Grant & Contract Administrator - Pre-Award Job at Old Dominion University

Grant & Contract Administrator - Pre-award

The primary purpose of this position is to support faculty and research staff in...

Location

United States

Salary:

Not provided

Old Dominion University

Expiration Date

Until further notice

Requirements

Master’s degree in finance, business administration, public administration, or a related field. Or a bachelor’s degree in one of the above fields with professional experience equivalent to a master’s degree in a related area
Working knowledge of pre-award project lifecycle activities related to externally funded research, such as proposal development, budget preparation, internal routing, or submission compliance
Working knowledge of Microsoft Office applications, with considerable skill in Excel for budget development and data tracking
Basic knowledge of budgeting principles, cost estimation, and sponsor-specific budget formats
Working knowledge of professional communication and customer service in a research or administrative setting
Basic knowledge of institutional and sponsor policies related to proposal submission and research development
Considerable knowledge of principles and practices in a general professional field such as finance, business administration, or research administration
Considerable ability to independently manage a diverse portfolio of proposals, apply sound judgment, make decisions, and meet tight deadlines with minimal supervision
Working ability to monitor and assess personal performance in alignment with institutional expectations and proposal deadlines

Job Responsibility

Support faculty and research staff in the development and submission of proposals for externally funded research and sponsored programs
Independently manage a portfolio of proposals
Ensure all administrative components of proposal preparation are accurate, compliant, and submitted by required deadlines
Interpret funding opportunity announcements
Develop and review proposal budgets and justifications
Prepare sponsor and internal forms
Coordinate institutional approvals
Submit proposals through various sponsor systems
Provide guidance on sponsor requirements, university policies, and federal regulations
Collaborate with investigators, internal units, and external subrecipients to facilitate successful submissions

Fulltime

Grant Administrator

We are looking for a Grant Administrator to support accurate financial oversight...

Location

United States , Seattle

Salary:

92000.00 - 95000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, or a related field
Experience in grant accounting, nonprofit fund accounting, or staff accounting within a regulated funding environment
Strong knowledge of grant compliance, internal controls, and federal funding requirements, including Uniform Guidance
Hands-on experience with general ledger activity, reconciliations, journal entries, monthly close, and financial reporting
Ability to prepare and manage grant budgets, billings, accruals, and audit support schedules with a high level of accuracy
Proficiency with accounting systems such as NetSuite and strong capability using financial data to produce meaningful analysis
Effective communication skills with the ability to collaborate across departments and explain complex accounting concepts clearly
Familiarity with corporate tax, sales tax, or related accounting functions is helpful, though primary expertise should be in nonprofit and grant accounting

Job Responsibility

Oversee the financial administration of grants and contracts by monitoring budgets, expenditures, invoicing, and journal corrections in alignment with nonprofit accounting standards and applicable regulations
Build and maintain funder-specific budgets using award terms, anticipated program costs, and funding parameters, then review projections with program leadership and grant management partners
Support strong internal controls by preparing audit-ready schedules for federally funded programs and ensuring complete, accurate documentation for annual compliance reviews
Generate grant and contract billings, track related receivables, and prepare burn-rate reporting to help stakeholders monitor spending against available funding
Record monthly accruals, post journal entries, and reconcile grant-related accounts to maintain accurate financial statements throughout the close process
Process deposits and work collaboratively with philanthropy and finance partners to properly record contributions, donor restrictions, and related accounting activity
Evaluate existing procedures and recommend practical improvements that strengthen efficiency, reporting quality, and compliance across grant accounting operations
Interpret complex financial data and present findings through clear written explanations and reporting tools that support decision-making for internal and external audiences
Serve as a resource on Uniform Guidance and grant administration practices by advising teams on compliance expectations, accounting treatment, and required operational adjustments
Assist with pre-award financial setup activities, represent the department in cross-functional discussions, and maintain productive working relationships across the organization and community partners

What we offer

Medical/Dental/Vision
Life and AD&D insurance
401k with match
3 weeks PTO
11 paid holidays + 2 floating holidays

Fulltime

Senior Grant Administrator

The Senior Grant Administrator, DISC Pre-Award facilitates and supports departme...

Location

United States , Waltham

Salary:

79700.00 - 88800.00 USD / Year

Brandeis University

Expiration Date

Until further notice

Requirements

Bachelor’s Degree required, master’s degree preferred
5-8+ years of related work experience
Experience and demonstrated expertise in a university setting, and deep familiarity with the research administration function, including sponsored projects administration and policy or a related field involving regulatory work and application preparation (i.e. banking, science, etc.)
Understanding of Federal funding agencies and regulatory bodies, and experience in developing approaches to emerging administrative and compliance requirements
Demonstrated ability to manage ambiguity and be able to juggle and prioritize multiple time-sensitive demands in a rapidly changing organization and environment
A collaborative and inclusive professional style, ability to build strategic relationships with staff at all levels, excellent organizational and communication skills (written, verbal, listening), ability to make strategic connections, and utmost respect for discretion, confidentiality and professionalism
Broad and deep knowledge and perspective of the University including academic and central administrative functions
Ability and inclination to anticipate future opportunities and consequences
Resonance with the mission and goals of the Office’s priorities
Certification in Research Administration field [e.g., Certified Research Administrator (CRA®) or Certified Pre-Award Administrator (CPRA®)] required, or ability to obtain within 1 year of start date, or Advanced Degree

Job Responsibility

Pre-Award Proposal Development (90%): Independently supports a portfolio of sponsored projects proposals (typically the more complicated or larger solicitations, including NIH Training grants) and ensures a high-quality product is delivered to the Pre-Award Services team within the ORA including assisting in the development, preparation, finalization, and submission of the proposals prepared by the DISC Office to the Office of Research Administration Pre-Award Team of the grant and contract proposals
Obtains and reviews sponsor guidelines for all proposals
advises the PI on administrative requirements in preparing proposal submissions
Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness
Reviews proposals for consistency with sponsor guidelines on format, compliance with the FOA, font size and page limits, narrative, etc
Works closely with the PI to develop budgets and budget justification, ensuring accuracy
Reviews budgets for consistency with sponsor requirements
monitors for compliance with agency and University guidelines
verifies all financial information, including institutional salaries, fringe, indirect rates, etc. for the project
Ensures all applications meet sponsor and institutional guidelines and deadlines, including management of the Just-In-Time process

What we offer

medical, dental and life insurance
tuition benefits for employees, dependents and spouses
403b retirement savings plan includes a generous match
free parking
access to a top-of-the-line athletic facility

Fulltime

Contract Administrator II

The OSP Administrator II is expected to work at either the technical or non-tech...

Location

United States , Winston Salem

Salary:

30.70 - 46.05 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree or an equivalent combination of education and experience with one year of experience from which comparable knowledge and skills can be acquired
Pre-award, post-award or contracting skills preferred
Highly detail oriented
Highly organized with a focus on teamwork, creating usable and accessible administrative tools
Ability to complete tasks efficiently and independently
Ability to learn changing technologies related to contracts management
Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications
Ability to understand, interpret and apply laws, regulations, and policies
Ability to learn and improve negotiation skills, composition and analysis of business contract terms and language

Job Responsibility

Supports faculty members and department administrators in the various stages of industry clinical trial contract life cycle
Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements
Reviews financial information to ensure compliance with institution and granting agency legal requirements
Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements
Provides support and guidance to stakeholders for contracts entered into by the institution
Demonstrates knowledge and understanding to fulfill reporting requirements of contracts awarded
Represents and promotes the institution’s research activities at meetings
Maintains a positive working relationship with stakeholders and provides needed support during the contracts life cycle
Assists and supports the formulation and implementation of policies and procedures relating to the administration of contracts
Performs other related duties incidental to the work described herein

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Opportunity for annual increases based on performance

Fulltime

Contract Administrator II

The OSP Administrator II is expected to work at either the technical or non-tech...

Location

United States , Winston Salem

Salary:

30.70 - 46.05 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree or an equivalent combination of education and experience with one year of experience from which comparable knowledge and skills can be acquired
Pre-award, post-award or contracting skills preferred
Highly detail oriented
Highly organized with a focus on teamwork, creating usable and accessible administrative tools
Ability to complete tasks efficiently and independently
Ability to learn changing technologies related to grants and contracts management
Strong planning and organizational skills with the ability to manage multiple priorities/deadlines
Demonstrated proficiency in Microsoft Office, Word, Excel, PowerPoint applications
Ability to understand, interpret and apply laws, regulations, and policies
Ability to learn and improve negotiation skills, composition and analysis of business contract terms and language

Job Responsibility

Supports faculty members and department administrators in the various stages of grant and/or contract life cycle
Reviews financial information to ensure budgets and terms agree with grant or contract documentation and compliance with institution and granting agency requirements
Reviews financial information to ensure compliance with institution and granting agency requirements
Develops understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements
Provides support and guidance to stakeholders for grants and/or contracts entered into by the institution
Demonstrates knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded
Represents and promotes the institution?s research activities at meetings
Records, reports, reviews, and reconciles grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies
Maintains a positive working relationship with stakeholders and provides needed support during the grants and/or contracts life cycle
Assists and supports the formulation and implementation of policies and procedures relating to the administration of grants and/or contracts

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Opportunity for annual increases based on performance
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions

Fulltime

Research Administrator I

Coordinate a variety of research activities for assigned departments and provide...

Location

United States , Winston Salem

Salary:

26.55 - 39.85 USD / Hour

Advocate Aurora Health

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field or equivalent education and/or experience
Two years experience with grant preparation and management of grant budgets

Job Responsibility

Coordinate a variety of research activities for assigned departments and provide faculty with administrative support facilitating the timely submission and subsequent post award management for research endeavors to assure that research projects comply with institutional and sponsor requirements
Serve as both the ombudsman and liaison to the Office of Research to ensure better support and coordination of all facets of pre and post award services
Support faculty research interests and expertise by identifying appropriate potential sponsors and programs, communicating funding opportunity information to faculty by tracking information via computerized and written sources, and facilitating collaboration across faculty within the department
Facilitate grant and/or contract submission by providing training and guidance to faculty members and department administrators
Obtain and review guidelines for requests for proposals and requests for applications to recruit and assist faculty applications
Electronically submit applications to extramural funding agencies
Finalize proposal submissions and better ensure completeness, adherence to sponsor and institutional requirements and appropriateness of information prior to submission to OR
Work with departmental business administrators and departmental faculty to create better awareness of funding opportunities and submission deadlines
Assist faculty in obtaining and coordinating proposal components from various participants when multi investigator awards are submitted
Create grant budgets from investigator outlines

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Grants And Contracts Administrator

Our client in Amherst, Massachusetts is seeking a detail-oriented Grants and Con...

Location

United States , Amherst

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree preferred
2+ years of experience in grants administration, contracts administration, sponsored research administration, or a related field
Knowledge of pre-award and/or post-award processes
Experience reviewing budgets, financial reports, and compliance documentation
Strong attention to detail and organizational skills
Proficiency with Excel and financial or grants management systems
Excellent written and verbal communication skills
Ability to manage multiple priorities and meet deadlines

Job Responsibility

Manage pre-award and/or post-award grants and contracts administration activities
Review proposals, budgets, and contract documents for accuracy, completeness, and compliance
Monitor sponsored awards to ensure adherence to institutional, sponsor, and regulatory guidelines
Assist with award setup, modifications, invoicing, reporting, and closeout processes
Reconcile accounts and track expenditures against approved budgets
Provide guidance to internal teams regarding grant and contract policies and procedures
Prepare financial and administrative reports related to sponsored programs
Support audits and ensure documentation is complete and well maintained
Collaborate with principal investigators, finance teams, and other departments to resolve issues and maintain compliance

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Grants Accountant

The Senior Grants Accountant plays a key role in ensuring responsible stewardshi...

Location

United States , Oakland

Salary:

80000.00 - 105000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree in Accounting, Finance, or a related field
5+ years of accounting experience, including nonprofit grant accounting
Knowledge of fund accounting and grant compliance requirements
Experience with grant billing, reporting, and closeout activities
Proficiency with accounting systems and advanced spreadsheet applications
Strong attention to detail, organizational skills, and ability to manage multiple deadlines
Effective communication and collaboration skills

Job Responsibility

Prepare and submit accurate, timely invoices in accordance with grant and contract agreements
Track billing schedules and maintain detailed records of invoices, payments, and outstanding receivables
Support month-end and year-end close processes, including grant revenue recognition
Partner with program staff to ensure deliverables and reporting requirements are met to enable timely billing
Follow up with funders on outstanding receivables while maintaining positive relationships
Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) and funder-specific requirements
Monitor grant expenditures to ensure alignment with approved budgets and allowable cost principles
Lead grant closeout processes, including reconciliations, final invoicing, and financial reporting
Facilitate regular grant review meetings with program teams to support compliance and financial clarity
Prepare and review general ledger entries, including payroll allocations, ensuring effort reporting aligns with funding requirements

Fulltime

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Grant & Contract Administrator - Pre-Award

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