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TTM Healthcare Logo TTM Healthcare · Office Administration

Grade IV Assistant Staff Officer

Ireland, Dublin 19.77 - 30.37 EUR / Hour · Job Posted March 13, 2026
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Job Description

The successful candidate will provide administrative and clerical support to ensure the efficient day-to-day operation of the office. The role involves managing records, coordinating meetings, maintaining confidentiality, and supporting staff through effective organisation, communication, and data management.

Job Responsibility

  • Provide administrative and clerical support to ensure smooth office operations
  • Prepare documents, reports, and presentations using the MS Office suite (Word, Excel, PowerPoint, SharePoint, Teams, Outlook)
  • Maintain accurate data records, ensuring data integrity and organisational compliance
  • Take accurate minutes during meetings, distribute them to relevant stakeholders, and follow up on action items
  • Manage diaries, schedule meetings and appointments, and coordinate calendars for senior staff
  • Handle incoming and outgoing correspondence, including emails and phone calls, in a professional and timely manner
  • Maintain strict confidentiality and ensure compliance with GDPR when handling personal or sensitive information
  • Support the team with general administrative tasks and ensure deadlines are met

Requirements

  • Proven experience in a Clerical Officer or similar administrative role
  • Proficiency in the MS Office suite (Word, Excel, SharePoint, Teams, PowerPoint, Outlook)
  • Strong organisational skills with excellent attention to detail and data management accuracy
  • Ability to take clear and accurate meeting minutes
  • Knowledge of GDPR and experience handling confidential information
  • Strong written and verbal communication skills
  • Ability to prioritise tasks, work independently, and meet tight deadlines
  • High level of professionalism, discretion, and flexibility with working hours
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