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University of Rochester Logo University of Rochester · Research and Development

Grants Management Specialist I

United States of America, Rochester 23.06 - 32.29 USD / Hour · Job Posted February 21, 2026
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Job Description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Responsibility

  • Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies
  • Monitors grant expenditures to ensure compliance with sponsor regulations
  • Serves as pre- and post-award grant specialist for specific funding source, or multiple funding sources aligned to assigned grant submissions
  • Assists in managing the grant submission(s) associated with aligned projects
  • Works with IORA (Integrated Online Research Administration) complete the funding proposal, ensuring it is complete and accurate
  • Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines
  • Follows up with faculty to ensure their publications are compliant with publishing body policies
  • Stays up-to-date on federal and University policies and regulations relating to research grant administration
  • Maintains proposal database and provides frequent updates to chair and administrative director on grant successes
  • Research potential funding opportunities for Department's faculty/investigators
  • Utilizes, and maintains expertise in, the University's Integrated Online Research Administration System (IORA) in order to process proposals, maintains working knowledge of Electronic Research Administration (ERA) systems of various University sponsors in order to submit proposals and assist faculty and staff
  • Represents the Principal Investigators and/or Program Directors to outside organizations involved in our research
  • Acts as a resource in working with other departments of the University and Medical Center
  • Working with the Principal Investigators, prepare annual progress reports for their grants via the Research Performance Progress Report mechanism (RPPR) in Commons
  • This includes gathering required pieces to upload to the RPPR including calculating faculty and staff effort information from HRMS to complete the all personnel report and address budgetary matters/concerns
  • Ensures other support information for all faculty is maintained and updated frequently ensuring that it is compliant with NIH guidelines
  • Assist faculty with completing final financial and project reports at the conclusion of a grant
  • Maintain knowledge of NIH Public Access Policy and MyNCBI and relay updates to faculty and administrative staff
  • Serve as point of contact for all faculty in the department to assist them with this process, making sure all publications are compliant and that PMCID numbers are included in all grant-related materials
  • Remind faculty to cite our NIEHS Center grant and NIEHS Toxicology Training grant in their publications, as appropriate
  • Keeps abreast of trends, such as sponsors' policies and procedures, as they relate to the field by attending seminars, professional meetings and courses that enhance personal development and strengthen the user function
  • Participates in professional meeting sessions or workshops as resources and time permit

Requirements

  • Bachelor's degree in related field required
  • Minimum of 1 year of relevant experience in the analysis or dissemination of information required
  • Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred
  • Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred
  • CLASP certification, within 12 months required

Nice to have

  • Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants
  • Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms
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