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Lake Superior State University Logo Lake Superior State University · Finance

Grant Accountant

United States, Sault Ste Marie Employment contract 55000.00 - 70000.00 USD / Year · Job Posted May 27, 2026
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Job Description

The Grant Accountant is responsible for the financial management, compliance, and reporting of externally funded grants and contracts. This position ensures that all grant activity is recorded accurately in the financial system, complies with federal, state, and sponsor regulations, and aligns with institutional policies. The Grant Accountant serves as a key liaison between Finance, Principal Investigators (PIs), and external sponsors.

Job Responsibility

  • Manage and maintain the BANNER grant accounting module
  • Monitor and review grant expenditures for compliance with grant guidelines, regulations, and budgetary restrictions
  • Ensure costs are allowable, allocable, reasonable, and consistently treated under Uniform Guidance 2 CFR 200
  • Review and approve transactions for compliance with grant terms
  • Perform financial accounting, reporting, and record keeping in accordance with Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB), and the Federal Uniform Guidance
  • Perform monthly reconciliation of grant funds to the general ledger
  • Monitor and review grant receivables and follow-up if payments are not received on a timely basis
  • Reconcile payroll expenses, including effort and fringe allocations
  • Prepare and post journal entries in accordance with Generally Accepted Accounting Principles (GAAP), Government Accounting Standards Board (GASB), and the Federal Uniform Guidance
  • Support indirect cost calculations and postings
  • Prepare and submit financial reports and invoices to granting agencies, in accordance with GAAP and grant requirements
  • Follow-up as necessary to ensure accurate submission of data
  • Assist with effort reporting and certification processes
  • Support preparation of annual financial statements and audit schedules
  • Ensure compliance with sponsor guidelines and institutional policies
  • Assist with audits, including Single Audit (Uniform Guidance)
  • Create and maintain a system of documentation to support grant expenditures, reports, and other grant documents, to ensure that all records generated are retained in accordance with granting agency guidelines
  • Monitor deadlines for reporting and grant closeout
  • Prepare the application and negotiation of the Federal indirect rate as required
  • Perform financial closeout of grants, ensuring all expenditures are recorded
  • Resolve deficits or surpluses in accordance with institutional policy
  • Submit final financial reports and ensure compliance with sponsor requirements
  • Partner with Grant Managers to review, analyze, and plan activities to ensure compliance with grant restrictions and expenditure guidelines
  • Provide guidance on allowable costs and budget management
  • Train campus departments on grant financial procedures
  • Perform other Business Office accounting functions as assigned.

Requirements

  • Bachelor's degree in Accounting, Finance, or related field
  • 2-5 years of accounting experience, including both electronic data processing and spreadsheet applications
  • Knowledge of generally accepted accounting principles (GAAP)
  • Experience with ERP systems (BANNER strongly preferred)
  • Ability to work well with others and communicate effectively.

Nice to have

  • Experience in higher education or nonprofit grant accounting
  • Knowledge of the Federal Uniform Guidance, and governmental fund accounting
  • Familiarity with federal agencies
  • Experience with institutional indirect cost rate agreements.
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