CrawlJobs Logo

Graduate Student Advisor and Program Coordinator

ucsd.edu Logo

UC San Diego

Location Icon

Location:
United States , San Diego ▼

Category Icon
Category:
Education

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

26.52 - 35.73 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

The Graduate Student Services Advisor applies professional student services concepts to provide comprehensive support for the School of Biological Sciences’ graduate programs, with primary focus on MS programs. The position emphasizes academic advising, recruitment and admissions, monitoring academic progress, and supporting the overall student experience. Under the direction of the Assistant Director, Graduate Programs, the Advisor serves primarily as a coordinator for the School’s MS programs and contributes to the effective operation of graduate student services across the unit.

Job Responsibility:

  • Applies professional student services concepts to provide comprehensive support for the School of Biological Sciences’ graduate programs, with primary focus on MS programs.
  • Coordinates recruitment and admissions activities, including outreach efforts and application review processes.
  • Provides academic advising and program guidance to prospective and enrolled students.
  • Advises on enrollment and degree completion planning
  • monitoring academic progress toward degree completion.
  • Organizes and supports key program activities such as orientations, information sessions, thesis defenses, and milestone or community-building events.
  • Assists with financial aid and funding coordination by supporting the processing and tracking of fellowships and awards, providing basic financial aid information, and referring students to appropriate campus resources.
  • Collaborates closely with the Division of Graduate Education and Postdoctoral Affairs (GEPA) and other campus partners to ensure compliance with University policies and timelines.
  • Provides career and professional school advising for students in the Pathways to Health Professions program.
  • Supports students in exploring health professions, preparing competitive applications to medical and other professional schools, and navigating prerequisite coursework, experiential learning, and timelines.
  • Maintains accurate student records and related data, prepares reports related to admissions and student progress, and ensures the accuracy and currency of program materials, forms, web content, and related resources in alignment with University requirements and timelines.
  • Provides cross-functional support and coverage within the School’s Graduate Programs team and serves as a primary point of contact for students.
  • Provides guidance regarding University policies, procedures, and student conduct expectations, making referrals to campus partners as appropriate.
  • Perform other duties as assigned.

Requirements:

  • Experience with student academic advising and counseling techniques, including inclusive advising practices
  • interpretation of academic program structures and milestones (admissions, degree requirements, academic progress, and post-graduate pathways)
  • and appropriate referral to campus resources related to funding, fellowships, and student support. Ability to analyze and interpret academic records, including domestic transcripts, petitions, and degree progress documentation, to assess eligibility and status.
  • Competence in documenting workflows and advising interactions, ensuring transparency and enabling supervisory awareness of student progress and potential concerns.
  • Knowledge of University processes and procedures, including recruitment and admissions processes, application review logistics, communication with evaluators, enrollment processes, academic milestones, School and University requirements, and standard administrative workflows.
  • Understanding of University rules and regulations, including academic policies, data stewardship expectations, and compliance requirements applicable to student records, advising, and program administration.
  • Skill in coordinating recruitment and admissions processes, including application review logistics, communication with evaluators, and maintaining accurate tracking systems.
  • Ability to advise students on post-graduate academic and professional pathways, with familiarity in admissions criteria, testing timelines, and application preparation, and the ability to refer students to specialized campus resources as appropriate.
  • Knowledge of student immigration and visa processes pertaining to international students and scholars. sufficient to provide frontline guidance and make appropriate referrals.
  • Competence in providing frontline guidance on fellowship and funding processes, including basic familiarity with campus award administration and referral pathways.
  • Knowledge of University-specific computer application programs and pertinent databases. including systems used for admissions, student records, degree progress, reporting, and web content management
  • and the ability to maintain, reconcile, audit, and retrieve accurate student and program data across multiple systems.
  • Ability to multitask
  • verbal and written communication skills. including advanced composition skills
  • the ability to synthesize information from multiple sources
  • translate policies and procedures into clear guidance
  • document advising interactions and workflows
  • and communicate concisely and diplomatically with students, faculty, and staff.
  • Interpersonal skills, including diplomacy, discretion, service orientation, collaboration in a shared services environment, and the ability to represent the School professionally in recruitment, outreach, orientations, and information-sharing contexts.
  • Multicultural competencies
  • ability to work with diverse populations. including domestic, international, and first-generation graduate students, and to apply culturally responsive and inclusive student support practices.
  • Ability in problem identification and reasoning. including analysis and interpretation of academic records
  • assessment of eligibility and compliance
  • application of judgment within established policies
  • identification of complex issues
  • and recognition of when escalation to faculty leadership or supervision is appropriate.
  • Skills in service orientation, organization, active listening, and critical thinking. including managing cyclical workload peaks
  • processing high volumes of documentation with attention to detail and accuracy
  • coordinating admissions, recruitment, and event activities
  • and identifying opportunities for workflow or procedural improvement.
  • Skill in synthesizing information from multiple sources—such as academic records, policies, and student communication—to support accurate advising and timely decision-making.
  • Skill in event planning and execution, such as orientations, information sessions, workshops, thesis defenses, and student engagement activities in-person and virtually.
  • Ability to maintain and reconcile student data across multiple systems, ensuring accuracy and compliance and accurately retrieving and compiling data from various sources to support reporting, monitoring, and program decision-making.
  • Ability to understand abstract concepts and computer-based data, and to use a variety of applications and databases to organize records, maintain data integrity, and extract accurate information for routine statistical reports and tracking purposes.
  • Skill in procedural interpretation and communication, translating policies into clear, concise, and accurate guidance for faculty, staff, and students.
  • Ability to manage cyclical workload peaks, particularly during admissions, enrollment, or milestone periods, while maintaining quality and customer service.
  • Skill in developing and maintaining program materials and web content, ensuring consistency, clarity, and accessibility.
  • Ability to collaborate effectively in a shared services environment, demonstrating a positive, solutions-oriented attitude and supporting cross-coverage, workload distribution, and cooperative problem-solving.
  • Advanced language and communication skills, including composition skills and the ability to adapt writing style and write concisely and persuasively.
  • Ability to follow through on assigned responsibilities, meet established deadlines, and communicate proactively regarding workload constraints or emerging issues.
  • Ability to incorporate feedback, reflect on outcomes, and adjust practices to improve advising, program operations, or service delivery.
  • Background check required.

Additional Information:

Job Posted:
February 18, 2026

Expiration:
March 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
UC San Diego - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Graduate Student Advisor and Program Coordinator

New

Program Manager I, MOSAIC

The Program Manager for MOSAIC Student Programs leads the development, coordinat...
Location
Location
United States , Greeley
Salary
Salary:
52612.00 - 56821.00 USD / Year
aims.edu Logo
Aims Community College
Expiration Date
February 27, 2026
Flip Icon
Requirements
Requirements
  • Bachelor's Degree in Psychology, Sociology, Higher Education, or other related field
  • plus, one (1) year of related work
  • OR Associate's Degree
  • plus three (3) years of related work experience or an equivalent combination of education and/or work experience
  • This position requires the use of a company vehicle for business travel. The selected candidate must successfully pass an MVR and be insurable under Aims insurance
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
  • Experience in student services or a customer service-related environment
  • Strong interpersonal, collaboration, and communication skills necessary to interact with the general public, sensitive to the needs and concerns of diverse student populations
Job Responsibility
Job Responsibility
  • Leads the development, coordination, and evaluation of initiatives that promote the academic success, well-being, and belonging of students
  • Oversees multiple programs and partnerships focused on advocacy, community building, education, and inclusive support services
  • Collaborates with students, campus departments, and external organizations to ensure programs are responsive, affirming, and aligned with institutional equity and inclusion goals
  • Design, implement, and execute culturally responsive programming and/or events for all students
  • Develop and execute efforts to engage all historically underserved and underrepresented students
  • Engage all populations of students in opportunities that promote leadership, cross-cultural interactions, and a sense of belonging
  • Serve as department representative on various committees, divisions, and institutional initiatives as assigned
  • Research, educate, assess, and synthesize information related to belonging, community building, diversity, equity, inclusion, and justice issues to enhance best practices
  • Administer all aspects of student programming, event management, engagements, and official functions related to the objectives of the MOSAIC
  • Develop and maintain communication plans to students, faculty, advisors, and the college community related to MOSAIC programming
What we offer
What we offer
  • 100% employer provided medical & dental coverage employees (employee only option)
  • 85% employer provided medical & dental coverage for employee's spouse and/or family
  • Voluntary vision insurance
  • Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
  • 17 paid holidays and 3 personal days each year
  • Summer schedule: 4-day work week - Fridays Off
  • Employer paid long-term disability and life insurance premiums
  • Tuition waiver & reimbursement for employees
  • Tuition waiver for dependents
  • PERA employer
  • Fulltime
Read More
Arrow Right

Veterinary Physiology Faculty

The Department of Biomedical Sciences at Ross University School of Veterinary Me...
Location
Location
Saint Kitts and Nevis , Basseterre
Salary
Salary:
Not provided
adtalem.com Logo
Adtalem Global Education
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Doctor of Veterinary Medicine (DVM) or equivalent degree required
  • MSc or preferably PhD in Physiology with relevant experience and knowledge in various areas of Biomedical Sciences (neurology, endocrinology, metabolism, cardiology) are highly preferred
  • Good writing and communication skills with ability to promote a culture of collegiality, diversity, equity, and inclusiveness across campus
  • Willingness to live and work in St Kitts
Job Responsibility
Job Responsibility
  • Primary role in teaching in our DVM program involving a team approach to Veterinary Physiology
  • Full responsibility as instructor and course coordinator for Physiology I (Semester 1) and have continuity with Physiology II (Semester 2)
  • Additional opportunities may include teaching in other areas such as Clinical Reasoning, Veterinary Professionals Program, or other relevant disciplines
  • Course administration, in-classroom lectures, and evaluation of student success associated with periodic examinations and guidance as needed
  • Develop and/or contribute to a collaborative Research Program and participate in the Graduate Program
  • Major outputs will include publications, grant funding, and supervision of veterinary student research assistants and/or graduate students
  • Administrative and services duties are aligned with our annual performance goals and objectives
  • Participating as a member of various campus academic and/or operational committees, serving as advisor or mentor to one of many student clubs or organizations, or playing a role in community outreach
  • Fulltime
Read More
Arrow Right

Recruiter

Be the matchmaker behind the magic. As a Recruiter at RK, you'll connect top tal...
Location
Location
United States , Abilene
Salary
Salary:
85000.00 - 105000.00 USD / Year
rkindustries.com Logo
RK Mechanical, Inc.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bi-lingual: Spanish and English
  • College/University graduate with 3 years relevant experience or equivalent combination of skills and experience generally expected for specified technical roles
  • Requires the use of advanced techniques and knowledge within his/her function
  • Applies diversified knowledge of applicable principles and practices to a broad variety of assignments
  • Makes decisions independently regarding complexities and methods
  • Supervision and guidance related largely to overall objectives, critical issues, new concepts and policy matters
  • Liaison to groups within and outside of his/her organization with responsibility to act independently regarding matters pertaining to his/her function
Job Responsibility
Job Responsibility
  • Partner with operational managers and supervisors, human resources operations and the RK enterprise-wide Talent Acquisition team to provide full life cycle recruiting support to the business
  • Build and grow strong business relationships and in depth understanding of the business as well as achieving delivery on assigned requisitions
  • Strategically execute employment marketing for all positions and divisions, external communications and create meaningful, long term business relationships with key stakeholders in the high school, trade school, community college and University arenas, as well as selected community organizations to promote RK opportunities
  • Relationship Management: point of contact and TA subject matter expert to assigned business operations
  • Develops and maintains strong relationships with business operators, HR operations staff and educational/community partners
  • Executes customized yet coordinated TA strategy under direction of the Talent Acquisition Manager
  • Serves as subject matter expert on external and internal hiring process and system
  • Delivery Management: Responsible for filling staffing needs on assigned requisitions including requisition intake, sourcing, screening, selection and application processing through the applicant tracking system
  • Responsible for assuring all new hire paperwork is completed and all contingencies are met and the individual is scheduled for New Hire Orientation
  • Provides meaningful reporting on status of requisitions and applicant pipeline
What we offer
What we offer
  • Competitive benefits to support your growth and well-being
  • Hands-on training and development opportunities through RK University
  • Accredited apprentice program
  • Leadership and technical learning opportunities
  • Fulltime
Read More
Arrow Right

Recruiter

Be the matchmaker behind the magic. As a Recruiter at RK, you'll connect top tal...
Location
Location
United States , Henderson
Salary
Salary:
85000.00 - 110000.00 USD / Year
rkindustries.com Logo
RK Mechanical, Inc.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bi-lingual: Spanish and English
  • College/University graduate with 3 years relevant experience or equivalent combination of skills and experience generally expected for specified technical roles
  • Requires the use of advanced techniques and knowledge within his/her function
  • Applies diversified knowledge of applicable principles and practices to a broad variety of assignments
  • Makes decisions independently regarding complexities and methods
  • Supervision and guidance related largely to overall objectives, critical issues, new concepts and policy matters
  • Liaison to groups within and outside of his/her organization with responsibility to act independently regarding matters pertaining to his/her function
Job Responsibility
Job Responsibility
  • Partner with operational managers and supervisors, human resources operations and the RK enterprise-wide Talent Acquisition team to provide full life cycle recruiting support to the business
  • Build and grow strong business relationships and in depth understanding of the business as well as achieving delivery on assigned requisitions
  • Strategically execute employment marketing for all positions and divisions, external communications and create meaningful, long term business relationships with key stakeholders in the high school, trade school, community college and University arenas, as well as selected community organizations to promote RK opportunities
  • Relationship Management: point of contact and TA subject matter expert to assigned business operations
  • Develops and maintains strong relationships with business operators, HR operations staff and educational/community partners
  • Executes customized yet coordinated TA strategy under direction of the Talent Acquisition Manager
  • Serves as subject matter expert on external and internal hiring process and system
  • Delivery Management: Responsible for filling staffing needs on assigned requisitions including requisition intake, sourcing, screening, selection and application processing through the applicant tracking system
  • Responsible for assuring all new hire paperwork is completed and all contingencies are met and the individual is scheduled for New Hire Orientation
  • Provides meaningful reporting on status of requisitions and applicant pipeline
What we offer
What we offer
  • Competitive benefits to support your growth and well-being
  • Hands-on training and development opportunities that empower employees to advance their careers and grow within the company, to include leadership and technical learning opportunities, we well as our accredited apprentice program
  • Safety: Our unmatched culture of safety is our foremost core value, guiding everything we do each day: Health, Safety, & Environmental
  • Philanthropy: RK Industries not only builds our community through our projects, but also invests in it by supporting local services for over a decade through the RK Foundation
  • Fulltime
Read More
Arrow Right

Student Success Advisor

Advisor, Student Success facilitate student success by defining and implementing...
Location
Location
United States , Minneapolis
Salary
Salary:
18.70 - 33.84 USD / Hour
adtalem.com Logo
Adtalem Global Education
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree Required
  • 3 years of experience working in a service-oriented environment or university setting
  • Must have a strong commitment to education and have the counseling or coaching skills required to effectively keep online students on track
  • Strong problem solving and time management skills
  • Ability to multi-task
  • Excellent verbal and written communication skills required
  • Working knowledge of Microsoft Office Suite
  • Ability to successfully resolve student issues from request through resolution
  • Effectively work with multiple databases and student platforms
  • Skilled at connecting and building rapport with students from diverse backgrounds
Job Responsibility
Job Responsibility
  • Serve as the primary guide to ensure that students stay on track to meet their educational goals
  • Connect with new students upon acceptance of admission to ensure overall readiness and escalate outstanding matters that would affect their ability to have a smooth and successful start
  • Assist students in understanding and completing degree requirements
  • Assist students with appropriate course registration
  • Advise students on university policies and procedures, program requirements and related academic matters
  • Provide comprehensive outreach to students who are at risk of not meeting satisfactory academic progress
  • Closely monitor students to proactively identify at-risk scenarios and identify opportunities to develop, implement, measure and improve academic success strategies
  • Work closely with university staff to ensure that student inquiries are strategically coordinated and addressed in a timely manner, while supporting academic integrity and University policies
  • Cognitively guide students to develop accountability for their decisions and an understanding of how those decisions impact their success
  • Provide students with proactive guidance on acclimating to their new graduate lifestyle and building supportive personal environments and best practices to facilitate their student success
What we offer
What we offer
  • Health, dental, vision, life and disability insurance
  • 401k Retirement Program + 6% employer match
  • 15 Days of Paid Vacation Days each Calendar Year
  • 12 Paid Holidays + 2 floating holidays
  • Fulltime
Read More
Arrow Right

Student Success Advisor

Student Success Advisors facilitate student success by defining and implementing...
Location
Location
United States , Phoenix
Salary
Salary:
18.70 - 33.84 USD / Hour
adtalem.com Logo
Adtalem Global Education
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree Required
  • 3 years of experience working in a service-oriented environment or university setting
  • Must have a strong commitment to education and have the counseling or coaching skills required to effectively keep online students on track
  • Strong problem solving and time management skills
  • Ability to multi-task
  • Excellent verbal and written communication skills required
  • Working knowledge of Microsoft Office Suite
  • Ability to successfully resolve student issues from request through resolution
  • Effectively work with multiple databases and student platforms
  • Skilled at connecting and building rapport with students from diverse backgrounds
Job Responsibility
Job Responsibility
  • Serve as the primary guide to ensure that students stay on track to meet their educational goals
  • Connect with new students upon acceptance of admission to ensure overall readiness and escalate outstanding matters that would affect their ability to have a smooth and successful start
  • Assist students in understanding and completing degree requirements
  • Assist students with appropriate course registration
  • Advise students on university policies and procedures, program requirements and related academic matters
  • Provide comprehensive outreach to students who are at risk of not meeting satisfactory academic progress
  • Closely monitor students to proactively identify at-risk scenarios and identify opportunities to develop, implement, measure and improve academic success strategies
  • Work closely with university staff to ensure that student inquiries are strategically coordinated and addressed in a timely manner, while supporting academic integrity and University policies
  • Cognitively guide students to develop accountability for their decisions and an understanding of how those decisions impact their success
  • Provide students with proactive guidance on acclimating to their new graduate lifestyle and building supportive personal environments and best practices to facilitate their student success
What we offer
What we offer
  • Health, dental, vision, life and disability insurance
  • 401k Retirement Program + 6% employer match
  • 15 Days of Paid Vacation Days each Calendar Year
  • 12 Paid Holidays + 2 floating holidays
  • Fulltime
Read More
Arrow Right
New

Senior Backend Engineer

We’re hiring Senior Backend Engineers to take significant ownership in building ...
Location
Location
United States
Salary
Salary:
180000.00 - 230000.00 USD / Year
Monte Carlo Data
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years of experience delivering production-grade backend services and APIs
  • Strong mastery of Python or an equivalent backend language
  • Proven experience designing, building, and scaling distributed architectures
  • Experience operating backend systems in production with a strong sense of ownership, urgency, and customer focus
Job Responsibility
Job Responsibility
  • Build and maintain production-grade backend services and APIs that power Monte Carlo’s core platform, owning projects from inception through deployment
  • Design and architect simple, flexible solutions and evolve them into scalable, reliable, observable, and performant distributed systems
  • Develop and maintain data pipelines supporting analytics, machine learning, and customer-facing features, collaborating closely with Product, ML, and Infrastructure partners
  • Act with urgency and a strong ownership mindset, treating problems as yours to solve end-to-end in a fast-paced environment
What we offer
What we offer
  • Stock Options
  • Healthcare plans
  • 401k Retirement Plan
  • Wellness Stipend
  • Home Office Stipend
  • Cell Phone or WIFI reimbursement
  • Paid Parental Leave
  • Flexible Time Off
  • Generous Travel Policy
  • Fulltime
Read More
Arrow Right
New

Senior Systems Engineer - Infrastructure & Platform Reliability

Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serv...
Location
Location
United States , San Francisco; San Jose
Salary
Salary:
206000.00 - 310000.00 USD / Year
lambda.ai Logo
Lambda
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Have a keen interest in system design, architecting for performance, scalability, and experience with multiple cloud infrastructure platforms (AWS, GCP, Azure, etc.)
  • Think carefully about systems: edge cases, failure modes, behaviors, and specific implementations
  • Know and prefer configuration management systems and toolchains (Chef, Ansible, Terraform, GitHub Actions, etc.)
  • Have solid programming skills: Python, Go, etc.
  • Have an urge to collaborate and communicate asynchronously, combined with a desire to record and document issues and solutions
  • Have an enthusiastic, go-for-it attitude. When you see something broken, you can’t help but fix it
  • Have an urge for delivering quickly and effectively, and iterating fast
Job Responsibility
Job Responsibility
  • Design, write, and deliver software and services to improve the availability, scalability, reliability, and efficiency of Lambda’s internal IT systems and platforms
  • Solve problems relating to mission critical services and build automation to prevent problem recurrence with the goal of automating response to all non-exceptional events
  • Work with Lambda Engineering and internal teams to Influence and create new designs, architectures, standards, and methods for large-scale distributed systems
  • Engage in service capacity planning and demand forecasting, software performance analysis, and system tuning
  • Be an excellent communicator, producing documentation and related artifacts for the systems you are responsible for
What we offer
What we offer
  • Generous cash & equity compensation
  • Health, dental, and vision coverage for you and your dependents
  • Wellness and commuter stipends for select roles
  • 401k Plan with 2% company match (USA employees)
  • Flexible paid time off plan that we all actually use
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy