Global Events Coordinator Job at Randstad (Waterloo)

Office Manager & Global Events Coordinator

This is a key dual role focused on maintaining a high-quality office environment...

Location

Italy , Milan; Turin

Salary:

Not provided

Tripadvisor

Expiration Date

Until further notice

Requirements

Minimum of 5+ years of professional experience in Office Management
Minimum of 5+ years of experience in event planning, specifically managing large-scale corporate or executive-level events, and coordinating remote teams
Fluent in both English and Italian (written and verbal)
Willingness to travel regularly (e.g., once every month or two) to the Turin office
Proven ability to work autonomously and proactively, taking initiative to improve processes and solve problems within established policies

Job Responsibility

Daily Office Operations (Milan): Work in partnership with the existing Office Manager to oversee the reception area, ensure all office spaces (meeting rooms, common areas) are organized and welcoming, and manage incoming/outgoing mail
Vendor Coordination: Support the coordination with various vendors and service providers (maintenance, cleaning, catering) and ensure office supplies, food, and equipment are consistently stocked
Turin Office Referent: Act as the dedicated Office Experience coordinator for the Turin office (approx. 40 people), traveling regularly (e.g., once every month or two) to maintain standards and resolve local issues promptly
Employee Well-being: Plan and execute internal employee activities, including team-building events, afterworks, well-being initiatives, and manage employee gifts
Administration: Assist with essential administrative tasks, including invoice processing and purchase justifications
Executive Event Execution: Serve as the key operational partner to the Associate Director for the hands-on organization and execution of major global corporate events
Event Portfolio: Provide support for high-stakes events such as Annual Management Seminars, Top Managers Seminars (3-4 times/year), and the Global Convention (once every 2 years)
Logistics & Planning: Oversee the planning, scheduling, vendor coordination, and crucial on-site logistics for large-scale executive events
Cross-Functional Collaboration: Coordinate closely with departments like HR and IT for event and onboarding logistics (travels, equipment, badges, business cards)

What we offer

An awesome team
A permanent contract
Flexible working environment (1 days home office per week)
Competitive fixed salary
Lunch vouchers available for each working day
International teams and a multicultural environment spanning 10 offices across Europe
Highly inclusive working environment
Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities, family support, travel etc
Continuous learning and development programs
Free access to the Calm app

Fulltime

Hospitality Events Coordinator

The Omnichannel Customer Development & Client Relations Management (CDRM) team i...

Location

United States , Manhattan

Salary:

70000.00 - 75000.00 USD / Year

Assessfirst

Expiration Date

Until further notice

Requirements

1-2 years’ experience in similar role and/or environment
Hands-on event planning experience and logistics management
Strong planning & organizational skills with a sense of priority for deadlines and attention to detail
Excellent budget management skills
Proven ability to continuously multi-task and be flexible in high stress situations
Demonstrated resourceful problem-solver
Self-starter and ability to work independently
Possess strong work ethic and be an enthusiastic team player
Must be flexible to travel, as needed
Proficient in negotiation skills

Job Responsibility

Lead research, sourcing, and recommendations for client gifting, seasonal treats, and hospitality gestures aligned with maison standards
Manage annual and key‑moment treat rollouts, including vendor coordination, ordering, tracking, and communication to stores
Schedule and facilitate bi‑monthly hospitality calls with store hospitality ambassadors to share best practices and gather feedback alongside the Director of Client Events
Maintain hospitality guidelines, trackers, and reference tools to support consistent, elevated service across the network
Support the development of new hospitality concepts and enhancements that strengthen client engagement and retention
Support hospitality ambassador supplies replenishment including, but not limited to: beverages, supplies, and activities
Coordinate hospitality components for high‑touch hospitality events, including florals, treats, gifting, and guest‑facing details, ensuring seamless execution with vendors and onsite teams
Support select client‑facing events and regional animations with hospitality elements, including logistics, vendor contracts, invoice processing, budget tracking, and inventory management
Work alongside Director to oversee the hospitality budget process, ensuring compliance with accounting and finance requirements, maintaining accurate invoice records, and managing vendor setup and documentation
Provide regular updates to the Director on delegated tasks, ensuring timely follow‑up and proactive anticipation of department needs

What we offer

Commission and bonus incentives based on sales performance
Medical, Dental, Vision
Life Insurance and Disability
Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
Paid Parental leave and transition time
401(k) and Roth Retirement plan with company matching and profit sharing
Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
Product discount and EAP resources
Access to Calm App, Health Advocate, Family Building Support and more

Fulltime

Manager, Global Events & Medical Education

Location

Canada , Mississauga

Salary:

90000.00 - 130000.00 CAD / Year

Profound Medical

Expiration Date

Until further notice

Requirements

5-8 years global event management experience, medical device industry preferred

Job Responsibility

Plan and execute North American and international congresses, trade shows, and industry meetings in alignment with commercial priorities
Manage end-to-end logistics including booth planning, vendor coordination, on-site execution, and post-event follow-up
Oversee event budgets and track performance metrics to evaluate effectiveness
Maintain global event calendars and project management systems to ensure seamless execution
Collaborate with internal stakeholders to ensure consistent messaging and strong field alignment
Develop and maintain best practices and operational standards for conferences and trade shows
Establish ROI metrics and OKRs that align with global marketing OKRs
Own annual event budget planning, forecasting, and ongoing budget management across global congresses, trade shows, physician programs, and medical education activities
Develop and maintain event budget trackers to monitor spend, identify risks, and ensure alignment with approved financial targets
Manage vendor negotiations, contracts, and cost optimization efforts to maximize event impact and return on investment

What we offer

group RRSP and medical benefits paid by the employer

Fulltime

Executive Coordinator, Global Manufacturing

Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coor...

Location

United States , Novato

Salary:

89600.00 - 123200.00 USD / Year

BioMarin Pharmaceutical

Expiration Date

Until further notice

Requirements

5–10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations
Bachelor’s degree required
Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur
Ability to quickly learn new platforms and guide others in adopting digital tools
Exceptional ability to pivot quickly and thrive in environments with shifting priorities
High level of judgment and discretion when handling sensitive or confidential employee and proprietary information
A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests
Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations
Openness to periodically responding to requests outside of normal business hours to support global operations

Job Responsibility

Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates
Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities
Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently
Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation
Prepare and submit expense reports in alignment with T&E policies
Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage
Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency
Manage and organize Teams folders to ensure information is current, accurate, and easily accessible
Act as the departmental "go-to-person" for general operational inquiries and IT-related issues
Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners

What we offer

company-sponsored medical, dental, vision, and life insurance plans
discretionary annual bonus
discretionary stock-based long-term incentives
paid time off

Fulltime

Hospitality Events Coordinator

As the Hospitality Events Coordinator, you will play a key role in elevating the...

Location

United States , Manhattan

Salary:

70000.00 - 75000.00 USD / Year

Chat3D

Expiration Date

Until further notice

Requirements

1-2 years’ experience in similar role and/or environment
Hands-on event planning experience and logistics management
Strong planning & organizational skills with a sense of priority for deadlines and attention to detail
Excellent budget management skills
Proven ability to continuously multi-task and be flexible in high stress situations
Demonstrated resourceful problem-solver
Self-starter and ability to work independently
Possess strong work ethic and be an enthusiastic team player
Must be flexible to travel, as needed
Proficient in negotiation skills

Job Responsibility

Lead research, sourcing, and recommendations for client gifting, seasonal treats, and hospitality gestures aligned with maison standards
Manage annual and key‑moment treat rollouts, including vendor coordination, ordering, tracking, and communication to stores
Schedule and facilitate bi‑monthly hospitality calls with store hospitality ambassadors to share best practices and gather feedback alongside the Director of Client Events
Maintain hospitality guidelines, trackers, and reference tools to support consistent, elevated service across the network
Support the development of new hospitality concepts and enhancements that strengthen client engagement and retention
Support hospitality ambassador supplies replenishment including, but not limited to: beverages, supplies, and activities
Coordinate hospitality components for high‑touch hospitality events, including florals, treats, gifting, and guest‑facing details, ensuring seamless execution with vendors and onsite teams
Support select client‑facing events and regional animations with hospitality elements, including logistics, vendor contracts, invoice processing, budget tracking, and inventory management
Work alongside Director to oversee the hospitality budget process, ensuring compliance with accounting and finance requirements, maintaining accurate invoice records, and managing vendor setup and documentation
Provide regular updates to the Director on delegated tasks, ensuring timely follow‑up and proactive anticipation of department needs

What we offer

Commission and bonus incentives based on sales performance
Medical, Dental, Vision
Life Insurance and Disability
Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
Paid Parental leave and transition time
401(k) and Roth Retirement plan with company matching and profit sharing
Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
Product discount and EAP resources
Access to Calm App, Health Advocate, Family Building Support and more!

Fulltime

Communications & Events Coordinator

We’re looking for a Communications & Events Coordinator to support us on Bambuse...

Location

Sweden , Stockholm

Salary:

Not provided

Bambuser

Expiration Date

Until further notice

Requirements

Proven experience organizing and coordinating events
Fully professional English (native a plus), with strong writing and editing skills
Exceptional organizational skills and extreme attention to detail
Comfortable coordinating multiple stakeholders and timelines
Proactive, reliable, and able to work independently
Comfortable working in a global context and across time zones

Job Responsibility

Manage Bambuser’s LinkedIn and Social Media presence end-to-end, including planning, publishing, and performance tracking
Write, edit, and publish content for e.g. Linkedin, newsletters related to events, launches, and company updates
Execute on a clear publishing schedule across LinkedIn and newsletters
Ensure clarity, consistency, and high quality in tone of voice and copy across various content streams and brand assets
Coordinate input and approvals from internal stakeholders to deliver content on time
Plan and coordinate community events of varying sizes and formats
Administer end-to-end event logistics, including timelines, vendors, venues, speakers, materials, guest lists, and on-site coordination
serve as the main point of contact for internal teams and external partners
Coordinate and book travel arrangements for participants
Coordinate materials and information needed for events that support commercial goals

Global Events Manager - Lifestyle

Reporting to the Senior Events Manager for Lifestyle, the Global Events Manager ...

Location

Salary:

Not provided

asmodee

Expiration Date

Until further notice

Requirements

Ability to manage multiple simultaneous projects with different deadlines
Excellent written and verbal communication skills
Strong team spirit skills
Substantial pro-active problem-solving ability
Strong attention to detail and organization skills, and hands-on mentality
Ability to delegate, prioritize, and meet deadlines
Ability to travel in the US and internationally
On event days: ability to spend 10+ hours engaging in physical activity, including lifting, and moving boxes and items (up to 50 pounds/22.5 kg) from storage to venue
setting up registration tables, displays, signage, disassembling and packing event materials
Minimum of Bachelor’s degree or related experience

Job Responsibility

Support the Lifestyle Playtype Events team and and partner closely with Global Events teams to help execute all events and bring the overall events vision to life
Develop strong relationships with key stakeholders, including the marketing team, communication team, Studios, Distribution Units, and partner agencies to deliver strong consumer shows around board gaming
Conduct regular calls with key stakeholders to share project updates and keep calendars on track
Ensure all events comply with local regulations, safety standards, and corporate policies. Proactively manage risks to minimize disruptions and maximize event success
Lead hotel and business lounge management across all Lifestyle Playtype Events
Coordinate RFP processes for new and ongoing vendor relationships
Track event budget and support invoicing process
follow-up on any issues
Travel and be present at all events to provide on-site support, pre, post and during events
Ensure all necessary resources are implemented to ensure events amplification

Marketing and Events Coordinator

Proactive, detail-oriented individual with passion for marketing and events to j...

Location

United Kingdom , Brighton

Salary:

29000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Bachelor's degree in marketing or business management (or equivalent)
2-3 years of experience in a similar role
Strong organisational skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite
Experience with Salesforce and Marketing Cloud
Creative mindset with ability to think outside the box
Must drive

Job Responsibility

End-to-End Event Management: planning, budgeting, execution, and post-event evaluation
Stakeholder Coordination: liaise with suppliers and venues, negotiate contracts
Onsite Support: represent marketing team globally at events
Salesforce (Marketing Cloud): collaborate with Digital Marketing Assistant to build email campaigns
Content & Campaign Support: prepare award submissions, draft press releases
Social Media & PR: create engaging posts for LinkedIn

Fulltime

Select Country

Global Events Coordinator

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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