Group Assistant Company Secretary Job at Bank of Ireland (Dublin)

Assistant Company Secretary

Location

United Kingdom , London

Salary:

Not provided

Marex

Expiration Date

Until further notice

Requirements

Significant experience ideally gained in financial services. Listed company, large private group, or professional services firm experience would be beneficial
A strong understanding of corporate governance best practice, global subsidiary governance, and excellent minute taking skills
Chartered Governance Institute qualified/part-qualified
Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this

Job Responsibility

Managing the corporate governance requirements of a portfolio of the Group’s subsidiaries, including: Effecting event-driven actions including appointment/resignation of directors, name changes, adoption of/changes to articles, dividend payments, share capital changes etc.
Co-ordinating meetings, including scheduling, preparation of agenda, circulation of papers, taking and producing minutes
Maintaining the statutory registers on the ‘Diligent Entities’ software and ensuring all required filings are made with Companies House and global equivalents
Assisting with the financial year-end process including drafting/reviewing subsidiary accounts, and facilitating approval thereof
Co-ordinating and liaising with external company secretarial service providers in relation to outsourced services provided (where applicable)
Assisting with transaction-based events including acquisitions, disposals, incorporation of, and closure of, subsidiaries as necessary
Assisting with maintenance of the Group’s Corporate Governance Framework, including terms of reference, policies, procedures, and authorised signatory lists
Managing the department’s Corporate Governance intranet page
Any other duties to contribute to the smooth running of the department
Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with

Fulltime

Senior Assistant Company Secretary

This is a senior role supporting our boards, committees, joint ventures and subs...

Location

United Kingdom , London

Salary:

60000.00 - 70000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Strong experience in company secretariat, governance or corporate administration gained by working within a multi-entity organisation ideally in a regulated housing environment
Either CGI (ICSA) qualified, or equivalent qualification and/or demonstrable experience in a regulated sector
Strong understanding of company law, governance frameworks and statutory filing requirements
Experience of supporting boards or committees, including preparing papers, advising stakeholders, and taking accurate minutes
Strong stakeholder communication skills and ability to build trusted relationships with senior leaders
Strong organisation skills, excellent attention to detail and confidence in managing competing priorities in a busy environment

Job Responsibility

Lead day-to-day governance support for boards, committees, joint ventures and subsidiary companies across the Group
Ensure meetings are well planned, properly serviced and compliant with legal, regulatory and good practice requirements
Provide clear governance advice to board and committee members, senior leaders and colleagues across the business
Support the setup and ongoing management of commercial subsidiaries and other legal entities within the Group structure
Oversee company records, statutory filings, registers and governance information so they are accurate and up to date
Help improve governance processes and procedures so they are efficient, practical and fit for purpose
Deputise for the Group Company Secretary, including attending meetings and taking minutes when required

Fulltime

Company Secretary Assistant Manager

You will have the responsibility of building our new Company Secretarial departm...

Location

India , Hyderabad

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one
At least 10+ years of company secretarial experience (preferably in a professional financial services environment)
Experience in providing support to foreign jurisdictions and working with global teams would be a strong asset
Able to work across different time zones (to be agreed) and adapt to the other offices’ working hours
Understanding of the Compliance/AML/KYC and risk management aspects
Team spirit and take initiatives
Good communication and management skills and are able to delegate work and supervise a team
Flexible and hands-on approach
Organised with an eye for detail
Prior experience with company secretarial tools (e.g. Diligent or other) would be a plus

Job Responsibility

Be responsible for building and leading a team supporting other Alter Domus offices with their company secretarial tasks
Oversee the day-to-day company secretarial operations of the client entities based in foreign jurisdictions and the various transactions (including but not limited to incorporations, board/shareholders meetings, corporate changes, power of attorney etc.)
Supervise the preparation of board and shareholders' meetings and ensure processes and turnaround are adhered to
Where required, assist the team with the set-up and/or take-on of new client structures including: ensure a corporate services agreement is in place, review client structure charts, assess risks and due diligence required and coordinate our Compliance on-boarding process, ensure smooth transfer of the entities’ data from the incumbent to Alter Domus (e.g. implement onboarding checklists or trackers)
Where required, correspond with portfolio of clients, board members, and liaise with third-party intermediaries such as banks, lawyers, accountants and tax advisors
Ensure entities statutory deadlines are met and statutory records, registers, systems etc. are kept in order
Collaborate closely with the Company Secretarial leaders of the offices that your team will support
Undertake management responsibilities for your team, including allocation of workflows, day to day HR functions, conducting appraisal processes etc.
Support the senior management with group projects
Support with finance KPIs to include completing internal financial reports, ensuring timely timesheet completion, monitoring of out of scope work, tracking billing process and chasing debtors

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Senior Assistant Company Secretary

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Strong technical knowledge of the UK Companies Act, UK Corporate Governance Code and UK Listing Rules
CGI-qualified with significant post qualification experience in a Corporate Secretariat function, including experience within a plc
Strong interpersonal skills with the ability to build and maintain relationships with senior stakeholders
Excellent written and verbal communication skills, with strong attention to detail
Proven organisational and forward planning skills, with the ability to prioritise workload and manage deadlines
Flexible approach to working and ability to contribute positively to team effectiveness and process efficiencies
Experience effectively managing and leading a team

Job Responsibility

Plc governance: Oversight of statutory, listing and disclosure obligations in line with UK and US-listed requirements
Ensure governance processes, controls and documentation meet regulatory requirements and best practice standards
Oversee implementation and operation of key governance policies, including compliance with the Market Abuse Regulations
Oversight of plc regulatory filings and market disclosures, including stock exchange announcements, SEC filings and Companies House submissions
Maintain a forward looking view of governance, regulatory and best practice developments impacting the Group
Board and Committee governance: Act as Secretary to a plc Board Committee and the Group Disclosure Committee, ensuring effective governance, decision making and information flow
Lead the preparation of Company Secretariat papers for the plc Board and its Committees ensuring consistency, quality and compliance
Support the internally facilitated Board Performance review, including analysis of results and reporting to the Board
Provide governance advice and support to the Chair, Non Executive Directors and senior stakeholders
Corporate reporting and disclosure: Lead the Company Secretariat workstream for the Annual Report, including ownership of governance reporting

What we offer

Yearly bonus: 20%
Company car: company funded car of £580 per month + private fuel or cash alternative of £630 per month
Annual leave: 28 days + bank holidays + the opportunity to buy/sell/carry over 5 days/year
Charity days: 5 days/year
Maternity leave: 52 weeks: the first 13 weeks are fully paid, followed by 26 weeks of half pay
Private pension: You can contribute up to 5% of your basic pay with 2:1 matching from Vodafone up to 10%
Access to: private medical, private dental, free health assessments, share save scheme
Additional discounts: Vodafone retail, gym, cinema, cycle to work, season ticket loan

Fulltime

Senior Assistant Company Secretary

As the Senior Assistant Company Secretary, you will support the Deputy Company S...

Location

United Kingdom , London

Salary:

Not provided

Vodafone

Expiration Date

Until further notice

Requirements

Extensive experience in a similar role providing senior-level governance and company secretarial support, and of working in a Company Secretariat team
Experience with company secretarial software and databases (e.g. Board Intelligence, Diligent)
Substantial understanding of Corporate Governance best practice and experience of applying this understanding pragmatically in support of boards and committees and for statutory requirements
CGI qualification
Experience & ability to deal with senior/ Board level stakeholders
Strong organisational skills and attention to detail
Excellent communication and written skills
Ability to work independently and as part of a team

Job Responsibility

Board and Committee meeting support - Supporting the preparation of agendas, drafting papers and compiling board packs for Board and Committee meetings for Group Board and Committees to deliver all aspects of meeting cycle timelines, and ensuring the timely publication of high-quality meeting materials. Supporting with the meeting minutes for Board Committees
Supporting the implementation of governance best practice - Supporting the Deputy Company Secretary in driving governance as excellence and the development and implementation of corporate governance policies and frameworks, procedures and practices. Preparing research and briefing materials for the Deputy Company Secretary on changes to the governance and regulatory landscape., as well as keeping abreast of approaches to common reporting items by industry peers
Subsidiary compliance - Overseeing the management of statutory compliance for subsidiary companies within the Group. Including transactional work to support the drafting of resolutions. Assisting with oversight of work carried out by the Assistant Company Secretary to include the maintenance of statutory records
ensuring compliance with the Companies Act
assisting with paper and online submissions at Companies House. and supporting the administration of inter-group transactions
Projects and record keeping - Leading on projects to help streamline and create effective governance processes within the organisation and to create an efficient best in class Governance and Company Secretariat. Helping to maintain accurate records of corporate actions in online portals and electronic databases - including resolutions, minutes, and other relevant documents
Assisting with compliance queries relating to the Group Delegation of Authority. Assisting with technical enquiries and drafting disclosures required for annual Group and subsidiary company accounts (e.g. s172 disclosures and corporate governance statements). Assisting other stakeholders in the business with miscellaneous reporting requirements (Payment Practices, Modern Slavery) where required. Managing Due Diligence and ‘Know Your Customer’ and Ultimate Beneficial Owner requests

What we offer

Great pay, bonuses, up to 28 days off plus bank holidays, and paid time for charity work
Discounts, vouchers, a pension plan and loads more
Amazing learning tools and top-notch parental leave policies

Fulltime

Senior Assistant Company Secretary

The Senior Assistant Company Secretary is initially a 12 month fixed term contra...

Location

United Kingdom , London

Salary:

Not provided

Collinson

Expiration Date

Until further notice

Requirements

5+ years’ company secretarial experience
Relevant Degree / Fully Qualified CGI
Knowledge of the requirements and scope of a company secretarial department
Strong communicator, both verbally and in writing, ability to provide succinct and clear interpretation and explanations of legislative and related formalities
High level of accuracy and excellent attention to detail
Ability to work in fast paced global environment balancing multiple priorities
Proactive self-starter possessing a can do, problem solving and collaborative mindset
Proven ability to operate within tight timeframes and managing internal stakeholder expectations accordingly
Experience of supporting boards and committees, including minute writing, agenda management and using board software
Confident at using Diligent Entities

Job Responsibility

Support the Company Secretary in ensuring compliance with applicable laws, regulations, and corporate governance codes (e.g., Wates)
Assist in the development, implementation, and monitoring of governance frameworks and policies
Maintain and ensure compliance with statutory records and filings (e.g., Companies House filings)
Assist in keeping the Board up to date on any new legislation affecting the business or their responsibilities
Prepare and distribute agendas, papers, and minutes for Board meetings
Ensure that the Board [and its committees] operate effectively and comply with their terms of reference
Provide guidance to directors and committee members on governance matters
Assist in scheduling Board meetings ensuring proper documentation and procedures
Build and maintain strong relationships with Board members, senior executives, and external advisers
Act as a liaison between the Board and senior management, ensuring clear communication and alignment

Fulltime

Assistant Company Secretary

Join the Legal team to protect Barclays, its employees, and its brands while ens...

Location

United Kingdom , London; Glasgow

Salary:

Not provided

Barclays

Expiration Date

Until further notice

Requirements

Act as Company Secretary to regulated or significant legal entities, including liaison with the Chairman and senior executives, assisting with board succession and board and committee evaluations, agenda preparation, board paper management, attending and minuting board meetings where required
Provision of support, advice and guidance to the Barclays Group on company law and appropriate regulations, its own policies and best practice in corporate governance and to the Directors on their fiduciary duties and other legal or regulatory obligations
Creation and review of corporate governance documents, including charters, terms of reference, matters reserved for the board, policies, and procedures in compliance with legal and regulatory requirements
Maintenance of compliance with corporate governance requirements, best practices and industry standards across the Barclays Group governance practices
Assistance on project work, for instance corporate re-organisations, liquidations, mergers and formations and the signing of subsidiary financial accounts
Maintenance of the company’s statutory registers, other registers such as conflict of interest registers, and data fields required for adherence to Barclays Group policies and standards
Stakeholders support with their ongoing compliance with the Group Policy on Legal Entities and Directors
To manage a business function, providing significant input to function wide strategic initiatives
Manage the direction of a large team or sub-function, leading other people managers and embedding a performance culture aligned to the values of the business
Provide expert advice to senior functional management and committees to influence decisions made outside of own function, offering significant input to function wide strategic initiatives

Job Responsibility

To play a crucial role in ensuring the Barclays Group’s adherence to statutory and regulatory corporate governance requirements and industry standards, facilitating communication between the board of directors and other key stakeholders for regulated and/or significant Barclays Group legal entities

What we offer

Hybrid working
Structured approach to hybrid working with fixed 'anchor' days
Supportive and inclusive culture and environment
Commitment to flexible working arrangements
Opportunity to embrace mobility and explore operations globally
Diverse and inclusive workplace

Fulltime

Assistant Company Secretary

As an Assistant Company Secretary at FCC Environment, you will provide essential...

Location

United Kingdom , Doncaster

Salary:

40662.00 - 55910.00 GBP / Year

Webrecruit

Expiration Date

Until further notice

Requirements

Experience in a company secretarial or governance-focused role, ideally within a group of companies
Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines
High attention to detail and accuracy in drafting and reviewing formal documentation
Strong written communication skills, including the ability to take high-quality minutes
Confidence using Microsoft Office programmes, particularly Word, Excel, and Visio
A self-motivated and discreet approach, with the ability to work independently and as part of a team
A flexible, “can-do” attitude, with the integrity and professionalism required in a confidential role

Job Responsibility

Scheduling and supporting meetings of the Board of Directors and committees, including logistics, agendas, minute-taking, and follow-up actions
Maintaining UK statutory records and ensuring timely and accurate filings with Companies House
Supporting the management of Group corporate structures, including company registers, spreadsheets, and due diligence responses
Formatting and proofreading official documents and corporate communications
Assisting with liquidations and dissolutions of dormant subsidiaries
Supporting governance initiatives and projects such as board effectiveness reviews

What we offer

Competitive salary
25 days’ annual leave (full-time working) plus Bank Holidays
Pension scheme
Life insurance
On-the-job training and progression
Recognition scheme
Refer a friend scheme
Flexible benefits including high street savings, cycle to work scheme, Gymflex membership, and more (Where Applicable)
Access to an Employee Assistance Programme and the Best Doctors Service via our Wellbeing Platform

Fulltime

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Group Assistant Company Secretary

Job Description

Job Responsibility

Requirements

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