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Terracon Consultants, Inc Logo Terracon Consultants, Inc · Office Administration

Geotechnical Project Coordinator

United States, Springfield · Job Posted April 27, 2026
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Job Description

General Responsibilities: Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience.

Job Responsibility

  • Coordinate document processes and systems to support control and availability of project and client documentation
  • Partner with financial analysts/accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/schedules
  • Partner with financial analysts/accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects
  • Draft communications & documentation and perform updates to systems including TerraNet and CRM
  • Partner with financial analysts/accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR)
  • Schedule/coordinate utility locating services and clearances as needed for projects
  • Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed
  • Schedule and communicate with the client regarding project report status, delivery schedule, system access
  • Coordinate client opportunities/requests for proposals, task and change orders to offices
  • Promote and provide training and coaching to Operations on the use of Terracon client programs and systems
  • Provide document control for projects per established processes
  • Partner with financial analysts/accountants and the project team to review project billing activity
  • Track and route documents into internal and/or external systems
  • Collaborate with local office/operations to complete document compliance of projects
  • Provide a variety of project support related tasks involving document management
  • Manage document processes and systems
  • Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments
  • Partner with financial analysts/accountants and the project team to assist with oversight of management and tracking of budgets and schedules
  • Works with client to access and work within external systems
  • Schedule and communicate with the client regarding project report status and delivery schedule
  • Receive, process and forward client opportunities/requests for proposals and task orders
  • Coordinate proposal/opportunity response with local offices
  • Maintain spreadsheets or other tracking systems regarding status of proposals and projects
  • Assist with updates to TerraNet resource sites and/or CRM with client specific requirements
  • Interact with key client contacts as needed
  • Keep appropriate project team members informed of status, delivery issues, and other areas as needed
  • Maintain updates to project status including timelines and deliverable dates and financial data
  • Works with offices to ensure that client specific requirements are understood and followed
  • Works with offices on change order requests to ensure timely delivery
  • Partner with financial analysts/accountants and the project team to support proposal and project registration setup
  • Work with NAM to develop/maintain any Program Manual or related documents
  • Support project/program leadership with client communication plans
  • Maintain, communicate, and track milestones to project team
  • Support project/program manager with resource management and resource assignment
  • Maintains and updates project or program-level Compass, as applicable
  • Provides training and coaching to operational project managers and team members on the use and applicability of Compass
  • Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass
  • Follow safety rules, guidelines, and standards for all projects
  • Participate in pre-task planning
  • Report any safety issues or concerns to management
  • Be responsible for maintaining quality standards on all projects
  • Perform other duties as assigned

Requirements

  • High school diploma and a minimum of 4 years’ related experience
  • Associate or bachelor’s degree in related field preferred
  • Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable)
  • Fluent in Microsoft Office applications
  • A valid driver’s license with acceptable violation history may be required

Nice to have

  • Experience with gINT Geotechnical software and AutoCAD LT preferred
  • Associate or bachelor’s degree in related field preferred

What we offer

  • medical
  • dental
  • vision
  • life insurance
  • 401(k) plan
  • paid time off and holidays
  • education reimbursement
  • various bonus programs
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