CrawlJobs Logo

Grant Billing Specialist

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Tucson

Category Icon
Category:
Finance

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

Our client, an invaluable non-profit, is in need for a Grant Billing Specialist to join their team on a temp-to-hire basis! This is a great opportunity to be part of an organization that is not only growing in Southern Arizona, but also making an impact in the community. This is located Central/East side of Tucson.

Job Responsibility:

  • Resolution of customer inquiries in a timely and detail oriented manner
  • Prepare grants and contracts invoices in compliance with program guidelines
  • Conducting billing functions with accuracy and efficiency
  • Utilizing Accounting Software Systems and CRM for various tasks
  • Reconcile grants and contracts payments and expenses
  • Monitor grants and contracts expenses and activities
  • Using Donor Perfect and CRM in daily operations
  • Create and maintain positive work relationships with program staff and collaborate with them to accomplish organizational grant goals

Requirements:

  • Minimum of 2 years of experience as a Billing Analyst or in a similar role
  • Previous experience at non-profit is preferred
  • Proficiency in using Accounting Software Systems is required
  • Familiarity with CRM systems is preferred, but open to training someone with strong MS Excel
  • Experience with Donor Perfect software would be a significant advantage

Nice to have:

  • Previous experience at non-profit
  • Familiarity with CRM systems
  • Experience with Donor Perfect software
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Grant Billing Specialist

Accounting Specialist

We are looking for an experienced Accounting Specialist to join our team on a lo...
Location
Location
United States , Watsonville
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3 years of experience in billing, accounts receivable, or general accounting
  • Proficiency in accounting systems such as QuickBooks, Sage Intacct, or Netsuite
  • Advanced Excel skills, including pivot tables, lookups, and reconciliations
  • Strong knowledge of healthcare reimbursement models and standard billing practices
  • Exceptional attention to detail and accuracy in financial processes
  • Ability to manage multiple deadlines and prioritize tasks in a fast-paced environment
  • Excellent communication and customer service skills
Job Responsibility
Job Responsibility
  • Prepare and issue invoices for healthcare services, ensuring compliance with Medicaid and Medicare billing requirements
  • Conduct account reconciliations, including bank statements, balance sheets, and subsidiary ledgers, to maintain financial accuracy
  • Review documentation such as service logs and program referrals to ensure adherence to billing standards and grant requirements
  • Collaborate with internal teams to track billable units and ensure alignment with contract scopes of work
  • Manage billing processes for grant-funded programs, community outreach initiatives, and healthcare-related services
  • Investigate and resolve billing discrepancies, providing clear communication and thorough support
  • Maintain detailed billing records and create reports on outstanding balances and revenue trends
  • Assist with audits by organizing documentation and providing necessary clarifications
  • Coordinate with program and finance teams to ensure accurate cost allocations and timely billing
  • Develop and maintain billing schedules to ensure timely submission of invoices
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Accounting Assistant

We are looking for a diligent and detail-oriented Accounting Assistant to join a...
Location
Location
United States , Sacramento
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Currently pursuing or recently completed a degree in Accounting, Finance, Nonprofit Management, or a related field
  • Familiarity with nonprofit accounting principles, including fund accounting and grant compliance, is preferred
  • Experience in documentation, technical writing, or process improvement is an advantage
  • Strong written communication skills to effectively translate complex processes into clear and concise documentation
  • Excellent attention to detail and organizational abilities
  • Proficiency in Microsoft Word and Excel
  • Understanding of internal controls and financial compliance standards
  • Ability to handle sensitive financial and donor information with discretion and professionalism
Job Responsibility
Job Responsibility
  • Observe and document financial workflows by shadowing key finance personnel, including the CFO, Accounts Payable Specialist, and Accounts Receivable Specialist
  • Draft detailed procedures covering accounts payable, accounts receivable, grant billing, fund accounting, budget monitoring, and financial reporting
  • Create visual aids such as flowcharts and process maps to represent financial operations effectively
  • Document internal controls, segregation of duties, and compliance processes in alignment with nonprofit accounting standards
  • Collaborate with team members to ensure all documentation is clear, accurate, and user-friendly
  • Conduct interviews with finance staff to gather insights on financial workflows and address any process gaps
  • Maintain confidentiality while managing and documenting financial and donor-related information
  • Assist in preparing documentation for audits, grant compliance, and regulatory filings, including 1099 and Form 990 preparation
  • Organize and compile all written procedures into a comprehensive Financial Policies and Procedures Manual
  • Identify potential improvements and recommend enhancements to existing financial processes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in our company 401(k) plan
Read More
Arrow Right

Grants Accountant

We’re partnering with a well-respected non-profit organization in Tacoma that va...
Location
Location
United States , Tacoma
Salary
Salary:
26.00 - 33.00 USD / Hour
bhsg.com Logo
Beacon Hill
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong accounting knowledge and experience, preferably in grants or non-profit accounting
  • Excellent attention to detail and organizational skills
  • Comfortable using Excel for reporting, tracking, and analysis
  • Ability to collaborate with multiple departments and communicate effectively
Job Responsibility
Job Responsibility
  • Manage accounting for awarded grants, including monitoring, compliance, billing, and reporting through grant closeout
  • Maintain and reconcile endowment fund accounting
  • Prepare, review, and approve journal entries
  • Assist with monthly bank reconciliations and ensure a valid chart of accounts
  • Provide accounting and research support to the AVP for Finance and other areas of the business office
  • Support AP Specialist in all accounts payable processes
  • Assist with preparation of audit work papers during year-end financial reporting
Read More
Arrow Right

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join our tea...
Location
Location
United States , San Diego
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 2 years of experience in accounts receivable or general accounting roles
  • Proven ability to prepare and post journal entries with accuracy
  • Solid understanding of general ledger accounting principles and reconciliation processes
  • Proficiency in accounting software and advanced Excel functions such as VLOOKUP and pivot tables
  • Exceptional attention to detail and ability to meet strict deadlines
  • Strong communication skills and the ability to resolve issues effectively
  • Problem-solving aptitude and a collaborative mindset
Job Responsibility
Job Responsibility
  • Oversee the full cycle of accounts receivable activities, including generating invoices, processing cash receipts, and maintaining customer accounts
  • Prepare and post journal entries for transactions related to accounts receivable, revenue recognition, and cash adjustments
  • Perform monthly reconciliations of the accounts receivable subledger with the general ledger
  • Accurately apply payments and investigate discrepancies such as short payments or unapplied cash
  • Assist with month-end and year-end closing procedures, including account reconciliations and preparing supporting schedules
  • Manage billing processes for grants, programs, or donors in a non-profit environment
  • Collaborate with internal teams and external stakeholders to address billing or payment concerns
  • Ensure records are maintained with precision and compliance with organizational policies and accounting standards
  • Provide documentation and explanations for audits related to accounts receivable transactions
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training
Read More
Arrow Right

Grants Management Specialist II

We are seeking a highly organized and detail-oriented Post-Award Grants Accounta...
Location
Location
United States of America , Rochester
Salary
Salary:
26.90 - 37.66 USD / Hour
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelors Degree
  • 2 years of relevant experience required
  • Or equivalent combination of education and experience
  • Strong knowledge of federal regulations (e.g., NIH Uniform Guidance) and research administration practices
  • Proficiency in financial/accounting systems and Microsoft Excel
  • familiarity with URGEMS, Workday or similar platforms preferred
  • Experience in and knowledge of IORA (Integrated Online Research Administration) and federal grant application platforms (e.g. ASSIST), Required
  • Excellent organizational, analytical, and communication skills, Required
  • Ability to work independently and collaboratively while managing multiple deadlines, Required
  • Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year
Job Responsibility
Job Responsibility
  • Establish new grant accounts, set up budgets, and review award terms for accuracy
  • Assemble ledgers and perform monthly reconciliation of salary and non-salary accounts in URGEMS and UR Financials (Workday)
  • Maintain a shadow system (URGEMS) to track all expenses (salary and non-salary) and ensure accuracy of encumbrances through audit and oversight
  • Monitor expenditures against budgets, proactively identifying and resolving overdrafts, unallowable costs, and variances
  • Research undocumented transactions and process journal entries in UR Financials
  • Ensure accuracy of all salary and non-salary encumbrances, including payroll changes, and resolve outstanding encumbrances
  • Prepare and review monthly PI financial reports
  • attend monthly PI/Research Admin meetings to review spending trends and forecast projections
  • Prepare interim and final financial reports, invoices, and drawdowns to sponsors, as applicable
  • Prepare all financial account closeout information in a timely and accurate manner
  • Fulltime
Read More
Arrow Right

Accounting Specialist

This Contract-to-possible long-term position offers the opportunity to contribut...
Location
Location
United States , Fort Worth
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associate's degree in Accounting or equivalent experience demonstrating attention to detail
  • Proven experience in bookkeeping and accounting, including accounts payable and receivable
  • Familiarity with general ledger functions and payroll processing
  • Proficiency in Microsoft Word and Excel for financial documentation and reporting
  • Strong skills in account reconciliation and attention to detail
  • Ability to handle multiple tasks and meet deadlines in a fast-paced environment
Job Responsibility
Job Responsibility
  • Process vendor invoices, ensuring proper coding and financial classification
  • Audit financial transactions to confirm budget compliance and secure appropriate approvals
  • Reconcile accounts, including bank statements, to ensure accurate financial records
  • Manage timesheet and payroll processing with attention to detail and accuracy
  • Prepare and submit billing for funding sources, including grants and program services
  • Code and post revenue receipts to the correct accounts for accurate tracking
  • Compile and distribute reports comparing actual expenses to budgeted figures for programs
  • Oversee credit card transactions, including managing and closing accounts in Concur
  • Ensure timely processing of vendor payments and preparation of 1099-Misc forms for contractors
  • Support additional accounting tasks, projects, and reports as needed
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
Read More
Arrow Right

Accounts Payable Specialist

Our client, a well-established nonprofit organization, is seeking a dedicated Ac...
Location
Location
United States , El Cajon
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of accounts payable experience
  • nonprofit sector experience is a plus
  • Proficiency with accounting software (e.g., QuickBooks, Sage Intacct, or similar) and Excel
  • Strong attention to detail and organizational skills
  • Excellent communication and customer service abilities
Job Responsibility
Job Responsibility
  • Process and record invoices, expense reports, and payments accurately and efficiently
  • Review, match, and reconcile purchase orders with vendor invoices
  • Maintain organized AP documentation and support audits and compliance requirements
  • Assist with month-end closing, journal entries, and financial reporting
  • Communicate with vendors and internal teams to resolve billing and payment issues
  • Support grant and program expense tracking in alignment with nonprofit standards
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • free online training
Read More
Arrow Right

Accounting Specialist

We are looking for an experienced Accounting Specialist to join our team on a lo...
Location
Location
United States , Kansas City
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in accounts payable and accounts receivable processes
  • Strong knowledge of billing functions and account reconciliation
  • Familiarity with QuickBooks and advanced proficiency in Excel
  • Ability to audit financial records and ensure compliance with grant guidelines
  • Excellent attention to detail and organizational skills
  • Strong analytical and problem-solving abilities
  • Experience working with accounting systems, including data migration
  • Effective communication skills to collaborate across teams
Job Responsibility
Job Responsibility
  • Review and process invoices and reimbursements with precision and efficiency
  • Verify supporting documentation for grant-related invoices to ensure compliance with approved guidelines
  • Conduct audits on grants to confirm funds are utilized as intended
  • Handle accounts payable and receivable tasks, ensuring timely and accurate processing
  • Perform account reconciliations to maintain the integrity of financial records
  • Support billing functions by preparing and reviewing invoices
  • Utilize QuickBooks and Excel for financial tracking and reporting
  • Collaborate with teams to transition financial data into NetSuite, ensuring seamless integration
  • Maintain organized financial records and documentation for auditing purposes
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in our company 401(k) plan
Read More
Arrow Right