Global Mobility and Operations Specialist Job at Glean (Mountain View)

Hr Operations Global Mobility Specialist

Are you an expert in navigating the complexities of international career moves? ...

Location

Poland , Poznań

Salary:

Not provided

Randstad

Expiration Date

July 31, 2026

Requirements

fluency in English (written and verbal) is essential
proven experience in HR operations, specifically within Global Mobility, international assignments, or migration services (knowledge of the regulations applicable on the Swedish market will be a great advantage)
experience working with SAP (SuccessFactors) or similar HCM systems, and proficiency in the MS Office suite
a proactive mindset: you are organized, detail-oriented, and possess a "can-do" attitude that thrives in a changing, international environment
the ability to prioritize tasks and maintain full confidentiality while working as part of a cross-border team

Job Responsibility

own the relocation journey: manage the end-to-end lifecycle of long-, mid-, and short-term international assignments, ensuring every move to and from Sweden is smooth and compliant
empower global talent: act as the lead coordinator for the Global Graduate Program, handling the rotation of future leaders between international markets and Sweden
be the expert advisor: support Hiring Managers and HR Partners as a subject matter expert on Swedish labor law, migration processes, and the practicalities of local employment
navigate migration & compliance: partner with external vendors to secure work permits and coordinate with Payroll and Finance to manage complex tax and social security landscapes
drive excellence: serve as the Single Point of Contact for Group Global Mobility experts and external relocation partners, while continuously identifying ways to "level up" internal HR processes
master the systems: ensure data integrity within global HCM systems (SuccessFactors) and manage the financial flow through SAP (invoicing)

What we offer

employment contract
hybrid work model (2-3 days from the office per week) and flexible start times (7:00 - 9.00 AM)
financial perks: lunch card, holiday subsidy, annual bonus
wellness & growth: private medical care (Medicover), Multisport card, group insurance, and co-financing for language courses or professional certifications

Fulltime

Immigration and Global Mobility Specialist

Our client, a global investment firm based in New York City, is seeking an Immig...

Location

United States , New York

Salary:

150000.00 - 200000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree, required
10+ years of experience in immigration and global mobility, with significant experience managing immigration programs, required
Deep knowledge of U.S. and international immigration processes, regulations, and compliance requirements
Experience advising recruiters, hiring managers, and employees on immigration options, timelines, and work authorization processes
Strong organizational, analytical, and project management skills with the ability to manage multiple priorities
Excellent interpersonal and communication skills with the ability to collaborate with internal stakeholders and external partners
Experience improving processes and leveraging technology to streamline immigration and mobility operations

Job Responsibility

Oversee the firm’s immigration strategy and day-to-day operations
Support key global mobility initiatives, including international relocations and short-term assignments
Partner closely with recruiters, hiring managers, and external counsel to manage work authorization processes
Ensure compliance with immigration regulations
Deliver a seamless experience for international employees throughout the immigration and mobility lifecycle

Fulltime

Immigration and Mobility Specialist

Our client, a global investment firm based in New York City, is seeking an Immig...

Location

United States , New York

Salary:

150000.00 - 200000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree, required
10+ years of experience in immigration and global mobility, with significant experience managing immigration programs, required
Deep knowledge of U.S. and international immigration processes, regulations, and compliance requirements
Experience advising recruiters, hiring managers, and employees on immigration options, timelines, and work authorization processes
Strong organizational, analytical, and project management skills with the ability to manage multiple priorities
Excellent interpersonal and communication skills with the ability to collaborate with internal stakeholders and external partners
Experience improving processes and leveraging technology to streamline immigration and mobility operations

Job Responsibility

Oversee the firm’s immigration strategy and day-to-day operations
Support key global mobility initiatives, including international relocations and short-term assignments
Partner closely with recruiters, hiring managers, and external counsel to manage work authorization processes
Ensure compliance with immigration regulations
Deliver a seamless experience for international employees throughout the immigration and mobility lifecycle

Fulltime

Global Mobility Tax Specialist

The Global Mobility Tax Specialist is responsible for managing corporate global ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong understanding of U.S. and international individual mobility tax laws and concepts
Experience in global mobility, tax, compensation, payroll, or related fields
Excellent communication and stakeholder management skills
Ability to foster collaboration and drive process improvements
High attention to detail and strong analytical/problem-solving skills
Experience with tax compliance technology platforms and process automation preferred

Job Responsibility

Act as the primary contact for the mobility team, HR business partners, cross-functional groups, and international assignees on cost estimates, assignment planning, tax questions, and business inquiries
Oversee mobility tax programs, escalating and resolving policy issues as needed
Advise on tax implications of cross-border remote work requests
Conduct periodic benchmarking of tax policy and market practices
Deliver clear communications and conduct educational sessions for internal stakeholders
Monitor changes in relevant tax laws and recommend/process adjustments and cost analysis for tax equalization
Build and maintain partnerships across the mobility, finance, payroll, compensation, and tax teams as well as with business partners and external vendors
Manage and resolve escalations related to mobility tax matters
Oversee tax equalization calculations, collections, and payments
Manage end-to-end processing for mobility-related payments, invoices, and gross-ups

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Senior Global People Operations Specialist

We are looking for a Senior Global People Operations Specialist to join our Peop...

Location

United States , San Francisco

Salary:

140000.00 - 170000.00 USD / Year

Vercel

Expiration Date

Until further notice

Requirements

7+ years of HR Operations experience with a focus on employee lifecycle management, HR systems, and vendor coordination
Proven track record working within global or hypergrowth tech environments
Deep understanding of US and EMEA employment policies and practices
Experience working with global teams and collaborating across time zones
Experience working with EOR providers and benefits vendors across multiple EMEA and APAC countries
Experience working in global mobility - immigration, visas, international relocations and transfers
Demonstrated ability to manage escalations, navigate complexity, and deliver solutions that scale
High integrity and discretion when dealing with sensitive employee data and situations
Obsessive over the details and have expertise in developing internal documentation or process guides
Have contributed to building or improving internal knowledge systems or employee-facing support content

Job Responsibility

Serve as the first escalation point for employee and manager HR-related queries
Manage and continuously improve onboarding, offboarding, and related People Ops workflows for employees globally
Drive global mobility programs, including immigration, relocation, and international transfers
Oversee day-to-day vendor relationships with global EOR and benefits providers across 25+ countries
Maintain and evolve documentation for key People Ops processes, policies, and standard operating procedures
Support internal projects to enhance systems, tools, and operational efficiency within the People function
Partner with HRBPs and business leaders to execute employee lifecycle changes and ensure data integrity in core HR systems
Partner with our Legal team to ensure compliance activities related to local labor regulations and internal policy updates
Act as liaison to the Workplace team, ensuring seamless coordination and onsite support for employees and office operations
Partner with the payroll team on both US and non-US leave management and assist with the accurate and timely closure of bi-monthly payroll

What we offer

Competitive compensation package, including equity
Inclusive Healthcare Package
Learn and Grow - we provide mentorship and send you to events that help you build your network and skills
Flexible Time Off
We will provide you the gear you need to do your role, and a WFH budget for you to outfit your space as needed

Fulltime

Global Talent & Learning (L&D) Operations Specialist

The Talent & Learning Operations Specialist supports the execution and scalabili...

Location

Vietnam , Ho Chi Minh City

Salary:

Not provided

Gameloft

Expiration Date

Until further notice

Requirements

Mid-Senior Level
Global Talent & Learning (L&D) Operations Specialist

Job Responsibility

Support the rollout and coordination of different learning programs and bootcamps
manage participant tracking, registrations, and communication
Maintain and update digital learning tools such as iLearn, ensuring content structure
Support knowledge-sharing initiatives and L&D community activities through meeting coordination and engagement follow-up
Support the execution of core talent processes and initiatives such as engagement surveys, performance cycles, development plans, career path initiatives, mentorship, internal mobility, and job profile implementation
Ensure consistency of documentation, communication, and follow-up across HR teams and studios
Maintain dashboards and reports to monitor KPIs related to talent, learning, skills, and training activity
Provide regular operational insights to help teams monitor progress and support decision-making
Help manage LMS and related systems to ensure data quality and a smooth user experience
Maintain and update templates, documentation, trackers, and coordination materials

New

Technical Operations Specialist

We are seeking a highly motivated and process-oriented Technical Operations Spec...

Location

United States , New York

Salary:

120000.00 - 140000.00 USD / Year

Sokin

Expiration Date

Until further notice

Requirements

5+ years of experience in IT support, security operations, or system administration roles
Strong understanding of IT operations, Microsoft 365, identity management, endpoint security, and cloud platforms (Azure, AWS, GCP)
Hands-on experience in email security, endpoint protection, and vulnerability management
Proficiency with Microsoft 365, Microsoft Entra ID, Conditional Access, MFA, and Windows/macOS administration
Experience with MDM and endpoint management tools such as Microsoft Intune, EndpointCentral, or similar
Experience supporting security platforms such as Microsoft Defender, Darktrace, Zscaler, or equivalent technologies
Good understanding of networking fundamentals including TCP/IP, DNS, DHCP, VPN, Wi-Fi, and connectivity troubleshooting
Understanding of audit frameworks such as SOC 2, DORA, PCI DSS, and ISO 27001
Strong written and verbal communication skills with a customer-first attitude
Ability to document and streamline IT policies and processes

Job Responsibility

Manage and administer Office 365 services and related cloud productivity tools
Ensure end-user support SLAs, KPIs, and service objectives are met
Administer endpoint security including vulnerability management, patching, and hardening (Windows and macOS)
Lead vendor management and procurement processes for IT solutions and services
Develop, implement, and maintain IT policies, SOPs, and process documentation
Provide first line support for our platform alongside the global support team
Provide email security administration including encryption, spam protection, and DLP
Administer and manage Windows Defender and related endpoint protection platforms
Support global office locations with IT infrastructure and troubleshooting needs
Demonstrate security-first implementation in all technical and process decisions

Fulltime

New

Global mobility tax expert

Global Assignments designs, manages, and supports international assignments, con...

Location

Germany , Wolfsburg

Salary:

Not provided

Volkswagen AG

Expiration Date

Until further notice

Requirements

Completed degree in business administration or law (with a focus on taxation) or a comparable qualification (e.g. certified tax specialist)
Qualified tax advisor certification
Practical experience in tax consulting, ideally with a focus on international tax law
English language level B2
Proficient in MS Office applications
Strong intercultural competence
High level of initiative and customer orientation
Strong analytical skills

Job Responsibility

Ensuring the accurate recording of data for HR systems, controlling systems (including cost controlling), and payroll
Supporting the coordination of Global Tax Provider processes between Group companies, the relevant departments (Tax, HR, Finance and Controlling), and the external tax advisor operating worldwide for the Group
Further developing the Group’s tax policy for assignees
Responding to assignees’ inquiries on tax-related matters in connection with international assignments
Actively contributing to various projects and special tasks within the Global Assignments area

What we offer

30 vacation days
24.12. and 31.12. off
35-hour week
Company pension
Flexible working hours
Mobile working
Training and consulting offers
Special conditions for the purchase and leasing of vehicles
Bicycle leasing
Sabbatical program

Select Country

Global Mobility and Operations Specialist

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?