Global Real Estate & Workplace Lead Job at Whatnot (New York, NY)

Director, Workplace

The Director, Workplace will play a critical role in shaping the employee experi...

Location

United States , San Francisco

Salary:

221000.00 - 260000.00 USD / Year

Checkr

Expiration Date

Until further notice

Requirements

10+ years experience in workplace operations, including 6 years in a direct people management role
exceptional ability to collaborate effectively with senior executives, thriving in a rapid-paced and high-growth setting
attention to detail, proficient in managing multiple tasks, time management
initiative in identifying improvement opportunities for processes and policies relating to the future of work
demonstrated data-driven approach with an analytical mindset in problem-solving
extensive experience in managing and strategizing for a sizable real estate portfolio
strong expertise in fostering culture and understands the elements that boost engagement in a hybrid workplace
experience leveraging AI and digital workplace technologies to optimize operations and employee experience
event management experience required
IFMA CFM credential preferred, but not required

Job Responsibility

Design and build a world-class workplace employee experience for Checkr employees
take charge of Checkr’s real estate strategy, handling both the portfolio's expansion and its maintenance
lead the design and implementation of Checkr’s hybrid work model, ensuring a balance between remote and office-based work settings
drive productivity, engagement, connection, and innovation within our team, leveraging both physical and digital space
design and execute internal Checkr events, acting as a link to external events when necessary
implement and leverage AI-driven tools to optimize operations, space utilization, and measure efficiency
deliver exceptional workplace services that reconcile cost, business needs, and employee expectations to build a dynamic and adaptable workplace
utilize relevant metrics to measure the Workplace team's success, including financial analysis, business planning related to Checkr’s real estate portfolio, and key performance indicators
stay ahead of future work trends and adapt Checkr’s model based on expert insights and data, both internal and external
oversee daily facilities operations, such as janitorial duties, HVAC maintenance, food service, and general maintenance across all Checkr locations

What we offer

A fast-paced and collaborative environment
learning and development allowance
competitive compensation and opportunity for advancement
100% medical, dental, and vision coverage
up to $25K reimbursement for fertility, adoption, and parental planning services
flexible PTO policy
monthly wellness stipend, home office stipend
in-office perks such as lunch four times a week, a commuter stipend, and an abundance of snacks and beverages

Fulltime

Workplace Project and Program Manager

We’re looking for a highly organized, strategic, and hands-on Workplace Projects...

Location

United States , San Francisco; New York

Salary:

140000.00 - 160000.00 USD / Year

Adyen

Expiration Date

Until further notice

Requirements

A Meticulous Project Manager: self-directed, detail-oriented expert with a proven ability to prioritize, execute, and deliver multiple complex projects (both capital and operational) across a global portfolio
An Operational Scaler: clear track record of identifying inefficiencies and leading the implementation of tools, systems and processes that allow teams to manage a higher volume of work effectively
A Strong Communicator and Influencer: comfortable presenting to leadership and can build trust and influence stakeholders at all levels, navigating complex business requirements
Hands-On & Proactive: not afraid to dive into the details, thinks critically to solve problems in the moment and drive solutions in partnership with involved parties
Experienced in Workplace and Construction: minimum of four years of experience in the construction, real estate, or workplace management fields, giving a working knowledge of industry practices and technical specifications

Job Responsibility

Lead Office Build/Refresh Projects: Manage the full lifecycle of new office builds and office refreshes. This includes developing budgets, tracking schedules, and ensuring projects are delivered on time and within scope
Drive Workplace Program Strategy: Act as a program manager for internal operational initiatives aimed at improving team efficiency and scale. This includes rolling out new knowledge management systems, implementing a ticketing system, and refining project delivery frameworks
Support Strategic Space and Occupancy Planning: Collaborate with internal teams to analyze current and future space requirements. Perform scenario analysis to ensure we are maximizing efficient and effective space utilization across our global portfolio
Contribute to Real Estate Strategy: Support the team's real estate initiatives, including the negotiation and management of Serviced Office Agreements and ensuring the overall real estate strategy is upheld across the portfolio
Facilitate Cross-Functional Alignment: Work closely with stakeholders across the company (e.g., Finance, IT, People Operations) to foster collaborative relationships and ensure project efforts are coordinated and align with broader company objectives

Fulltime

New

Director, Global Real Estate & Workplace Experience

AlphaSense is a high-growth global technology company redefining how organizatio...

Location

United States , Chicago; New York

Salary:

160000.00 - 220000.00 USD / Year

AlphaSense

Expiration Date

Until further notice

Requirements

10+ Years of Leadership Experience: With a proven track record of leading corporate real estate, site selection, and facilities functions in high-growth, complex environments.
Global Multi-Site Expertise: Deep experience in commercial lease negotiation and contract management across international geographies including North America, EMEA, APAC, with the ability to navigate local labor laws and vendor landscapes, while adapting experience standards to local cultural expectations.
Exceptional Collaborative Influence: A demonstrated ability to build trust and drive results with cross-functional stakeholders in Finance, Legal, and IT.
Performance-First Mindset: A track record of building or modernizing workplace programs that drive measurable business impact and support high-performance outcomes.
Strong Analytical and Operational Capabilities: Experience in real estate forecasting, facilities budgeting, decision-support modeling, workplace data, and employee experience feedback to drive continuous improvement to the lived experience of our employees.
A Builder’s Mindset: Strategic, creative, and comfortable operating in both high-altitude strategy (portfolio planning) and hands-on execution (office build-outs).
Exceptional Communication Skills: The ability to simplify complex operational topics for senior audiences and act as a trusted cultural ambassador for the organization.

Job Responsibility

Global Real Estate & Portfolio Strategy: You will direct a complex global property portfolio, leading site selection, lease negotiations, and renewals across North America, EMEA, and APAC. You will manage broker and landlord relationships to ensure our physical footprint aligns with our growth trajectory and financial targets.
High-Performance Environments: You will design and curate physical and remote environments tailored to the specific functional needs of local teams. You will ensure our hubs are optimized for collaboration, innovation, and the rapid execution required of a high-growth SaaS organization.
Capital Projects & Design: You will lead office build-outs and expansion projects, managing external architects, general contractors, and project budgets to deliver premium environments on time and under budget.
Fluid Working & Experience Programming: You will own our Fluid Working approach, ensuring our physical spaces facilitate high-value connection and mentorship. You will ensure our global hubs serve as the premium ‘center of gravity’ for our culture, providing a seamless and productive transition for employees between remote work and in-person collaboration.
Cross-Functional Partnership & Execution: You will build deep, collaborative partnerships with Finance, Corporate IT, Security, Legal, and Business Stakeholders to get results. You will navigate complex interdependencies—from real estate deal execution to physical security protocols—to ensure our workplace operations are seamless and resilient.
Cultural Experience & Global Programming: While respecting local cultural nuances, you will design a unified, strategic narrative for employee experience and community at AlphaSense, leading related global programming and company rituals—such as Women’s History Month and company holiday events—to drive deep connectedness, belonging, and shared identity.
Governance & Financial Discipline: You will bring high-stakes analytical rigor and operational excellence to the management of the global workplace & experience budget. You will partner closely with Finance on real estate forecasting, capital expenditure (CapEx) planning, long-term leases, and employee experience commitments, ensuring our systems and processes strategically allocate resources to high-impact employee touchpoints.
Safety, Security & Compliance: In partnership with Legal and Corporate Security, you will establish and maintain rigorous global standards for workplace safety and physical security and asset protection by modernizing facility management SOPs.

What we offer

You may also be offered a performance-based bonus, equity, and a generous benefits program.

Real Estates Liaison Lead

The Real Estate Liaison Lead will be responsible for managing global seat invent...

Location

Hungary , Budapest

Salary:

14768850.00 - 24762350.00 Ft / Month

Citi

Expiration Date

Until further notice

Requirements

6-8 years of proven experience in an analytical role
Strong analytical skills with the ability to interpret complex data and generate actionable insights
Flexibility and a proactive approach to collaborating across diverse regions, readily adapting to North American time zones for seamless meeting participation
Experience with real estate inventory systems (e.g., Archibus/Web Central) is highly desirable
Excellent project management and organizational skills
Ability to communicate effectively with internal businesses and stakeholders at all levels
Excellent written and verbal English knowledge is a must
Proficiency in creating reports and presentations to convey strategic information
Familiarity with technologies promoting flexible work environments (e.g., VDI cloud computing) is a plus

Job Responsibility

Manage the Real Estate interface, overseeing global seat inventories and space utilization information to support internal businesses
Extract and report data from real estate inventory systems (e.g., Archibus/Web Central)
Maintain and update seating, floor plan, and cost center data within Archibus, including GOCs (Global Occupancy Codes) and seat registrations
Process space request forms, Corporate Move Program (CMP) requests for moves, Citi Immigration, and RLP (Real Estate Lifecycle Planning) approvals
Drive transformational changes related to space use, seat sharing, utilization, and optimization
Develop and deliver reporting and presentations to demonstrate opportunities for reducing operating costs and enhancing real estate efficiency through precise space allocations and waste reduction
Champion the Citi Works seat sharing model, driving over-subscription targets and promoting enabling technologies
Partner with Real Estate to optimize the existing footprint to solve seat demands internally before requesting additional space
Collaborate with Citi Realty Services on strategic planning for future real estate growth and space releases to achieve cost savings
Conduct comprehensive data analysis for all real estate projects, including headcounts, real estate inventories, seat utilization, and work patterns

What we offer

Cafeteria Program
Home Office Allowance (for colleagues working in hybrid work models)
Paid Parental Leave Program (maternity and paternity leave)
Private Medical Care Program and onsite medical rooms at our offices
Pension Plan Contribution to voluntary pension fund
Group Life Insurance
Employee Assistance Program
Access to a wide variety of learning and development programs, online course libraries and upskilling platforms, such as Udemy and Degreed
Flexible work arrangements to support you in managing work - life balance
Career progression opportunities across geographies and business lines

Fulltime

New

Program Manager, Real Estate & Facilities

Figma is growing our team of passionate creatives and builders on a mission to m...

Location

United States , San Francisco

Salary:

149000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

7+ years of experience in active real estate or facilities management, with direct ownership of leases, negotiations, and buildout projects across domestic and international markets
Strong fluency in real estate financials, with the ability to model, explain, and evaluate costs, tradeoffs, and risks
High ownership mindset and attention to detail — you take things end-to-end and ensure they get finished
Comfort operating in ambiguity, bringing structure, systems, and scalable processes to fast-moving environments while supporting a great employee experience
Clear, thoughtful communicator and cross-functional partner, able to influence stakeholders and senior leaders without formal authority

Job Responsibility

Own and lead the global real estate portfolio end to end — from strategy and site selection to lease negotiations, renewals, expansions, and exits — ensuring alignment with business needs and growth plans
Lead all major facility projects and office buildouts, managing scope, budgets, timelines, vendors, and day-to-day execution from concept through move-in
Design scalable systems, processes, and documentation for how we evaluate space, manage leases, run projects, and operate offices across regions
Manage the operational details of real estate and facilities work — contracts, approvals, documentation, timelines, risks, and communications — ensuring nothing slips through the cracks
Partner cross-functionally with Finance, Legal, Workplace, Security, People, and business leaders to align real estate decisions with broader company priorities
Build and maintain real estate financial models and scenarios (e.g., total cost of occupancy, capex/opex tradeoffs) to support clear, data-informed decision-making
Communicate clearly and confidently with senior leaders and the C-suite, translating complex real estate considerations into actionable recommendations
Continuously evolve how we approach real estate and facilities to support a fast-growing, global company — balancing speed, quality, cost, and employee experience

What we offer

health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement
equity to employees
sales incentive pay for most sales roles and an annual bonus plan for eligible non-sales roles

Fulltime

Global Head of Workplace Strategy and Data

The Workplace Insights and Strategy Leader will be responsible for leveraging in...

Location

United States , Menlo Park

Salary:

173000.00 - 242000.00 USD / Year

New

Senior Workplace Manager

We are seeking a Senior Workplace Manager to oversee daily operations, facilitie...

Location

United States , Novato

Salary:

137300.00 - 203180.00 USD / Year

Take-Two Interactive Software, Inc.

Expiration Date

Until further notice

Requirements

6–8 years of direct experience in workplace/facilities management
2+ years of team leadership
Proven record of managing cross-functional teams in complex, fast-paced environments
Strong track record in tactical decision-making, operations oversight, and process improvement
Prior experience in creative, technical, or high-growth work environments strongly preferred
Bachelor’s degree (or equivalent) in Facilities, Hospitality, Real Estate, or a related field
Advanced knowledge of workplace management practices, vendor contracts, and H&S compliance
Exceptional people leadership and interpersonal skills
High degree of autonomy with strong judgment in operational, people, and project decisions
Strong problem-solving abilities and analytical thinking

Job Responsibility

Manage daily operations, facilities, and workplace experience across our Northern California/Pacific Northwest locations
Lead a small, high-performing team with a focus on continuous improvement, cross-functional collaboration, and service excellence
Act as a tactical leader overseeing a complex operational area with measurable impact on team performance and studio effectiveness
Lead and mentor a multidisciplinary team, setting clear goals and expectations while creating a culture of excellence, inclusion, and accountability
Provide coaching and performance feedback, manage career development, and identify training opportunities
Recommend and implement strategies for employee progression and workforce planning
Act as both advisor and mentor, fostering growth through formal training and on-the-job learning
Participate in moderate to significant people decisions, such as hiring, performance improvement, and development planning
Build strong, trusted relationships with studio leadership, global workplace partners, and other internal teams
Influence stakeholders to align on goals, standards, and execution of workplace strategies

What we offer

Medical (HSA & FSA)
dental
vision
401(k) with company match
employee stock purchase plan
commuter benefits
in-house wellness program
broad learning & development opportunities
a charitable giving platform with company match
Fitness allowance

Fulltime

New

Global Workplace Operations Manager

We're scaling rapidly across multiple global offices and continuing to open new ...

Location

United States , New York

Salary:

165000.00 - 200000.00 USD / Year

Harvey

Expiration Date

Until further notice

Requirements

5+ years in workplace operations, office management, or related program management roles
Proven experience effectively managing distributed teams with high standards for execution
Systems-oriented: comfortable with spreadsheets, process automation, workflow tools, and evaluating/implementing new systems
Strong cross-functional partnership skills
Extreme attention to detail
Autonomous, decisive, and comfortable with ambiguity—you prioritize impact and move quickly
Experience managing vendor relationships and holding vendors accountable to standards
Quick problem-solver who stays calm under pressure when urgent issues arise
Able to travel to offices globally (~2 weeks per quarter)

Job Responsibility

Build the Program: Design and document global workplace operations playbooks and standards that can be utilized across new and existing offices
Implement systems and tools (ticketing, vendor management, space planning, etc.) that enable seamless, scalable operations
Own and optimize the workplace operations budget
create spend models that make sense across different office sizes and regions
Ensure health, safety, and compliance standards are met across all offices and adapt to local regulations in each country
Lead the Team: Manage office coordinators and office managers
Set clear expectations and coach your team to consistently deliver excellence in the details
Hire and onboard additional team members as we expand globally
Drive Flawless Execution: Own employee onboarding logistics, candidate experience, visitor management, seating assignments, office moves, and everything in between
Manage vendor relationships (cleaners, plants, snacks, IT support, facilities, etc.) to ensure offices are pristine and well-maintained

What we offer

Offers Equity
Offers Bonus
Comprehensive health, dental and vision coverage
retirement benefits (401k match up to 4%)
flexible PTO

Fulltime

Global Real Estate & Workplace Lead

Whatnot

Location:
United States , New York, NY ▼
Los Angeles, CA
San Francisco, CA
Seattle, WA

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 18, 2026

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Job Posted:February 18, 2026

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