Governance & Executive Support Assistant Job at Ashgate Hospicecare (Old Brampton)

Governance & Executive Support Assistant

Join our team as a Governance & Executive Support Assistant and make a differenc...

Location

United Kingdom , Old Brampton

Salary:

32000.00 GBP / Year

Ashgate Hospicecare

Expiration Date

Until further notice

Requirements

Excellent IT (Information Technology) skills
Outstanding communication and organising skills
Work well as part of skilled team
Experience of supporting a Board and Senior Management
Team player who is able to support the team with a hands on, proactive approach to work
A drive to develop and improve processes
Strong affinity with our values - We are compassionate, We are a team, We are respectful, open, and inclusive

Job Responsibility

Provide efficient and effective governance and secretariat support to all aspects of the Governance Framework to support the smooth and efficient operation of the Board and other governance groups/meetings ensuring compliance with the hospice’s Memorandum and Articles of Association
Provide high quality executive support to the Board, Chief Executive and members of the Leadership Team as required
Preparation of meeting agendas, quality assurance and the distribution of papers, also ensuring the timely production of high-quality meeting minutes
Manage complex and sensitive diaries, arrange meetings, schedule away days, and co-ordinate executive correspondence

What we offer

Generous holiday entitlement, with the option to increase it through our Annual Buy and Sell Leave Scheme
A flexible working approach to help meet your needs and ours, including options like job-sharing
A Cycle to Work scheme and a Tech Benefit scheme to help spread the cost of your next bike or gadget
A confidential Employee Assistance Programme, offering free, round-the-clock support when you need it
A pension scheme with up to 7% employer contribution, helping you save for the future
A life assurance scheme, giving peace of mind for you and those important to you, up to age 65
A commitment to your personal and professional development, with training opportunities to help you grow
Free, on-site parking whenever you're working at the hospice
Discounted, onsite café at our Old Brampton site, available to all staff
A wide range of initiatives to support your wellbeing, and the time out to practice self-care

Executive Assistant to SVP Corporate Governance and Sustainability - General Counsel

Are you an exceptionally organised, proactive, and communicative individual with...

Location

Germany , Berlin

Salary:

Not provided

Zalando

Expiration Date

Until further notice

Requirements

Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organisations or similar scope positions
Fluent in German and English
Proven capability to create efficiencies for senior leadership
Excellent proactive organisational and time-management skills, with the ability to prioritise tasks and manage competing deadlines
Highly discreet and maintain confidentiality in all matters
Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
Proficient in Google Apps for Business and other modern office and project management tools

Job Responsibility

Support to SVP: Enhance the SVP's effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives
Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organise daily schedules, and provide comprehensive administrative support, ensuring efficient time management
Travel Arrangement and Trip Planning: Manage logistics for local & international travel, ensuring seamless arrangements from transportation, accommodations to detailed agendas as well as travel expense management
Serve as the primary point of contact for the SVP’s time management, handling inquiries, and directing communication to the appropriate individuals
Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met
Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow
Collaborate with other executive assistants and teams to organise events, travel arrangements, and other logistical needs
Draft internal communications, such as updates and emails, on behalf of the SVP
Event Ideation, Planning, and Organisation: Develop and execute impactful events aligned with organisational goals and stakeholder engagement
Strengthen Leadership Team Connections: Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives

What we offer

27 days of holiday a year to start for full-time employees (+1 day for every calendar year up to 30 days)
2 paid volunteering days a year
Hybrid working model with up to 60% remote per week
Work from abroad for up to 30 working days a year
Employee shares program
40% off fashion and beauty products sold and shipped by Zalando, 30% off Lounge by Zalando, discounts from external partners
Relocation assistance available (subject to prior agreement)
Family services, including counseling and support
Health and wellbeing options (including Wellhub, formerly Gympass)
Mental health support and coaching available

Fulltime

Executive Assistant and Board of Directors Support

Visionary leadership only reaches its full potential when supported by a world-c...

Location

Canada , Dollard-des-Ormeaux

Salary:

Not provided

Randstad

Expiration Date

July 08, 2026

Requirements

3 to 5 years in executive administrative support (experience with a Board of Directors or governance structures is a major asset)
Schedule Flexibility approximately 2-3 times a week in the evening for Board meetings
Exceptional ability to synthesize complex discussions into precise, professional minutes without the aid of AI
Advanced proficiency in the Microsoft 365 Suite (Teams, SharePoint, OneNote)
Advanced French (written and spoken). English proficiency is required to serve our international clientele and to collaborate with stakeholders outside of Quebec
Able to demonstrate strategic agility and diplomatic respectful push-back by providing thoughtful alternatives and balancing operational firmness with a calm, organized presence in high-stakes environments

Job Responsibility

Oversee the full lifecycle of Board and Management Committee meetings, providing expert administrative steering and authoring the high-quality minutes and decision dossiers critical to organizational governance
Serve as a confidential liaison between the General Manager and market directors, proactively managing sensitive strategic and HR files with total discretion to anticipate leadership needs
Manage the end-to-end execution of team meetings, assemblies, and PR activities, ensuring every detail aligns with the institution’s high standards of excellence and prestige
Safeguard the institution’s prestige by overseeing the secure distribution of strategic documents and ensuring rigorous compliance with all internal governance policies
Act as the primary operational point of contact to ensure seamless consistency and alignment across all internal team processes
Critically evaluate administrative workflows to identify inefficiencies and implement digital tools or process improvements that optimize collective team productivity

What we offer

Competitive Salary
Contract role with possibility of permanency
Reputable Financial institution
A stimulating and people-focused environment
Full time ( 35/ hours w week)
weekly pays
Having full autonomy and ownership over your tasks - no hand holding here

Fulltime

Executive Team Assistant / Events Executive

Join our client and make a difference! Our client is looking for a highly organi...

Location

United Kingdom , Wimbledon

Salary:

32000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Excellent written and verbal communication
Experience in high-level administration and event coordination
Ability to handle confidential information with integrity
Proficiency in modern office software and scheduling tools

Job Responsibility

Provide comprehensive administrative support to the Board of Governors and Executive Team
Organise, attend, and minute meetings
prepare agendas and track actions
Draft letters, reports, and references
manage sensitive information with discretion
Coordinate communication between governors, directors, school leaders, and external stakeholders
Support governor performance reviews and induction/training processes
Maintain accurate records of appointments, attendance, and declarations of interest
Ensure compliance with governance legislation and GDPR
Manage the organisation's policy library and collaborate with department heads

Fulltime

New

Executive Assistant

We are looking for an Executive Assistant to provide high-level operational and ...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated experience providing executive-level administrative support in a fast-paced environment that requires strong attention to detail
Strong ability to manage calendars, coordinate meetings, and handle domestic or international travel arrangements efficiently
Experience preparing expense reports and maintaining organized administrative records
Excellent written and verbal communication skills, including the ability to draft correspondence and meeting materials
Proven ability to handle confidential information with discretion and sound judgment
High level of attention to detail with strong proofreading, documentation, and follow-through skills
Proficiency in tracking multiple priorities, meeting deadlines, and supporting cross-functional collaboration
Comfortable using standard office and productivity tools to manage schedules, documents, and task tracking

Job Responsibility

Manage complex schedules for senior leaders, arranging appointments, resolving conflicts, and ensuring priorities are reflected accurately on the calendar
Organize meetings and travel plans from start to finish, including logistics, materials, itineraries, and related expense documentation
Review incoming messages and requests, determine urgency, and respond or route items appropriately while maintaining a thoughtful and accurate tone
Support department-wide initiatives by coordinating timelines, monitoring progress, and helping teams stay aligned on deliverables
Build and maintain tracking tools, status reports, and shared resources that improve visibility into tasks, deadlines, and responsibilities
Prepare, edit, file, and maintain legal, governance, human resources, and compliance records with a strong focus on accuracy and organization
Assist with board and committee administration by scheduling sessions, assembling meeting materials, and following up on next steps
Capture meeting notes, prepare agendas, and monitor action items to help ensure decisions and commitments are carried through
Serve as a central point of coordination among executives, internal teams, and external stakeholders to support clear and timely communication
Contribute to daily office operations and provide assistance on special assignments that advance departmental and organizational objectives

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level ...

Location

United States , Newport Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in an Executive Assistant, Senior Administrative, or Office Management role
Background supporting leaders in environments such as a family office, private equity firm, law practice, or financial services organization is preferred
Strong working knowledge of Outlook and Microsoft 365, with the ability to adapt quickly to new platforms and technology
Demonstrated ability to coordinate complex travel arrangements and executive meetings with a high degree of accuracy
Excellent written and verbal communication skills with a detail-oriented and discreet approach
Experience related to business entity compliance, regulatory filings, or interaction with government agencies is highly desirable
Interest in applying AI tools to improve daily productivity and administrative effectiveness
Notary Public certification, or willingness to obtain certification, is preferred.

Job Responsibility

Organize and manage executive calendars
Prepare, review, and distribute clear communications on behalf of leadership
Arrange comprehensive domestic and international travel plans
Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current
Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters
Maintain accurate and well-structured records for entity documents, administrative files, and other important business information
Oversee incoming mail, package handling, and check deposit coordination
Manage office supplies, vendor partnerships, and facility-related needs
Assist with light human resources and onboarding activities

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

New

Executive Assistant

We are looking for an experienced Executive Assistant to support senior leadersh...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience providing executive-level administrative support in a detail-focused office environment
Strong calendar management skills with the ability to coordinate multiple priorities and time-sensitive commitments
Experience booking and managing travel arrangements, including itinerary coordination and scheduling changes when needed
Advanced proficiency in Microsoft Office
Excellent written and verbal communication skills, with the ability to prepare clear and effective meeting materials and correspondence
Demonstrated ability to support executive meetings and board-related activities with a high level of accuracy and professionalism
Strong organizational skills, attention to detail, and discretion when handling confidential information.

Job Responsibility

Manage complex scheduling and provide day-to-day administrative support that enables senior leaders to operate efficiently and stay focused on organizational priorities
Prepare high-quality reports, presentations, correspondence, and other business documents for leadership initiatives and special projects
Coordinate meeting and event logistics by organizing calendars, confirming attendees, assembling materials, developing agendas, and documenting follow-up notes and minutes
Support Board of Directors activities by planning board meetings, distributing relevant materials, maintaining accurate records, and ensuring processes align with board governance requirements and bylaws
Serve as a dependable point of contact between leadership, board members, and internal or external stakeholders to help communication flow smoothly
Monitor upcoming deadlines, commitments, and priorities for executives, anticipating needs and helping leaders prepare for conferences, meetings, and other engagements
Partner with colleagues to organize Executive Management Team meetings and ensure schedules, materials, and logistics are handled effectively
Arrange travel itineraries, bookings, and related logistics for executives while helping ensure plans run smoothly and efficiently.

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan
free online training

Fulltime

New

Executive Assistant & Operations Partner to Business Group President

The Executive Assistant & Operations Partner serves as a trusted advisor and str...

Location

United States , Chantilly

Salary:

90000.00 - 115000.00 USD / Year

Amentum

Expiration Date

Until further notice

Requirements

Associate's degree or 10+ years of relevant experience
5+ years supporting senior executives in a federal contracting or government services environment
Demonstrated ability to operate at both strategic and tactical levels
Advanced proficiency in Microsoft Office Suite and collaboration tools (Outlook, Concur, Teams, SharePoint)
Exceptional communication, organizational, and stakeholder management skills
Proven ability to manage competing priorities and drive execution under tight timelines
High level of discretion, sound judgment, and professionalism
Ability to obtain security clearance with Poly.

Job Responsibility

Strategic Partnership & Leadership Enablement
Operational Excellence & Action Tracking
Executive Readiness & Communications
Employee Engagement & Organizational Effectiveness
Site Visits & Leadership Engagement
Calendar, Communications & Stakeholder Management
Travel & Logistics Leadership
Continuous Improvement & Problem Solving.

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance.

Fulltime

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Governance & Executive Support Assistant

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Governance & Executive Support Assistant

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