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Head of HR & Administration

https://www.randstad.com Logo

Randstad

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Location:
Malaysia , Kuala Lumpur

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

16000.00 - 18000.00 MYR / Month
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Job Description:

A major Chinese state-owned automaker giant based in Shanghai, China. Currently seeking for a Head of HR & Admin to assist the full spectrum of human resources and administrative functions within the organization. Main responsibility includes driving HR strategy, ensuring efficient operations, overseeing employee relations, payroll, budgeting, and administration, and ensuring compliance with policies.

Job Responsibility:

  • Employee Relations: Act as a key point of contact for employee relations matters
  • Recruitment & Staffing: Lead the recruitment process, including job postings, interviews, candidate selection, and the onboarding process for new hires
  • Performance Management: Oversee performance management processes
  • Training & Development: Design and implement employee development programs to support career growth, leadership development, and skill enhancement
  • Compensation & Benefits: Manage the administration of compensation, benefits, and incentive programs
  • Compliance & Policy: Ensure adherence to labor laws and internal policies
  • Payroll Administration: Oversee the payroll process
  • Headcount Budgeting: Collaborate with leadership and finance teams to forecast and manage headcount and staffing budgets
  • Cost Management: Work with finance to manage HR-related costs, ensuring the optimization of employee resources and minimizing unnecessary expenditures
  • Monthly HR Report to HQ in Shanghai: Prepare and submit detailed monthly HR reports for headquarters in Shanghai, covering key HR metrics, recruitment updates, employee turnover, compliance issues, and overall HR performance
  • HR Analytics & Metrics: Track and analyze HR data (e.g., headcount, turnover rates, performance reviews) to provide insights and recommendations to senior leadership
  • Office Management: Oversee the daily operations of the office, including office supplies, facility management, equipment maintenance, and ensuring a productive and safe work environment
  • Administrative Support: Provide executive support for senior management
  • Health & Safety: Monitor and enforce workplace safety and health regulations to ensure employee well-being
  • Vendor & Facility Management: Manage relationships with vendors, suppliers, and contractors to ensure that services (e.g., cleaning, office maintenance, etc.) are delivered in a timely and cost-effective manner
  • Fleet Management: Oversee the management of company vehicles, ensuring they are maintained, insured, and compliant with legal regulations
  • Vehicle Assignment: Coordinate vehicle allocation to employees, including managing vehicle requests, scheduling, and usage policies
  • Cost Management: Control costs related to vehicle operations, including fuel, maintenance, and leasing, while ensuring compliance with company policies

Requirements:

  • A minimum of 10 years of experience in human resources, with at least 5 years in a managerial capacity
  • Experience in both HR and administrative management, including payroll, headcount budgeting, and reporting, is essential
  • Strong proficiency in Mandarin for stakeholder communication
  • Strong knowledge of HR practices, labor laws, and employment regulations
  • Experience managing payroll, benefits, and budgeting processes
  • Proficiency in HR software (HRIS, payroll systems, reporting tools) and Microsoft Office Suite
  • Excellent communication, interpersonal, and problem-solving skills
  • Ability to manage multiple tasks, meet deadlines, and maintain attention to detail
  • Strong leadership capabilities with the ability to influence and collaborate effectively at all levels of the organization

Additional Information:

Job Posted:
April 01, 2026

Expiration:
May 02, 2026

Work Type:
On-site work
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