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Based at our Paddington Head Office you’ll provide comprehensive, proactive, and confidential executive support to a senior leader (Group Head of Government Affairs) while simultaneously assisting with policy research, stakeholder engagement, and government relations tasks.
Job Responsibility:
Personal Assistant & Executive Support: Diary Management: Proactively manage complex diaries, prioritising meetings with government officials, stakeholders, and internal teams, resolving conflicts with diplomacy
Inbox & Correspondence: Monitor inboxes, fielding and drafting high-level correspondence on behalf of the senior leader
Meeting Coordination: Organize meetings (internal/external), prepare agendas, take accurate minutes, and track action items
Travel & Logistics: Coordinate national/international travel arrangements, including itineraries and accommodation, submit expense reports in a timely manner and process invoices
Briefings: Ensure the Group Head of Government Affairs is fully briefed for meetings, with relevant documents produced and shared in advance
Government Affairs & Public Affairs Support: Political Monitoring: Monitor parliamentary activity, select committees, debates, and policy consultations relevant to the organization
Stakeholder Engagement: Act as a key point of contact for MPs, councillors, civil servants, and partner organizations
Briefing Papers & Reports: Research, draft, and edit policy briefings, reports, and responses to government consultations
Event Coordination: Support the planning and execution of policy roundtables, webinars, and parliamentary receptions
Relationship Management: Maintain CRM systems to track stakeholder relationships and contacts
Requirements:
Political Awareness: A clear interest in, and understanding of, the UK political landscape (parliamentary processes, Whitehall, local government)
Communication Skills: Exceptional written and verbal communication, with the ability to draft professional, concise briefings and correspondence
Organisation: Proven ability to manage multiple competing priorities under pressure while maintaining extreme attention to detail
Discretion: Proven ability to handle confidential and sensitive information with professionalism
Experience: Previous experience as an Executive Assistant, PA, or in a fast-paced administrative role, preferably supporting senior leadership or policy functions preferred
IT Proficiency: Advanced skills in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and virtual meeting platforms (Teams/Zoom)
What we offer:
Generous Benefits Package
Annual leave of 27 days per annum
A generous bonus scheme based on achievement of personal and company objectives
A diverse range of family friendly policies
A defined contribution pension scheme: contributions upto 16%
Flexible start and finish times, with a 1.30pm finish on Fridays
Flexible benefits package
including life assurance and income protection
Paid time off for volunteering
The opportunity to join our private medical and dental insurance schemes