Governance and Executive Assistant Job at Aquatics GB (Loughborough)

Executive Assistant and Company Secretary

We're seeking a highly skilled and forward-thinking professional to play a criti...

Location

United Kingdom

Salary:

Not provided

Purcell

Expiration Date

Until further notice

Requirements

Minimum of 7-10 years of experience as an Executive Assistant
Minimum 5 years’ experience in a company secretarial role
Strong organisational skills with the ability to manage and prioritise multiple tasks
An effective communicator with excellent interpersonal skills and experience of board level interaction and minute taking
Ability to influence at all levels
Ability to work under pressure and to deadlines
Attention to detail with excellent verbal and written communication skills
High degree of discretion and professionalism
Excellent computer literacy including MS Word, Excel, Outlook, PowerPoint & Teams
A professional qualification from The Chartered Governance Institute UK & Ireland (ICSA) or equivalent

Job Responsibility

Executive Assistant to the Chairman & CEO: Manage highly active calendars of appointments, ensuring the Chairman’s / CEO’s schedule is organised and prioritised effectively
Arrange complex travel plans – booking travel, accommodation, itineraries, and agendas
collate document packs for meetings
Draft, review, and manage correspondence (including Outlook inbox), reports, and presentations on behalf of the Chairman & CEO. Making sure response deadlines are met
Serve as a liaison between the Chairman, CEO and internal/external stakeholders (including clients), maintaining professionalism and confidentiality
Lead and manage special projects as assigned by the Chairman & CEO, ensuring timely completion and alignment with organisational goals
Conduct research and provide insights to support strategic decision-making
Follow Purcell document management policy for filing and retrieval of documents and records
Supporting Our Governance: Meeting preparation and arrangements
Organise Board meetings and other Board related forums to support ongoing strategic development

What we offer

Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
Annual leave increasing with long service
Life assurance
Study sponsorship with paid study leave
Sabbaticals
Employee assistance programme
Season ticket loans
Cycle to work scheme
Virtual GP service
Subscription fees

Executive Assistant

We are seeking a highly organized, discreet, and professional Executive Assistan...

Location

Fiji , Denarau Island, Nadi

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Proven experience as an Executive Assistant or in a similar high-level administrative role
Demonstrated ability to handle confidential information with integrity and discretion
Exceptional interpersonal and communication skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite and digital collaboration tools
Hospitality industry experience is a plus

Job Responsibility

Manage complex calendars, coordinate meetings, travel itineraries, and appointments across multiple time zones with precision and foresight
Act as a key liaison between the Area GM/VP and a wide range of stakeholders, including internal Marriott teams, government and regulatory bodies, community leaders and organizations, VIP guests and high-profile clients
Draft, review, and manage sensitive correspondence, reports, and presentations with confidentiality and professionalism
Support day-to-day operations, prepare briefing materials, manage expense reports, and ensure seamless office administration

What we offer

Empowering environment to grow, innovate, and make a difference
Welcoming global work culture
Equal opportunity employment

Fulltime

Executive Assistant

Step into a role where precision meets impact. Are you ready to elevate your car...

Location

Netherlands , Amsterdam

Salary:

Not provided

Optiver

Expiration Date

Until further notice

Requirements

Demonstrated experience as an EA supporting senior executives
Proven success working in complex, fast-paced organisations
Outstanding communication skills in English, both written and verbal
Advanced proficiency with Microsoft Office
Excellent organisational awareness and exceptional attention to detail
A proactive, adaptable mindset and ability to handle sensitive information with discretion
A service-oriented, results-driven approach, always striving for excellence

Job Responsibility

Manage complex calendars and inboxes for the CFO and CRO, and assist the Corporate Secretary when needed
Plan and coordinate international travel, meetings, and itineraries, always with precision and foresight
Handle expense processing and administrative support for your senior executives
Assist the Corporate Secretary with administrative and governance-related tasks
Collaborate with the Executive office on the scheduling and coordination of Board and Committee meetings
Oversee meeting logistics from travel to event coordination and hospitality
Collaborate on preparing, proofreading and finalising meeting materials: agendas, board packs, minutes, and decision logs
Maintain accurate bios and documentation for all Board members
Ensure information flow, timelines, and deliverables are always on point

What we offer

A performance-based bonus structure
The opportunity to work alongside best-in-class professionals from over 50 different countries
25 paid vacation days in your first year, increasing to 30 from your second year onwards
Training opportunities, discounts on health insurance, and fully paid first-class commuting expenses
Extensive office perks, including breakfast, lunch and dinner, world-class barista coffee, in-house physio and chair massages, organized sports and leisure activities, and Friday afternoon drinks
Training and continuous learning opportunities, including access to conferences and tech events

Fulltime

Executive Assistant

Step into a key support role where your organizational talents will directly con...

Location

Canada , Chase

Salary:

25.00 - 30.00 CAD / Hour

Excel Personnel Inc.

Expiration Date

Until further notice

Requirements

Be able to do the job as described
Have prior experience supporting executive leadership in a political or Indigenous setting
Know how to record & transcribe formal meeting minutes with precision and confidentiality
Understand Indigenous governance structures or have a strong interest in learning
Possess a valid driver's license and reliable transportation for on-site work in Chase, BC

Job Responsibility

Managing calendars, meetings, and correspondence for Chief & Council and the Executive Director
Preparing agendas, recording & transcribing meeting minutes, and tracking decisions
Coordinating travel, filing systems, and official communication
Acting as the liaison between departments, leadership, and community stakeholders
Supporting records management and special projects

What we offer

kilometer reimbursement
Business casual dress in a professional, supportive office environment
Temporary 3-month contract with potential for extension or permanent employment
Enjoy a consistent daytime schedule: Monday to Friday, 8:00 AM to 3:00 PM
Be part of a progressive Indigenous government deeply rooted in community and cultural revitalization

Fulltime

Executive Assistant

Are you a proactive, detail-oriented professional with a passion for technology ...

Location

United Kingdom , City Of London

Salary:

50000.00 - 65000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Professional Services Background: Experience in consulting, investment banking, private equity, or a similar high-performance setting
Exceptional Communication Skills: Ability to engage with senior stakeholders and draught high-quality content
Strong organisational Abilities: Proven track record in managing complex schedules and projects
Business Acumen: Understanding of corporate strategy, business development, and stakeholder management
Discretion & Professionalism: Handle confidential matters with integrity
Proactive & Detail-Oriented: A self-starter who anticipates needs and ensures seamless task execution

Job Responsibility

Managing Institutional Relationships: Strengthen ties with corporate clients, government entities, and industry stakeholders
Ensure regular engagement and follow-up to drive long-term collaboration
Prepare briefing materials and reports for key external meetings
Supporting Corporate Development & New Business: Identify and evaluate new business opportunities and partnerships
Conduct market research and prepare business cases for growth initiatives
Assist the CEO in commercial discussions and negotiations
Managing Stakeholder Relationships: Act as the primary point of contact for the Board, investors, and key stakeholders
Coordinate Board materials, investor updates, and executive reports
Ensure smooth communication between the CEO and stakeholders, aligning on strategic priorities
Managing the CEO's Public Profile: Oversee the CEO's external engagements, including media appearances and industry events

What we offer

Work closely with the CEO in a high-impact, strategic role
Be part of a fast-growing company shaping the future of AI and technology talent
Gain exposure to senior leaders, investors, and corporate clients
Enjoy a dynamic and entrepreneurial work environment

Fulltime

Executive Assistant

Our public sector client is seeking a dedicated Executive Support Officer for a ...

Location

United Kingdom , Hull

Salary:

18.00 - 20.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an PA/EA, having supported to Executive level
Excellent diary management skills and the ability to maintain confidentiality at all times
Exceptional organisational skills and the ability to work independently
A flexible attitude that allows for quick changes in focus
Strong interpersonal and communication skills, with an eye for detail
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Experience in producing accurate, timely meeting minutes
Previous experience within the public sector would be highly desirable but not essential

Job Responsibility

Diary Management: Organise busy and complex schedules, prioritise workloads, and coordinate paperwork to keep the Chief Executive on track
Meeting Support: Act as Meeting Secretary by preparing documents, taking minutes, and following up on action items to ensure effective meetings
Information Management: Draft, proofread and coordinate correspondence, report and presentations. Also condense and filter communications, saving valuable time for the Directors
Manage Deadlines: Supporting the Chief Executive with organisation and prioritisation to meet critical deadlines
Stakeholder Interaction: Liaise with senior stakeholders including government departments, local authorities and business leaders
Event Coordination: Plan and coordinate both internal and external events, making them memorable and efficient
Travel Arrangements: Book travel, hotels, and conferences

What we offer

Opportunity to apply for permanent role
Supportive environment
Career development

Fulltime

Executive Assistant & Business Manager

Are you a proactive, detail-oriented professional with a passion for technology ...

Location

United Kingdom , City Of London

Salary:

45000.00 - 50000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Professional Services Background: Experience in consulting, investment banking, private equity, or a similar high-performance setting
Exceptional Communication Skills: Ability to engage with senior stakeholders and draught high-quality content
Strong organisational Abilities: Proven track record in managing complex schedules and projects
Business Acumen: Understanding of corporate strategy, business development, and stakeholder management
Discretion & Professionalism: Handle confidential matters with integrity
Proactive & Detail-Oriented: A self-starter who anticipates needs and ensures seamless task execution

Job Responsibility

Managing Institutional Relationships: Strengthen ties with corporate clients, government entities, and industry stakeholders
Ensure regular engagement and follow-up to drive long-term collaboration
Prepare briefing materials and reports for key external meetings
Supporting Corporate Development & New Business: Identify and evaluate new business opportunities and partnerships
Conduct market research and prepare business cases for growth initiatives
Assist the CEO in commercial discussions and negotiations
Managing Stakeholder Relationships: Act as the primary point of contact for the Board, investors, and key stakeholders
Coordinate Board materials, investor updates, and executive reports
Ensure smooth communication between the CEO and stakeholders, aligning on strategic priorities
Managing the CEO's Public Profile: Oversee the CEO's external engagements, including media appearances and industry events

What we offer

Work closely with the CEO in a high-impact, strategic role
Be part of a fast-growing company shaping the future of AI and technology talent
Gain exposure to senior leaders, investors, and corporate clients
Enjoy a dynamic and entrepreneurial work environment

Fulltime

Executive Assistant & Office Manager

We are a forward-thinking technology organisation that connects brands with new ...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Solid experience supporting senior leaders in a fast-paced setting
self-starter who takes initiative and thrives without micromanagement
ability to switch between tasks seamlessly
super organized and detail-focused
clear communicator who handles sensitive information with care
tech-savvy and quick to learn new tools, familiar with Outlook, Teams, and HR platforms

Job Responsibility

Manage a fast-paced calendar and schedule internal/external meetings
coordinate agendas, book travel, and ensure timely follow-ups
act as a reliable point of contact and trusted gatekeeper
assist with board pack preparation and meeting logistics
support financial administration and governance activities
oversee daily operations of the London office
manage relationships with building management and coordinate meeting room bookings
foster a welcoming and organized hybrid working environment
coordinate employee lifecycle tasks including onboarding and offboarding
maintain accurate employee records and address routine HR matters

What we offer

Competitive salary and great company benefits
hybrid working model: 2-3 days in the office
opportunities for personal and professional growth
diverse and supportive team culture

Fulltime

Governance and Executive Assistant

Aquatics GB

Location:
United Kingdom , Loughborough

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 10, 2026

Expiration:
January 28, 2026

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