Grant Administrator Job at Robert Half (Los Angeles)

Grants Administrator

Temporary Grants Administrator position providing administrative support to a ne...

Location

United Kingdom , Birmingham

Salary:

12.21 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Experience in developing and maintaining administrative systems
Commitment to delivering high-quality customer service
Strong organisational skills with ability to manage competing priorities
Excellent verbal and written communication skills
Proficiency in MS Office (Word, Outlook, PowerPoint, Excel)
Positive, solutions-focused attitude and ability to work independently

Job Responsibility

Handle incoming and outgoing email correspondence via shared inbox
Develop and maintain effective office systems including electronic filing
Ensure documentation is compliant with GDPR
Answer queries about the project and relay messages accurately
Provide secretariat support for online and in-person meetings including drafting agendas, sending invitations, and taking minutes
Contribute to internal and external communication activities

What we offer

Holiday pay
BOOST Rewards Scheme employee recognition programme
Wellbeing support for mental and physical health
Professional development through training and workshops

Fulltime

Grant & Operations Officer

As a Grant & Operations Officer, you will have a hybrid role that combines strat...

Location

Italy , Cagliari

Salary:

Not provided

Rombo AI

Expiration Date

Until further notice

Requirements

Master’s degree in Economics, Management Engineering, Law, or related disciplines
2–3 years of experience in project management, fundraising, administration, or operations within startups or consulting firms
Strong knowledge of public funding frameworks (EU, national, regional)
Excellent organizational and problem-solving skills, attention to detail, and discretion
Fluency in Italian and English, both written and spoken
Confident with tools like Excel, Google Workspace, and online platforms
Self-starter mindset, comfortable working in flexible and fast-changing environments

Job Responsibility

Identify and manage funding opportunities (EU, national, and regional programs such as Horizon Europe, PNRR, POR, etc.)
Draft and submit grant proposals, business plans, and project documentation
Manage administrative and financial reporting: contracts, expense tracking, compliance, and timelines
Interface with partners, consultants, and funding bodies
Handle operational activities such as travel organization, flight and hotel bookings, and logistics for the team
Manage company bureaucracy: medical checks, contracts, renewals, suppliers, and document filing
Support the CEO in daily operations and communications
Coordinate small internal projects and ensure smooth company workflows
Be the go-to person for “getting things done” efficiently and autonomously

What we offer

Work environment: flexible, humane, and trust-based (no rules rules)
Autonomy: direct collaboration with the CEO, real decision-making freedom
Continuous learning: access to training on funding, operations, and management
Career growth: evolve toward Operations Manager or Chief of Staff role
Perks: birthday day off, food voucher, on-campus kindergarten

Fulltime

Grant Administrator

We are looking for a detail-oriented and proactive Grant Administrator to join o...

Location

United States , Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in grant administration, research administration, or a similar role
Strong understanding of federal, state, and local grant processes and compliance requirements
Proficiency in administrative tasks such as data entry, communication, and organizational support
Familiarity with grant management software, such as uCera, or a willingness to learn
Excellent interpersonal skills to build and maintain relationships with faculty and stakeholders
Ability to analyze and review budgets with attention to detail
Strong written and verbal communication skills, including the ability to prepare newsletters with a high level of accuracy and detail

Job Responsibility

Assist in identifying and researching federal, state, local, and private grant opportunities to support institutional goals
Collaborate with faculty and staff to build trust and provide support throughout the grant application process
Review grant proposals and budgets to ensure accuracy and compliance with funding agency guidelines
Maintain and update grant-related documentation using grant management software such as uCera
Prepare and distribute biweekly or monthly newsletters highlighting available grant opportunities
Monitor compliance requirements for grant renewals and assist with audits as needed
Provide administrative support for pre-award grant activities, including data entry and communication with stakeholders
Act as a liaison between the organization and funding agencies to ensure seamless communication
Enhance operational efficiency by identifying areas for improvement in grant-related processes

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Administrator IV Office of Sponsored Program

This position is part of the Research Administration Business Partners (RABP) Te...

Location

United States , Charlotte

Salary:

35.50 - 53.25 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree in business, Law, Accounting, Finance or related field of study
Three years of experience in grant accounting, research administration, grant/contract application, review/negotiation, and/or paralegal experience
or, an equivalent combination of education and experience
Master's degree or Juris Doctor (JD) preferred
Certified Research Administrator (CRA) as granted by the Research Administrators Certification Council preferred or Certified Financial Research Administrator (CFRA) as granted by the Research Administrators Certification Council preferred
Highly detail oriented and organized with a focus on teamwork, creating usable and accessible administrative tools
Advanced ability to use all technologies related to grants and contracts management
Ability to manage multiple priorities/deadlines
Skilled knowledge of WFBMC/Non-Profit Organization research administration and financial processes and systems
Advanced comprehension, interpretation skills and application of laws, regulations, and policies

Job Responsibility

Supports faculty members and department administrators in the various stages of grant and/or contract life cycle
Demonstrates knowledge and understanding of institutional cost policies and multiple funding agency guidelines including federal, state, private foundations, and associations and the application of these policies to budgets for the various stages of the grant and/or contract life cycle is required
Understands the negotiation and documentation process related to each stage of the grant and/or contract life cycle
Reviews financial information to ensure compliance with institution and granting agency requirements to provide assistance to stakeholders involved in the various stages of the grant and/or contract life cycle
Demonstrates advanced understanding of appropriateness of consultation with institutional management and/or Legal Department related to contract language, financial, and post-execution monitoring of agreements
Possesses advanced knowledge to provide support and guidance to stakeholders for grants and/or contracts entered into by the institution
Demonstrates advanced knowledge and understanding to fulfill reporting requirements of grants and/or contracts awarded
Represents and promotes the institution's research activities at meetings
Demonstrates mastery of advanced skills to record, report, review, and reconcile grant budgets and expenditures to ensure compliance with sponsor and institutional requirements and policies
Maintains a positive working relationship with stakeholders and provide needed support during the grants and/or contracts life cycle

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance

Fulltime

Administrative Coordinator

We are looking for a dedicated Administrative Coordinator to join our team in Tu...

Location

United States , Tukwila

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 5 years of experience in administrative assistance or coordination roles
Proficiency in scheduling, calendar management, and coordinating meetings and events
Strong research skills to gather accurate information and ensure compliance with guidelines
Experience in handling inbound and outbound calls professionally and efficiently
Familiarity with Google Suite tools, including Sheets, Forms, and Calendars
Ability to manage budgets and funding for programs or projects
Excellent organizational and multitasking skills to handle various priorities
Strong communication skills to collaborate with staff, schools, and external stakeholders.

Job Responsibility

Coordinate and manage scheduling for all departments and locations including development opportunities, mandatory state trainings, and meetings
Conduct research to verify credentials, training requirements, and appropriate offerings for scheduled activities
Organize and oversee events, ensuring all logistics are handled efficiently
Collaborate with other locations, programs and leaders to ensure compliance with state guidelines
Make outbound calls to other organizations to follow up on program requirements and funding
Assist with budgeting and funding for departments, ensuring proper allocation of resources
Facilitate safety-related projects, including contacting donors and coordinating safety equipment logistics
Utilize Google Suite tools, such as Sheets, Forms, and Calendars, to manage administrative tasks effectively
Support grant management activities by completing assigned tasks and maintaining relevant documentation
Provide warm calling support, ensuring thorough follow-up with donors and stakeholders.

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in 401(k) plan
Competitive compensation
Free online training.

Grant Specialist

Robert Half is seeking a detail-oriented Grant Specialist to support organizatio...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor's degree in business administration, communications, nonprofit management, or related field
At least 2 years of experience in grant writing, administration, or program coordination
Proficient in research, writing, and editing skills with a focus on funding proposals
Familiarity with government, corporate, and foundation grants programs
Experience with Microsoft Office Suite and grant management software
Strong organizational and time-management abilities to handle multiple deadlines

Job Responsibility

Research and identify grant funding opportunities that align with organizational objectives
Assist in preparing detailed and persuasive grant proposals, budgets, and application packages
Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements
Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives
Maintain detailed records of grant-related activities, deadlines, and obligations
Support post-award administration, including grant reporting, financial tracking, and amendments
Develop strategies to enhance grant acquisition and improve efficiency in the application process
Provide training to staff on regulations and compliance requirements for grant administration

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

New

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable operational...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office setting with strong attention to detail and follow-through
Background in grant administration, grant management, fund administration, or a related coordination role
Ability to manage multiple requests simultaneously while maintaining accuracy and meeting deadlines
Strong written and verbal communication skills for interacting with donors, fund advisors, grantees, and internal stakeholders
Comfort working with workflow tracking tools, document routing platforms, and database or record management systems
Ability to handle confidential financial and donor-related information with professionalism and discretion
Proficiency in general administrative tasks such as document preparation, record maintenance, correspondence, and phone support

Job Responsibility

Manage the setup, modification, and closure of funds by coordinating required documents, monitoring completion status, updating records in internal platforms, and preparing follow-up communications for donors and advisors
Prepare and distribute onboarding and closing communications, including welcome materials and final fund-related correspondence, while ensuring all supporting documentation is properly collected and filed
Respond to requests for fund reporting by providing statements and related information to agency fund advisors in a timely and accurate manner
Complete verification outreach with organizations submitting banking details for payments, safeguard sensitive documentation, and share validated information with the accounts payable team
Support grant administration activities by handling manual grant workflows through designated tracking and fund management systems
Assist with annual distribution projects by monitoring task progress, reviewing fund information, and conducting research to support timely payments
Provide phone support for donor and grantee inquiries, resolve routine questions, and direct more complex matters to the appropriate team members
Help manage grant award correspondence by attaching letters to issued payments, resending notices when needed, and updating address records across relevant systems
Contribute to data quality efforts by contacting payees to confirm information and assisting with record cleanup and maintenance tasks
Process daily tax receipt activity by preparing required documentation, obtaining approvals, and maintaining accurate administrative records while completing additional assignments as needed

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

New

Grant Analyst

We are looking for a Grant Analyst to support a non-profit organization in Los A...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, nonprofit management, public administration, finance, or a related field
an advanced degree is preferred
At least 2+ years of experience in grant administration, grant writing, proposal development, or a related function
Demonstrated ability to manage multiple deadlines and coordinate complex submissions with strong attention to detail
Strong writing and editing skills with experience preparing formal proposals, reports, or narrative-driven documentation
Working knowledge of grant compliance standards, budget tracking, and recordkeeping practices
Ability to collaborate across departments and gather information from program, finance, and leadership teams
Proficiency with spreadsheet, document management, and general office software used to track grants and reporting activities

Job Responsibility

Identify and evaluate grant opportunities from public and private funding sources that align with the organization’s mission and program priorities
Prepare complete grant packages, including proposals, supporting documentation, and budget details, while managing submission timelines effectively
Write compelling funding narratives that incorporate program outcomes, supporting data, and organizational priorities
Maintain a centralized schedule for proposal due dates, reporting milestones, and renewal deadlines to ensure timely follow-through
Review awarded grants to confirm adherence to sponsor requirements, funding conditions, and applicable regulations
Produce accurate progress reports and other required updates for funders within established deadlines
Partner with finance and program teams to monitor grant spending and confirm expenses remain consistent with approved budgets
Keep detailed grant records and documentation organized to support audits, internal reviews, and ongoing reporting needs
Communicate grant status, compliance concerns, and potential funding risks to leadership and key stakeholders
Recommend and implement process improvements that strengthen grant administration, reporting accuracy, and overall efficiency

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Select Country

Grant Administrator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Grant Administrator

Grants Administrator

Grant & Operations Officer

Grant Administrator

Administrator IV Office of Sponsored Program

Administrative Coordinator

Grant Specialist

Administrative Assistant

Grant Analyst

Our AI answers in your language