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Aquent Logo Aquent · Office Administration

Group Assistant

United States, Redmond 31.00 - 36.00 USD / Hour · Job Posted January 15, 2026
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Job Description

Provides general administrative support primarily for a group. This role provides the opportunity to work closely with a supportive, close‑knit admin team in a cutting‑edge AI org at, with flexible scheduling and meaningful ownership of on‑site operations.

Job Responsibility

  • Coordinates meetings and events
  • department financial operations, personnel operations, and facility purchasing and operations
  • Completes special projects as assigned
  • Coordinates travel arrangements
  • Enforces policies and/or procedures of the defined team(s)
  • Weekly space audits/walks, managing storage room and equipment, sorting/assembling new‑hire kits, coordinating and setting up morale events, responding to ad‑hoc on‑site requests, and flexible self‑scheduled execution (no micromanagement)

Requirements

  • 1-3 years’ administrative experience in a fast-paced environment
  • Effective communication and project management skills
  • willingness to assist members of a team, and ability to relate well with diverse individuals
  • Strong customer service skills, attention to detail, and organizational skills a must
  • Working knowledge of email, scheduling, word processing, spreadsheets and presentation software
  • with experience using current version of MSOffice (Outlook, Excel, PowerPoint, etc.) preferred
  • May require ability to lift up to 20 lbs
  • Understands Tech company culture and tools, have experiences doing team support
  • Minimum 1–2 years’ experience with Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote, Word)
  • Minimum 1–2 years’ experience with Administrative & Department Operational Support (e.g., department financial operations, personnel operations, facility purchasing/operations, special projects)
  • Minimum 1–2 years’ experience with Meeting & Event Coordination (explicitly no travel responsibilities)

What we offer

  • Flexible scheduling
  • meaningful ownership of on‑site operations
  • close‑knit team culture with strong mutual support
  • exposure to AI programs
  • hybrid flexibility (on‑site ~3 days/week with choice of days beyond Monday)
  • ownership of visible, high‑impact RTO and event activities
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