Grant & Operations Officer Jobs

Rombo AI

Location:
Italy, Cagliari

Category:
Office Administration

Contract Type:
Employment contract, B2B

Salary:

Not provided

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Job Description:

As a Grant & Operations Officer, you will have a hybrid role that combines strategic support in funding and project management with hands-on operational coordination. You will help secure and manage public grants, streamline administrative processes, and take care of day-to-day operations to keep the company running smoothly. This position is ideal for someone proactive, organized, and capable of taking ownership — someone who can make things happen and help the CEO stay focused on growth and innovation.

Job Responsibility:

Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
Draft and submit grant proposals, business plans, and project documentation
Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
Interface with partners, consultants, and funding bodies
Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
Support the CEO in daily operations and communications
Coordinate small internal projects and ensure smooth company workflows
Be the go-to person for “getting things done” efficiently and autonomously

Requirements:

Master’s degree in Economics, Management Engineering, Law, or related disciplines
2–3 years of experience in project management, fundraising, administration, or operations within startups or consulting firms
Strong knowledge of public funding frameworks (EU, national, regional)
Excellent organizational and problem-solving skills, attention to detail, and discretion
Fluency in Italian and English, both written and spoken
Confident with tools like Excel, Google Workspace, and online platforms
Self-starter mindset, comfortable working in flexible and fast-changing environments

What we offer:

Work environment: flexible, humane, and trust-based (no rules rules)
Autonomy: direct collaboration with the CEO, real decision-making freedom
Continuous learning: access to training on funding, operations, and management
Career growth: evolve toward Operations Manager or Chief of Staff role
Perks: birthday day off, food voucher, on-campus kindergarten

Additional Information:

Job Posted:
December 11, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Grant & Operations Officer