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The Head – Administration is responsible for leading and managing all administrative functions to ensure seamless day-to-day operations across the organization. The role focuses on facility management, vendor governance, statutory compliance, cost optimization, and implementation of administrative policies and SOPs. The incumbent will collaborate closely with cross-functional teams to ensure operational efficiency, safety, and compliance with organizational and regulatory standards.
Job Responsibility:
Lead and oversee end-to-end administrative operations across all locations
Manage facility operations including infrastructure, utilities, housekeeping, and security
Ensure compliance with statutory regulations, licenses, and local authority requirements
Develop, implement, and monitor administrative policies, SOPs, and process improvements
Handle vendor management including selection, negotiations, contracts, and SLA monitoring
Drive cost optimization initiatives and manage administrative budgets effectively
Oversee asset management, inventory control, and procurement processes
Ensure workplace safety, hygiene, and compliance with applicable standards (especially healthcare norms if applicable)
Coordinate with HR, Finance, and Operations teams for smooth organizational functioning
Manage travel, logistics, and fleet operations (if applicable)
Monitor and improve service quality across all administrative functions
Requirements:
15+ years of experience in Administration, Facilities, or Operations Management (preferably in Healthcare or Corporate environment)
Bachelor’s degree in business administration, Management, or a related field
Master’s degree / MBA in Administration, Operations, or Management (preferred)
Strong leadership and team management capabilities
Expertise in facility and infrastructure management
Vendor management and negotiation skills
Strong understanding of statutory compliance and regulatory requirements
Budgeting, cost control, and financial acumen
Excellent problem-solving and decision-making skills
Strong communication and stakeholder management skills
Ability to drive process improvements and operational efficiency
Nice to have:
Master’s degree / MBA in Administration, Operations, or Management