Grant & Contract Administrator - Pre-award Job at Old Dominion University

New

Grants And Contracts Administrator

Our client in Amherst, Massachusetts is seeking a detail-oriented Grants and Con...

Location

United States , Amherst

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
2+ years of experience in grants administration, contracts administration, sponsored research administration, or a related field
Knowledge of pre-award and/or post-award processes
Experience reviewing budgets, financial reports, and compliance documentation
Strong attention to detail and organizational skills
Proficiency with Excel and financial or grants management systems
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines

Job Responsibility

Manage pre-award and/or post-award grants and contracts administration activities
Review proposals, budgets, and contract documents for accuracy, completeness, and compliance
Monitor sponsored awards to ensure adherence to institutional, sponsor, and regulatory guidelines
Assist with award setup, modifications, invoicing, reporting, and closeout processes
Reconcile accounts and track expenditures against approved budgets
Provide guidance to internal teams regarding grant and contract policies and procedures
Prepare financial and administrative reports related to sponsored programs
Support audits and ensure documentation is complete and well maintained
Collaborate with principal investigators, finance teams, and other departments to resolve issues and maintain compliance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Grant Administrator

The Senior Grant Administrator, DISC Pre-Award facilitates and supports departme...

Location

United States , Waltham

Salary:

79700.00 - 88800.00 USD / Year

Brandeis University

Expiration Date

Until further notice

Requirements

Bachelor’s Degree required, master’s degree preferred
5-8+ years of related work experience
Experience and demonstrated expertise in a university setting, and deep familiarity with the research administration function, including sponsored projects administration and policy or a related field involving regulatory work and application preparation (i.e. banking, science, etc.)
Understanding of Federal funding agencies and regulatory bodies, and experience in developing approaches to emerging administrative and compliance requirements
Demonstrated ability to manage ambiguity and be able to juggle and prioritize multiple time-sensitive demands in a rapidly changing organization and environment
A collaborative and inclusive professional style, ability to build strategic relationships with staff at all levels, excellent organizational and communication skills (written, verbal, listening), ability to make strategic connections, and utmost respect for discretion, confidentiality and professionalism
Broad and deep knowledge and perspective of the University including academic and central administrative functions
Ability and inclination to anticipate future opportunities and consequences
Resonance with the mission and goals of the Office’s priorities
Certification in Research Administration field [e.g., Certified Research Administrator (CRA®) or Certified Pre-Award Administrator (CPRA®)] required, or ability to obtain within 1 year of start date, or Advanced Degree

Job Responsibility

Pre-Award Proposal Development (90%): Independently supports a portfolio of sponsored projects proposals (typically the more complicated or larger solicitations, including NIH Training grants) and ensures a high-quality product is delivered to the Pre-Award Services team within the ORA including assisting in the development, preparation, finalization, and submission of the proposals prepared by the DISC Office to the Office of Research Administration Pre-Award Team of the grant and contract proposals
Obtains and reviews sponsor guidelines for all proposals
advises the PI on administrative requirements in preparing proposal submissions
Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness
Reviews proposals for consistency with sponsor guidelines on format, compliance with the FOA, font size and page limits, narrative, etc
Works closely with the PI to develop budgets and budget justification, ensuring accuracy
Reviews budgets for consistency with sponsor requirements
monitors for compliance with agency and University guidelines
verifies all financial information, including institutional salaries, fringe, indirect rates, etc. for the project
Ensures all applications meet sponsor and institutional guidelines and deadlines, including management of the Just-In-Time process

What we offer

medical, dental and life insurance
tuition benefits for employees, dependents and spouses
403b retirement savings plan includes a generous match
free parking
access to a top-of-the-line athletic facility

Fulltime

Grants & Contracts Admin II

The Grants & Contracts Admin II will serve in the Department of Biomedical Engin...

Location

United States of America , Rochester

Salary:

60431.00 - 84603.00 USD / Year

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor’s degree
2 Years relevant experience or equivalent combination of education and experience
Extensive knowledge, experience, and skills in research policies, grants and contracts administration
Strong interpersonal, organizational, and communication skills, both verbal and written.
Strong skills and experience with funding policies and procedures from a wide range of international, federal, state, and industrial funding sources
Continuous Learning for Administrators of Sponsored Programs (CLASP) certification.
Willingness to meet continuous learning requirements by attending regular monthly meetings, electives and Annual CLASP Update
Willingness to participate in on-going training to stay abreast of compliance issues related to sponsored research
Ability to monitor and produce financial reports for principal investigators and sponsors.
Experience coordinating and managing multiple research projects.

Job Responsibility

Lead the administration and management of the Center
Serve as a university expert and resource in research policy and administration
Manage the daily operations of the center including its core research enterprise grants and contracts
Perform pre-award and post-award grants management activities such as proposal and budget preparation
Ensure compliance with sponsor terms
Perform day-to-day purchasing, accounting, invoicing, payments and reimbursements, organizing meetings, managing schedules, arranging travel and visits
Work closely with Grants Management Specialists to manage financial accounts
Develop financial reports, budgeting, and projections
Coordinate salary allocations
Oversee accounting and transaction approvals

Fulltime

New

Research Administrator 3

Physics is a prominent, highly-ranked, and research-intensive department at UC S...

Location

United States , San Diego

Salary:

85550.00 - 88000.00 USD / Year

UC San Diego

Expiration Date

May 13, 2026

Requirements

Experienced with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles
Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
Proficiency in utilizing FinancialLink reports, queries, and use pivot tables or similar experience using other financial reporting tools
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc
Ability to manage significant volume of transactions
Ability to perform complex financial analysis and customized reporting
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports

Job Responsibility

Independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies
Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations
Completes and approves transactions for signature by manager or other authorized institutional official
Works on complex proposals and awards that may involve multiple investigators and / or multiple subawards
Guides less experienced staff
Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub-awards
Provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors
Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements
reviewing proposals to ensure institutional compliance
negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions

Fulltime

!

Research Administrator 3

UC San Diego is a student-centered, research-focused, service-oriented public in...

Location

United States , La Jolla

Salary:

84063.00 - 88740.00 USD / Year ▼

UC San Diego

Expiration Date

Until further notice

Requirements

Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements
Requires thorough knowledge in OMB circulars such as Universal Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines
Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions
Ability to perform complex financial analysis and customized reporting
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports
Ability to maintain independent judgment

Job Responsibility

Independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies
Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations
Completes and approves transactions for signature by manager or other authorized institutional official
Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards
Guides less experienced staff
Provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors
Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements
reviewing proposals to ensure institutional compliance
negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions
financial management and reporting

Fulltime