assistance Program – confidential wellbeing and mental health support, provided by Sonder
Employee Referral Program – earn rewards for bringing great people on board

Fulltime

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

Customer Service / Supply Chain Representative

70% Customer Service 30% supply chain responsibilities

Location

Turkey , Istanbul

Salary:

Not provided

Evonik Industries

Expiration Date

Until further notice

Requirements

Knowledge about foreign trade payment conditions such as LC, bank contracts, etc.
Computer skills
especially good knowledge in SAP, MS Office (Excel), Outlook
Efficient work and good management of time and workflow
Good knowledge of foreign/internal trade and the economic market
Good knowledge of local trade regulations
Good knowledge about customs (import, export), transit regulations
Bachelor's degree and more than 3 years of job experience in above mentioned areas
Fluent language skills in Turkish, English and/or German
Excellent cooperation and communication skills, team worker, problem solver

Job Responsibility

Provide accurate and timely information to customers before, during and after a transaction to maintain and improve customer relationships
Work on the customer order process to ensure orders are planned and delivered accurately and efficiently. This includes import, export and transit processes, documentations, sampling and trials and control of customer terms and conditions
Respond to customer enquiries and forward to other departments as required. Be proactive in analysing customer activities to identify recurring problems and recommend solutions to improve customer service
Collaborate with head office, internal stakeholders and customers on order management, sales, purchasing, customer accounts inquiries, and logistics, as required
Ensure accurate and timely reporting of all other relevant sales and customer related activities
Maintain accurate and up-to-date customer records and ensure accurate data is entered to SAP
Prepare reports for the Business Managers, Head Customer Service / Supply Chain and Head Office
Provide back up support to absent employees as directed

Fulltime

Client Liaison and Gallery Associate

The Client Liaison and Gallery Associate ensures a seamless and welcoming experi...

Location

Switzerland , Zurich

Salary:

Not provided

Sotheby's

Expiration Date

Until further notice

Requirements

Extensive knowledge, passion, and commitment to the Art and Luxury fields locally and internationally
Degree holder or equivalent (Art or Luxury-related master’s/bachelor’s preferable)
Fluent in English and German mandatory
French would be a plus
Excellent interpersonal and communication skills, both written and oral, and a commitment to an exemplary level of client service
Ability to work effectively individually and in a team, and in a cross-department organization
Flexible approach to a wide range of tasks and proven ability to meet deadlines

Job Responsibility

Organize pipeline management meetings with the GFA team to review sourcing initiatives and ongoing activity
Support client requests related to property management, including consignments, pre- and post-sale administration, bid registration and execution, loan requests, transactional history, accounts, and valuations
Coordinate and execute the pre-sale targeting strategy for global auctions
Track and maintain pre-sale target lists, current and potential consignment lists, buyer and under-bidder results, and artist sourcing projects in collaboration with relevant specialists
Monitor the consignment process before and after sales to ensure a seamless selling experience and high sell-through rates
Maintain communication with departments such as Shipping, Client Accounts, Events, Sotheby’s Preferred, other specialist departments, and European and global salerooms to guarantee a smooth process and consistently high client service
Demonstrate a thorough understanding of the Company’s domestic and international auction processes, as well as Private Sales, to communicate effectively with existing and potential clients
Assist Specialists during client visits, valuations, and proposals
Maintain and update accurate client lists for mailings, invitations, and general engagement
Assist with the setting up of the gallery for exhibitions and events

Fulltime

Customer Service and Supply Chain Representative

The position is limited to one year. Explore a world of opportunities with us. L...

Location

Turkey , Istanbul

Salary:

Not provided

Evonik Industries

Expiration Date

Until further notice

Requirements

Bachelor's degree in business administration, customer relations, supply chain management or similar
1-3 years relevant work experience
Advanced written and spoken English skills
Resident on Anatolian side of Istanbul
No military service obligation (for male candidates)

Job Responsibility

Provide accurate and timely information to customers before, during and after a transaction to maintain and improve customer relationships
Operate and Coordinate Import, Export & Transit transactions with relation to customs regulations
Support team in Back-Up, Logistics and Reporting Issues
Operate Order Management/Supply Chain and Sample Management
Working align with the BL and internal (local) business rules
Work on the customer order process to ensure orders are planned and delivered accurately and efficiently. This includes import, export and transit processes, documentations, sampling and trials and control of customer terms and conditions
Respond to customer enquiries and forward to other departments as required. Be proactive in analysing customer activities to identify recurring problems and recommend solutions to improve customer service and supply chain
Collaborate with head office, internal and external stakeholders and customers on order management, sales, purchasing, customer accounts inquiries and logistics, as required
Ensure accurate and timely reporting of all other relevant sales and customer related activities
Maintain accurate and up-to-date customer records and ensure accurate data is entered to SAP

What we offer

hybrid and flexible working environments with #SmartWork
performance-based remuneration
occupational health benefits
attractive career paths
high-quality development programs

Fulltime

Customer Service & Supply Chain Representative

Provide accurate and timely information to customers before, during and after a ...

Location

Turkey , Istanbul

Salary:

Not provided

Evonik Industries

Expiration Date

Until further notice

Requirements

Bachelor's degree in business administration, customer relations, supply chain management or similar
Min. 3 years relevant work experience
Advanced written and spoken English skills
Resident on Anatolian side of Istanbul
No military service obligation (for male candidates)

Job Responsibility

Work on the customer order process to ensure orders are planned and delivered accurately and efficiently. This includes import, export and transit processes, sampling and trials and control of customer terms and conditions
Respond to customer enquiries and forward to other departments as required. Be proactive in analysing customer activities to identify recurring problems and recommend solutions to improve customer service
Collaborate with head office, internal and external stakeholders and customers on order management, sales, purchasing, customer accounts inquiries, and logistics, as required
Ensure accurate and timely reporting of all other relevant sales and customer related activities
Maintain accurate and up-to-date customer records and ensure accurate data is entered to SAP
Prepare reports for the Business Managers, Head Customer Service / Supply Chain and Head Office
Provide back up support to absent employees as directed

Fulltime

Head of Representative Office

Gitmax

Location:
Germany , Flexible, major cities preferred

Category:
Sales

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 06, 2025

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