CrawlJobs Logo
Robert Half Logo Robert Half · -

Global Event Coordinator

United States, Houston · Job Posted February 14, 2026
Apply Position
Job Link Share

Job Description

We are looking for a detail-oriented and proactive Global Event Coordinator to manage and execute corporate events for our organization within the Oil & Gas industry. This role involves collaborating with cross-functional teams and external vendors to ensure the successful delivery of high-profile events, including conferences, webinars, and client meetings. As part of the Marketing & Communications team, the position will also contribute to marketing initiatives and provide administrative support. This is a long-term contract position based in Houston, Texas.

Job Responsibility

  • Plan and oversee the execution of corporate events, including conferences, webinars, client engagements, and internal meetings
  • Coordinate event logistics such as venue selection, vendor contracts, catering arrangements, travel plans, and attendee registration
  • Develop and distribute event marketing materials, including invitations, promotional assets, and post-event communications
  • Monitor event budgets, process invoices, and ensure all financial documentation is accurately maintained
  • Gather feedback from attendees and prepare detailed post-event reports to evaluate success and identify improvements
  • Manage stakeholder communications and ensure seamless collaboration among internal teams and external partners
  • Support broader marketing and administrative initiatives to align with departmental goals
  • Utilize tools like Asana or monday.com to track project progress and ensure timely completion of tasks
  • Build strong relationships with vendors, clients, and stakeholders to ensure smooth event operations
  • Adapt to global time zones when required to support international events

Requirements

  • Minimum of 5 years of experience in event coordination, marketing, or administrative roles, preferably in a corporate setting
  • Proven ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail
  • Exceptional communication and interpersonal skills, with the ability to interact confidently with senior stakeholders and clients
  • Proficiency in Microsoft Office Suite and familiarity with event or project management platforms such as Asana or monday.com
  • Strong organizational skills and the ability to manage event logistics effectively
  • Experience coordinating large-scale corporate events or high-profile engagements
  • Flexibility to work across different time zones to accommodate global events
  • Demonstrated ability to build and maintain strong relationships with stakeholders and vendors

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Global Event Coordinator

8 matching positions

Executive Coordinator, Global Manufacturing

Reporting directly to the SVP (Head of Global Manufacturing), the Executive Coor...
Location
Location
United States , Novato
Salary
Salary:
89600.00 - 123200.00 USD / Year
biomarin.com Logo
BioMarin Pharmaceutical
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5–10+ years of executive-level support for VP, SVP, or C-level leaders in complex, global organizations
  • Bachelor’s degree required
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Concur
  • Ability to quickly learn new platforms and guide others in adopting digital tools
  • Exceptional ability to pivot quickly and thrive in environments with shifting priorities
  • High level of judgment and discretion when handling sensitive or confidential employee and proprietary information
  • A self-starter with a "can-do" attitude and the ability to act on "ad-hoc" requests
  • Professional demeanor with strong influencing skills and the ability to represent leadership in high-stakes situations
  • Openness to periodically responding to requests outside of normal business hours to support global operations
Job Responsibility
Job Responsibility
  • Provide high-level administrative support to the Global Manufacturing Leadership team, driving communication standardization through tools like templates
  • Serve as an administrative partner, anticipating needs so leadership can focus on high-impact manufacturing and transformation priorities
  • Orchestrate intricate, complex calendar management across multiple time zones, reinforcing "standard work" and resolving conflicts independently
  • Coordinate domestic and international travel with meticulous attention to detail, including flights, hotels, and ground transportation
  • Prepare and submit expense reports in alignment with T&E policies
  • Maintain and manage internal communication channels, including BioWeb (SharePoint), Microsoft Teams, and digital signage
  • Leverage digital tools, data insights, and emerging technologies (including AI) to optimize operations and drive efficiency
  • Manage and organize Teams folders to ensure information is current, accurate, and easily accessible
  • Act as the departmental "go-to-person" for general operational inquiries and IT-related issues
  • Serve as a critical communications hub, facilitating information flow between the SVP, leadership team, and cross-functional partners
What we offer
What we offer
  • company-sponsored medical, dental, vision, and life insurance plans
  • discretionary annual bonus
  • discretionary stock-based long-term incentives
  • paid time off
  • Fulltime
Read More
Arrow Right

Event Coordinator

We are looking for an Event Coordinator to join the WeHero team who is passionat...
Location
Location
United States , Missoula, MT or Bend, OR
Salary
Salary:
60000.00 USD / Year
submittable.com Logo
Submittable
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Project Management Excellence: 2+ years experience in project management, ensuring all event components are organized and streamlined
  • Quality Control: Attention to detail across all event aspects, from logistics to communication, ensuring high Brand standards
  • Adaptability & Flexibility: Ability to adjust to changes and adapt plans as needed, while staying solution-focused
  • Passionate about Relevant Research: Actively seek out knowledge on current global topics and nonprofits from reliable, data-driven sources to enrich event experiences for clients
Job Responsibility
Job Responsibility
  • End-to-End Event Logistics: Manage all aspects of event logistics from planning through execution, tailoring each detail to meet event objectives and client needs
  • Smooth Execution & Problem Solving: Ensure events run seamlessly and respond to any unexpected issues with quick, solution-focused approaches
  • Effective Communication: Serve as the communication bridge between clients, vendors, and nonprofit partners to deliver clear, timely, and professional interactions
  • Budget Management: Oversee event budgets and track expenses efficiently to keep within event margins
  • Brand-Centric Event Collateral: Create high-quality event collateral (promotional materials, event pages, and volunteer experience guides) with a strong focus on WeHero’s brand identity
What we offer
What we offer
  • Flexible vacation time
  • Work travel
  • Freedom to self-direct your learning and professional development
  • Comprehensive health and life insurance with optional HSA, FSA, and DCA accounts
  • 401(k) plan with employer match starting day one
  • Equity stock options to share in our success
  • Flexible hours, remote work options, and generous vacation and sick leave
  • Paid parental leave for mothers, fathers, and adoptive parents
  • Professional development stipends to support your career growth
  • Opportunities to participate in community outreach and volunteer programs
  • Fulltime
Read More
Arrow Right

Global Event Manager, Strategic Forums & Bi-Lateral Engagements

Global Event Manager role focusing on Citi's leadership presence at strategic fo...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
https://www.citi.com/ Logo
Citi
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 6-10 years of Experience
  • Proven analytical, project and process management skills
  • Solid organizational skills and ability to manage multiple projects at one time
  • Excellent interpersonal skills
  • Self-starter who also has a demonstrated ability to work successfully in team environment and drive results from team
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Ability to interact appropriately with people across different functions and multiple levels across organization
  • Advanced marketing competence across search, display, paid media and measurement
  • Ability to work in a fast-paced, dynamic environment
  • Bachelor's/University degree, Master's degree preferred
Job Responsibility
Job Responsibility
  • Own and organise bilateral meetings across all strategic forums and key events
  • Client prioritisation and outreach for senior management attendees
  • Acting as the liaison across all business lines
  • Coordination of client lists, briefing documents and biographies
  • On-site point of contact for client meetings
  • Ensuring compliance to all Citi meeting policies as it relates to gifts & entertainment
  • Ensuring post event client meeting tracking in relevant system for each business
  • Responsible for measurement, reporting and monitoring of key client activities and meetings
  • Partner with Finance to evaluate event effectiveness through evaluation of key performance indicators
  • Owner of travel calendar and meetings for Executive Management Team and Business Heads as necessary
  • Fulltime
Read More
Arrow Right

Global Events Coordinator

Cella by Randstad Digital is representing a leading global financial services or...
Location
Location
Canada , Waterloo
Salary
Salary:
35.82 - 37.81 CAD / Hour
https://www.randstad.com Logo
Randstad
Expiration Date
July 09, 2026
Flip Icon
Requirements
Requirements
  • A minimum of 5 years of experience supporting the execution of global corporate events, either within a corporate environment or a professional agency
  • Proven ability to manage complex project timelines and coordinate multiple tasks simultaneously under pressure
  • Strong command of the Microsoft Office Suite and Microsoft Teams
  • comfortable learning new event-related technologies
  • Ability to work comfortably with numbers, spreadsheets, and budget tracking
  • High emotional intelligence (EQ) with the ability to read the room, anticipate team needs, and troubleshoot issues independently
  • University degree combined with a strong portfolio of delivered work
Job Responsibility
Job Responsibility
  • Coordinate the planning and operational logistics for best-in-class corporate experiences
  • Oversee key event touchpoints, including event invitations, registration websites, and attendance tracking
  • Manage multiple projects concurrently, ensuring all deadlines are met and records are meticulously maintained
  • Support the management of event budgets, demonstrating strong financial literacy and attention to detail
  • Build and maintain excellent working relationships with internal colleagues and external vendors
  • Provide hands-on support during event days to ensure all plans come to fruition seamlessly
What we offer
What we offer
  • Global Impact
  • Dynamic Environment
  • Professional Growth
  • Collaborative Culture
  • Fulltime
Read More
Arrow Right

Office Manager & Global Events Coordinator

This is a key dual role focused on maintaining a high-quality office environment...
Location
Location
Italy , Milan; Turin
Salary
Salary:
Not provided
tripadvisor.com Logo
Tripadvisor
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5+ years of professional experience in Office Management
  • Minimum of 5+ years of experience in event planning, specifically managing large-scale corporate or executive-level events, and coordinating remote teams
  • Fluent in both English and Italian (written and verbal)
  • Willingness to travel regularly (e.g., once every month or two) to the Turin office
  • Proven ability to work autonomously and proactively, taking initiative to improve processes and solve problems within established policies
Job Responsibility
Job Responsibility
  • Daily Office Operations (Milan): Work in partnership with the existing Office Manager to oversee the reception area, ensure all office spaces (meeting rooms, common areas) are organized and welcoming, and manage incoming/outgoing mail
  • Vendor Coordination: Support the coordination with various vendors and service providers (maintenance, cleaning, catering) and ensure office supplies, food, and equipment are consistently stocked
  • Turin Office Referent: Act as the dedicated Office Experience coordinator for the Turin office (approx. 40 people), traveling regularly (e.g., once every month or two) to maintain standards and resolve local issues promptly
  • Employee Well-being: Plan and execute internal employee activities, including team-building events, afterworks, well-being initiatives, and manage employee gifts
  • Administration: Assist with essential administrative tasks, including invoice processing and purchase justifications
  • Executive Event Execution: Serve as the key operational partner to the Associate Director for the hands-on organization and execution of major global corporate events
  • Event Portfolio: Provide support for high-stakes events such as Annual Management Seminars, Top Managers Seminars (3-4 times/year), and the Global Convention (once every 2 years)
  • Logistics & Planning: Oversee the planning, scheduling, vendor coordination, and crucial on-site logistics for large-scale executive events
  • Cross-Functional Collaboration: Coordinate closely with departments like HR and IT for event and onboarding logistics (travels, equipment, badges, business cards)
What we offer
What we offer
  • An awesome team
  • A permanent contract
  • Flexible working environment (1 days home office per week)
  • Competitive fixed salary
  • Lunch vouchers available for each working day
  • International teams and a multicultural environment spanning 10 offices across Europe
  • Highly inclusive working environment
  • Lifestyle benefits that can be used to reimburse expenses related to physical and leisure activities, family support, travel etc
  • Continuous learning and development programs
  • Free access to the Calm app
  • Fulltime
Read More
Arrow Right

Customer Success Global Shared Services Coordinator

The Global Shared Services Coordinator is part of the Customer Success Shared Se...
Location
Location
United States
Salary
Salary:
20.00 - 25.00 USD / Hour
https://www.lhh.com/ Logo
LHH
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required (candidates in progress of obtaining a Bachelor’s degree will be considered)
  • Minimum of 1 year of professional experience in a corporate setting
  • Event planning / coordination experience a plus
  • Demonstrated oral and written communication skills
  • Proficient in computer/data management skills including PPT, Excel, Word, and Outlook
Job Responsibility
Job Responsibility
  • Setup ORBIT program matrices and referral templates to align with contract
  • Enter referrals into LHH Candidate Management System (ORBIT)
  • Update, cancel, change status of records
  • Interact with Account Services Management to receive data (i.e. referrals, PO#s, etc.)
  • Manipulate data using excel
  • prepare worksheets for system upload
  • Review referrals to ensure billing requirements are met and set ready to bill
  • Manage installment billing referrals to ensure all installments are billed in a timely manner
  • Manage international referrals and work directly with LHH staff globally
  • Monitor and manage account requests queues (Salesforce Cases and/or Shared mailboxes)
What we offer
What we offer
  • Medical
  • dental
  • vision
  • life insurance
  • short-term disability
  • additional voluntary benefits
  • EAP program
  • commuter benefits
  • 401K plan
  • paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law
  • Parttime
Read More
Arrow Right

Event and Community Coordinator

As Event & Community Coordinator, you support the planning and execution of all ...
Location
Location
Spain , Barcelona
Salary
Salary:
Not provided
payhawk.com Logo
Payhawk
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in event coordination, field marketing, or operations in a B2B, SaaS, or agency environment
  • Highly detail orientated
  • Strong communication skills and comfortable working in English across multiple markets
  • A second European language (e.g., French, Spanish, or German) is a strong advantage for regional event coordination and speaker/partner communication
Job Responsibility
Job Responsibility
  • Support planning & delivery of Payhawks “Future CFO” events including all logistics, venue and supplier coordination, run-of-show documents, schedules and on-the-day operations
  • Execute 3rd-party event presence, working internally and with external agency partners, ensuring brand assets, messaging, and collateral are up to date and consistent with our overall positioning
  • Collaborate with Sales and Business Development on pre and post event actions including outreach and post event followups
  • Coordinate webinars & digital experiences working closely with our Global Content and Product Marketing teams
  • Community & relationship management - support relationship-building with new and existing speakers, partners, and Payhawk ambassadors
  • Data, operations & reporting - ensure accurate event tracking across tools and CRM, and support pre- and post-event lead management with Experiential Marketing, Marketing Ops, and BDR/Sales
What we offer
What we offer
  • 30 days holiday paid leave
  • Competitive compensation package
  • Exchange policy to another Payhawk office (London, Berlin, Sofia, Paris, Amsterdam)
  • Flexible working hours and opportunity to work from home
  • Regular team-wide events
  • Additional Medical care
  • Classpass
  • Opportunity to use the Payhawk product
  • Fulltime
Read More
Arrow Right

Event and Community Coordinator

As Event & Community Coordinator, you support the planning and execution of all ...
Location
Location
France , Paris
Salary
Salary:
Not provided
payhawk.com Logo
Payhawk
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in event coordination, field marketing, or operations in a B2B, SaaS, or agency environment
  • Highly detail orientated - lists, timelines, and checklists make you happy
  • Strong communication skills and comfortable working in English across multiple markets, and collaborating with colleagues to adapt for local needs
  • A second European language (e.g., French, Spanish, or German) is a strong advantage for regional event coordination and speaker/partner communication
Job Responsibility
Job Responsibility
  • Support planning & delivery of Payhawks “Future CFO” events including all logistics, venue and supplier coordination, run-of-show documents, schedules and on-the-day operations
  • Execute 3rd-party event presence, working internally and with external agency partners. , ensuring brand assets, messaging, and collateral are up to date and consistent with our overall positioning
  • Collaborate with Sales and Business Development on pre and post event actions including outreach and post event followups
  • Coordinate webinars & digital experiences working closely with our Global Content and Product Marketing teams
  • Community & relationship management - support relationship-building with new and existing speakers, partners, and Payhawk ambassadors
  • Data, operations & reporting - ensure accurate event tracking across tools and CRM, and support pre- and post-event lead management with Experiential Marketing, Marketing Ops, and BDR/Sales
What we offer
What we offer
  • 30 days holiday paid leave
  • Competitive compensation package
  • Exchange policy to another Payhawk office (London, Berlin, Sofia , Barcelona, Amsterdam)
  • Flexible working hours and opportunity to work from home
  • Regular team-wide events
  • Additional Medical care
  • Classpass
  • Opportunity to use the Payhawk product
  • Fulltime
Read More
Arrow Right