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Groups and Event Manager

https://www.marriott.com Logo

Marriott Bonvoy

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Location:
United Kingdom , London

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

Executes all allocated Group Events with a seamless turnover from the event management team to the operation, ensuring all group events are executed with consistent, high level service throughout the event transaction. Through coordination with Sales, the appropriate hotel support departments, and customer, takes total responsibility for the successful management of assigned in-house groups. Prepares all documentation to the satisfaction of the customer and coordinates all group event details with the appropriate hotel departments. Recognizes opportunities to up-sell to the customer to ensure maximization of revenue opportunities at all times whilst also ensuring all health and safety aspects of the group are monitored.

Job Responsibility:

  • Executes all allocated Group Events with a seamless turnover from the event management team to the operation
  • Takes total responsibility for the successful management of assigned in-house groups
  • Prepares all documentation to the satisfaction of the customer and coordinates all group event details with the appropriate hotel departments
  • Recognizes opportunities to up-sell to the customer to ensure maximization of revenue opportunities
  • Ensures all health and safety aspects of the group are monitored
  • Manages group and event details to ensure high levels of service are achieved
  • Handles all types of group events, including very complex group events
  • Coordinates and communicates verbally and in writing with the customer and hotel operations teams the details of the group event
  • Acts as liaison between the sales manager, operations team, any of the hotel support departments involved and the customer throughout the event process
  • Attains post-group event feedback from the customer and communicates throughout the Hotel as appropriate
  • Build and maintain good working relations with the major London Destination Management Companies
  • Is accountable for his/her customers’ experiences from initial enquiry through to the post-group event feedback
  • Responsible for the management of all financial aspects of in-house groups by holding daily client billing meetings
  • Minimizing credit risk by having all deposits, guarantees and credit accounts in place before group/event takes place
  • Ensure that all invoicing is accurate and dispatched within 7 days
  • Maintaining an up to date and accurate commissions accrual schedule and approving agency final commission claim invoices
  • Create a working document for each group including ensuring the filing of all necessary correspondence
  • Ensure follow up correspondence is completed during the re-offer stage including deposits, chases and updates
  • Advise Guest Relations and Front Office of all VIPs, special requests and routing instructions for Group bedroom bookings
  • Ensure that any changes to the room block are reflected in Marsha and Opera
  • Input rooming lists into Marsha and ensure all information relating to group is correct
  • To answer the telephone in a friendly, efficient and confident manner within 3 rings
  • To ensure an efficient filing system
  • Responsible for preparing Groups Resume and Function Sheets with the appropriate supporting Purchase Order request
  • Update the master board and check all internal/external requirements on event function sheets for the event day
  • To accurately record all client telephone calls, including messages for other members of the Event Management Team
  • To be dressed to the departmental standards and groomed correctly
  • To assist Director of Event Planning as required

Requirements:

  • Previous experience working within an Events Department or similar environment preferred
  • Able to attend the daily and/or weekly operations meeting to liaise with the various Operational departments
  • Understanding of facility management as it relates to Health and Safety, maintenance and operational challenges
  • Technical aptitude in Delphi, Opera and Marsha
  • Familiarity in menu planning, food presentation and event service standards
  • Ability to manage customer budgets
  • Understands the department P & L statements and manages groups accordingly
  • Familiarity and knowledge of all departments within the hotel
  • Effective communications at all levels across the hotel
  • Presents ideas, expectations and information in a concise, well-organized manner by deadlines set
  • Manages conflict situations effectively
  • Understanding of audio visual equipment available and services offered
  • Manages time well
  • Operational knowledge - understands operational challenges
  • Strong familiarity in designing, up selling and executing outstanding catered events of various sizes and complexity
  • Knowledge of, and experience in providing world class customer service to local and group clients
  • Knowledge of and ability to integrate current trends in Group & Event Management
  • Understands the hotel revenue strategy
What we offer:
  • An opportunity to be part of an award-winning international brand where we celebrate your unique talent
  • Growth opportunities in the largest hospitality brand in the world - national and international transfers for the right candidates within Marriott hotels
  • Explore Rate - discounted room rates for you, your friends and family in Marriott properties worldwide
  • 20% off across food and beverage outlets in Marriott properties worldwide
  • Recognition programmes and associate awards to appreciate outstanding talent
  • Wellbeing and community engagement activities on and off property
  • Bike Scheme and Travel Ticket Loan available for all associates
  • 23 days holidays (excluding 8 Bank Holidays)
  • Workplace Pension Scheme & Life assurance
  • Meals on duty, uniform provided and laundered free of charge
  • World class training and development programmes tailored to enhancing your skills and help you grow
  • Work alongside talented, award winning and experienced hospitality professionals

Additional Information:

Job Posted:
February 16, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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