Head of Project Coordination

• Cross-Department Communication (primary focus): Act as the central coordination point across all departments, ensuring decisions, dependencies, and status updates reach the right people at the right time
• Identify and close communication gaps proactively - surfacing where teams are misaligned, blocked, or waiting on one another
• Establish shared channels, conventions, and a single source of truth so that information no longer lives in silos
• Facilitate the handoffs between project phases and between departments, making sure context travels with the work
• Tracking, Reporting & Follow-Up: Design and maintain the project tracking framework: timelines, milestones, action items, dependencies, and deliverables across all active projects
• Run a consistent reporting cadence (weekly/monthly dashboards and portfolio status reports) giving the GM and leadership a clear, real-time view of progress and bottlenecks
• Track action items to closure across departments, following up proactively and flagging slippage before it becomes critical
• Set up and administer the supporting platforms and tools (project management software, shared documentation, templates)
• Decision-Support & Governance: Prepare the groundwork for decisions: assemble the relevant data, options, and stakeholder input so leadership can decide quickly and with full context
• Document and communicate decision outcomes and resulting follow-up actions, maintaining a clear decision log
• Organize and run project governance meetings - agendas, minutes, action logs, and follow-through
• Identify recurring process gaps and continuously improve the coordination framework

• Proven experience in project coordination, PMO, or program management, ideally across multiple parallel projects
• Exceptional communication and stakeholder-management skills
• able to coordinate senior people without holding formal authority over them
• Strong organizational and process-design skills
• able to build structure where little exists
• Proficiency with project management and collaboration tools (e.g., MS Project, Asana, Monday, Smartsheet, or similar)
• High degree of discretion, ownership, and proactivity
• Experience in renewable energy, infrastructure, or construction projects is a strong plus, but not essential – a strong PMO generalist who can quickly learn the development lifecycle is welcome

Experience in renewable energy, infrastructure, or construction projects

• Competitive base salary
• Company car for personal use
• 1 day of home office per week
• Green and sustainability-focused projects