CrawlJobs Logo

Grants Management Specialist II

urmc.rochester.edu Logo

University of Rochester

Location Icon

Location:
United States of America , Rochester

Category Icon
Category:
Finance

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

26.90 - 37.66 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a highly organized and detail-oriented Post-Award Grants Accountant to provide comprehensive financial management and post-award grant support for our Allergy Immunology Rheumatology and Pulmonary Critical Care divisions. This mid-level position plays a critical role in managing research finances, ensuring compliance with sponsor and institutional regulations, and supporting principal investigators (PIs) and faculty in the effective stewardship of sponsored funds. The accountant will serve as a key resource for departmental leadership and investigators throughout the post-award lifecycle, from account setup through closeout. They will work closely with the pre- and post-award research administration teams in each division.

Job Responsibility:

  • Establish new grant accounts, set up budgets, and review award terms for accuracy
  • Assemble ledgers and perform monthly reconciliation of salary and non-salary accounts in URGEMS and UR Financials (Workday)
  • Maintain a shadow system (URGEMS) to track all expenses (salary and non-salary) and ensure accuracy of encumbrances through audit and oversight
  • Monitor expenditures against budgets, proactively identifying and resolving overdrafts, unallowable costs, and variances
  • Research undocumented transactions and process journal entries in UR Financials
  • Ensure accuracy of all salary and non-salary encumbrances, including payroll changes, and resolve outstanding encumbrances
  • Prepare and review monthly PI financial reports
  • attend monthly PI/Research Admin meetings to review spending trends and forecast projections
  • Prepare interim and final financial reports, invoices, and drawdowns to sponsors, as applicable
  • Prepare all financial account closeout information in a timely and accurate manner
  • Ensure ongoing compliance with federal regulations (e.g., Uniform Guidance 2 CFR 200), sponsor guidelines, and University policies
  • Review and process University and vendor forms (travel reimbursements, SIRs, requisitions, purchase orders, cost-center billings, Vivarium charges, etc.) for compliance
  • Check the reasonableness and allowability of all expenses
  • Support preparation of annual progress reports and ensure financial components are accurate and compliant
  • Maintain confidentiality and handle sensitive financial and personnel information with discretion
  • Process Payroll Cost Allocations (PCA) and Payroll Accounting Adjustments (PAA) in MyURHR Workday to ensure accuracy of effort charged to sponsored projects
  • Input and track payroll allocations in URGEMS, confirming that effort reported aligns with budgeted levels and actual work performed
  • Monitor faculty and staff effort to ensure compliance with sponsor-imposed salary caps, adjusting allocations as necessary to prevent overcharging or underreporting
  • Track and manage cost share commitments, ensuring institutional or departmental contributions are accurately recorded and reported
  • Collaborate with PIs and department leadership to resolve effort discrepancies, provide guidance on allowable effort distribution, and ensure alignment with both sponsor and University policies
  • Generate and review payroll and effort reports for accuracy
  • proactively identify and correct anomalies
  • Support annual reporting and audit requirements related to salary caps, effort distribution, and cost share commitments
  • Process and track incoming subaward invoices
  • review for accuracy, allowability, and compliance
  • process through P2P
  • Monitor subrecipient performance and compliance
  • send reminders for delinquent invoices
  • confirm payments in Workday
  • update internal tracking systems
  • Manage subcontract extensions and maintain centralized databases
  • Develop and maintain tracking tools for study payments and subcontract activity to ensure accuracy throughout the project lifecycle
  • Contribute to process improvements, policy development, and system enhancements within the department
  • Evaluate division financial procedures
  • recommend and implement best practices to address weaknesses
  • Advise faculty, research coordinators, and staff on allowability of charges, financial best practices, and sponsor regulations
  • Attend research-related user groups and administrative meetings (e.g., CLASP certification, IORA, P2P, departmental research meetings)
  • Stay current on sponsor and institutional policies to support continuous learning and professional development
  • Other duties as assigned

Requirements:

  • Bachelors Degree
  • 2 years of relevant experience required
  • Or equivalent combination of education and experience
  • Strong knowledge of federal regulations (e.g., NIH Uniform Guidance) and research administration practices
  • Proficiency in financial/accounting systems and Microsoft Excel
  • familiarity with URGEMS, Workday or similar platforms preferred
  • Experience in and knowledge of IORA (Integrated Online Research Administration) and federal grant application platforms (e.g. ASSIST), Required
  • Excellent organizational, analytical, and communication skills, Required
  • Ability to work independently and collaboratively while managing multiple deadlines, Required
  • Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year

Nice to have:

  • Strong knowledge of federal regulations (e.g., NIH Uniform Guidance) and research administration practices
  • Proficiency in financial/accounting systems and Microsoft Excel
  • familiarity with URGEMS, Workday or similar platforms

Additional Information:

Job Posted:
February 21, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
University of Rochester - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Grants Management Specialist II

New

Grants & Contracts Admin II

The Grants & Contracts Admin II will serve in the Department of Biomedical Engin...
Location
Location
United States of America , Rochester
Salary
Salary:
60431.00 - 84603.00 USD / Year
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree
  • 2 Years relevant experience or equivalent combination of education and experience
  • Extensive knowledge, experience, and skills in research policies, grants and contracts administration
  • Strong interpersonal, organizational, and communication skills, both verbal and written.
  • Strong skills and experience with funding policies and procedures from a wide range of international, federal, state, and industrial funding sources
  • Continuous Learning for Administrators of Sponsored Programs (CLASP) certification.
  • Willingness to meet continuous learning requirements by attending regular monthly meetings, electives and Annual CLASP Update
  • Willingness to participate in on-going training to stay abreast of compliance issues related to sponsored research
  • Ability to monitor and produce financial reports for principal investigators and sponsors.
  • Experience coordinating and managing multiple research projects.
Job Responsibility
Job Responsibility
  • Lead the administration and management of the Center
  • Serve as a university expert and resource in research policy and administration
  • Manage the daily operations of the center including its core research enterprise grants and contracts
  • Perform pre-award and post-award grants management activities such as proposal and budget preparation
  • Ensure compliance with sponsor terms
  • Perform day-to-day purchasing, accounting, invoicing, payments and reimbursements, organizing meetings, managing schedules, arranging travel and visits
  • Work closely with Grants Management Specialists to manage financial accounts
  • Develop financial reports, budgeting, and projections
  • Coordinate salary allocations
  • Oversee accounting and transaction approvals
  • Fulltime
Read More
Arrow Right
New

Accountant II

As a community, the University of Rochester is defined by a deep commitment to M...
Location
Location
United States of America , Rochester
Salary
Salary:
55955.00 - 78336.00 USD / Year
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Accounting Required
  • 3 years of relevant experience required
  • Excellent analytical, organizational, communication skills and attention to detail Required
  • Strong Microsoft Office skills Required
  • Ability to work in a fast-paced environment within tight deadlines Required
Job Responsibility
Job Responsibility
  • Performs professional accounting work in the Department of Microbiology and for the Institute for Immunological Sciences with responsibility in one or more areas of the University accounting system (WorkDay/URGEMS)
  • Performs financial reporting, cost analysis and distribution, classification of accounts and funds, study of accounting systems and sponsored programs accounting in partnerships with department PIs and Grant Management Specialist
  • Supervises the work of two (2) accounting I staff members
  • Organizes schedules and supervises the work of two (2) accounting I staff members who handle a variety of accounting procedures (Account reconciliation/expense reporting/reimbursements/purchasing)
  • Assists or advises grant management specialist I and departmental PIs on more difficult policies and procedures tied to sponsored research
  • Develops and recommends policies and procedures for accounting systems and financial reporting
  • Reviews financial data processed through accounting systems to isolate problem areas
  • Analyzes problem and makes recommendations for modifying or developing new segments of an accounting system, including associated accounts, records, reports, and controls for approval at higher levels
  • Prepares instruction for changes in accounting systems
  • Interprets accounting systems data output, provides consultative service to Chair and AD of Research Operations, SMD Finance and, as required, trains academic and administrative staff in accounting matters related to their respective areas
  • Fulltime
Read More
Arrow Right
New

Department Program Specialist II

The Center for Extended Reality (CXR) explores frontier technologies like virtua...
Location
Location
United States of America , Rochester
Salary
Salary:
51810.00 - 72534.00 USD / Year
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree required
  • 2 years of relevant experience required
  • Strong project management skills, with the ability to manage multiple tasks simultaneously required
  • Proven experience in budget management and financial reporting required
  • Excellent communication and interpersonal skills required
  • Proficiency with data analysis tools and software, as well as Microsoft Office Suite required
  • Familiar with AI and able to utilize AI tools and create agents to increase productivity of center objectives
Job Responsibility
Job Responsibility
  • Administration and coordination of multiple programs within the newly created transdisciplinary center
  • Maintain and implement policies of the program and support communication of outcomes of the Center to stakeholders
  • Plan meetings to ensure goals of the Center are discussed and reached
  • Collect and report on feedback on the success and/or failure of certain projects and activities
  • Provide consultative services including training and education as needed
  • Assists with the creation and communication of marketing and communication materials
  • May support program budgeting
  • Center Administration: develops, ensuring alignment with departmental goals and strategic priorities
  • Manages day-to-day execution of center program plans acting as project coordinator for department specific projects or initiatives
  • Facilitates meetings and provides updates on program/project/initiative performance
  • Fulltime
Read More
Arrow Right
New

Lab specialist ii

Participates in the conduct of multisensory perception research studies, includi...
Location
Location
United States of America , Rochester
Salary
Salary:
23.06 - 32.29 USD / Hour
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree
  • 2 years of related work experience
  • Ability to troubleshoot and repair equipment as needed
  • Excellent organization skills to help coordinate a number of projects, and the skills to help train inexperienced personnel
  • Attention to detail, patience, and a positive, participant-centric attitude
  • Familiarity with MS Office programs (Word, PowerPoint, and Excel)
Job Responsibility
Job Responsibility
  • Participates in the conduct of multisensory perception research studies, including electrophysiologic data collection in children with and without autism or other developmental disabilities
  • Contributes to the design and conducts electrophysiologic (EEG) research to explore and support lab goals, grant commitments, scientific discovery, and/or development
  • Supports the implementation of custom, research project-specific data workflow solutions for data collection, management, reporting and analytics
  • Creates and maintains custom software programs (built in MATLAB, Virtual Reality development in Unity, Presentation ® Stimulus Delivery Software) used in acquiring and analyzing experimental data
  • Conducts study visits to collect neurophysiologic and/or psychological assessments (may include EEG, cognitive and behavioral assessments, participant questionnaires)
  • Ensures all data are collected and secured within approved parameters and procedures
  • Records, interprets, and conducts analyses on electrophysiologic and other scientific data utilizing standard methods and develops modifications of standard methods to meet special situations
  • Participates in formulating research methods and suggesting options for improving quality and recommending solutions
  • Participates in computer database design and utilization, data analysis, and suggests future improvements in data measurement
  • Develops research documentation, such as protocols, reports, reviews, publications, manuscripts, and/or summaries
  • Fulltime
Read More
Arrow Right
New

Search Full Stack Engineer

Perplexity is looking for an experienced Full Stack Engineer to build and ship A...
Location
Location
United Kingdom; Serbia; Germany , London; Belgrade; Berlin
Salary
Salary:
Not provided
Perplexity
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong programming skills and the ability to work effectively across the full stack
  • Solid coding fundamentals and experience contributing to both frontend and backend systems
  • Self-driven mindset with strong ownership and follow-through
  • Passion for building high-quality products, rapid prototyping, experimentation, and creating accessible user experiences
  • 4+ years of industry experience
Job Responsibility
Job Responsibility
  • Partner closely with Search, AI, Design, and Product teams to ship experiments and rapidly iterate on insights
  • Drive the launch of new features, experiments, and campaigns in a fast-paced, evolving environment
  • Architect and implement systems that integrate new tools with existing pipelines and LLM - or agent-based evaluation frameworks
  • Build, refine, and maintain the core components that power Perplexity's frontend experience
  • Fulltime
Read More
Arrow Right
New

Corporate Finance Manager

We are hiring a Corporate Finance Manager to provide analytical support for Open...
Location
Location
United States , San Francisco
Salary
Salary:
185000.00 - 205000.00 USD / Year
OpenAI
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of progressive FP&A or strategic finance experience in high-growth or dynamic environments
  • investment banking or consulting experience a plus
  • Strong financial modeling, analytical, and problem-solving skills with the ability to independently see issues through to resolution
  • Experience building complex compensation models (e.g., equity forecasting) a plus
  • Exemplary interpersonal skills to clearly articulate financial data into actionable insights to various non-finance stakeholders and senior leadership
  • Proven track record of managing multiple work streams and consistently meeting deadlines
  • Best-in-class attention to detail and unwavering commitment to accuracy
  • Experience using forecasting platforms (e.g., Anaplan) for planning and budgeting
  • Experience scaling an early-stage private company to high growth late-stage private (or publicly-traded) company is a plus
  • Strong enthusiasm about technology and artificial intelligence
Job Responsibility
Job Responsibility
  • Support our company’s annual planning, long range planning, quarterly board reporting, and monthly financial performance review processes
  • Work closely with cross-functional partners across the G&A functions to develop annual operating budgets and hiring plans
  • Provide ongoing financial reporting to and perform ad hoc analyses for business partners and help them connect resourcing to business outcomes
  • Design self‑serve dashboards and automated reporting that turn raw data into timely, decision‑ready insights
  • Collaborate with Procurement to secure optimal terms and ensure maximum value for OpenAI
  • Partner with Accounting to uphold the integrity and enhance the utility of our financial statements
What we offer
What we offer
  • Offers Equity
  • Medical, dental, and vision insurance for you and your family
  • Mental health and wellness support
  • 401(k) plan with 50% matching
  • Unlimited time off and 13 company holidays per year
  • Paid parental leave (24 weeks paid birth-parent leave & 20-week paid parental leave) and family-planning support
  • Annual learning & development stipend ($1,500 per year)
  • Relocation assistance
  • Fulltime
Read More
Arrow Right
New

Designer

At AKQA, we believe in the imaginative application of art and science to create ...
Location
Location
United States , New York
Salary
Salary:
Not provided
akqa.com Logo
AKQA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-4 years of experience, agency setting preferred
  • Implement a combination of strategic, conceptual and design skills
  • Create and manage original, persuasive, conceptual and visually compelling work
  • Skilled in establishing and maintaining visual design systems
  • Experienced in creating and deploying tokenized components for scalable design
  • Adept at utilizing AI tools to inform and streamline their design process, from research to prototyping
  • Inspire and provide mentorship, embracing challenges and new ways of thinking
  • Collaborate with the client and various teams within AKQA
  • You have a compelling portfolio of work.
  • You have a drive to break boundaries and craft the best ideas in the world of their kind
Job Responsibility
Job Responsibility
  • Play essential roles in the strategy, conception and design of beautiful ideas, products and services
  • Bring exceptional creative thought and craft output, developing and delivering projects from brief to end user
  • Fulltime
Read More
Arrow Right
New

Shift Supervisor

We’re building a world of health around every individual — shaping a more connec...
Location
Location
United States , Perry Hall, Maryland
Salary
Salary:
16.50 - 24.00 USD / Hour
https://www.cvshealth.com/ Logo
CVS Health
Expiration Date
April 12, 2026
Flip Icon
Requirements
Requirements
  • Deductive reasoning ability, analytical skills and computer skills
  • Advanced communication skills and supervision skills
  • Ability to work a flexible schedule, including some early morning, overnight and weekend shifts, to work overtime as needed, and to respond to urgent issues at the store when they arise
Job Responsibility
Job Responsibility
  • Work effectively with store management and store crews
  • Supervise the store’s crew through assigning, directing and following up of all activities
  • Effectively communicate information both to and from store management and crews
  • Assist customers with their questions, problems and complaints
  • Promote CVS customer service culture. (Greet, offer help, and thank)
  • Handle all customer relations issues in accordance with company policy and promote a positive shopping experience for all CVS customers
  • Maintain customer/patient confidentiality
  • Price merchandise
  • Stock shelves
  • Execute the displays, sign and inventory of weekly, promotional, and seasonal merchandise
What we offer
What we offer
  • Affordable medical plan options
  • 401(k) plan (including matching company contributions)
  • Employee stock purchase plan
  • No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching
  • Paid time off
  • Flexible work schedules
  • Family leave
  • Dependent care resources
  • Colleague assistance programs
  • Tuition assistance
  • Parttime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy