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Grants Coordinator

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Robert Half

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Location:
United States , Santa Barbara, Goleta

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The primary function of this role is to ensure the smooth operation and maintenance of the grants administrative management process.

Job Responsibility:

  • Assuring data integrity within the grants management database software and performing accurate data entry for letters of inquiry and applications
  • Processing grant applications and securing any missing materials in a timely manner
  • Keeping track of reports from grantees and collecting grant data on a regular basis
  • Assisting with the formulation of grant agreements and generating grant notification letters
  • Managing declinations and coordinating regular correspondence with potential grantees and others
  • Acting as a main contact point for grant-related activities, including responding to e-mail inquiries and handling general inquiries from potential grantees
  • Organizing conference calls, appointments, meetings, and site visits with internal and external participants
  • Developing and maintaining appropriate grants management procedures, including due diligence procedures, grant reporting, award letters, grant agreements, and procedures to verify fund availability
  • Collaborating with other internal teams, such as the Finance/Accounting, Programs, Research and Analytics, Information Technology, Development, and Communications departments
  • Undertaking other duties as assigned

Requirements:

  • Proficiency in answering inbound calls in a detail oriented and courteous manner
  • Excellent customer service skills with an ability to handle inquiries and complaints
  • Experience in data entry with high attention to detail and accuracy
  • Ability to manage email correspondence effectively and detail orientedly
  • Experience in both inbound and outbound call handling
  • Proficiency in Microsoft Excel for data manipulation and analysis
  • Familiarity with Microsoft Outlook for managing communications and scheduling
  • Skilled in creating and editing presentations in Microsoft PowerPoint
  • Proficiency in Microsoft Word for creating and editing detail oriented documents
  • Experience in scheduling appointments and managing calendars
  • Knowledge of grant administration including application, monitoring, and reporting
  • Experience in grant management with a focus on compliance and effective use of funds
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 26, 2026

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