General secretary Job at Brook-St Hiredonline (Downpatrick)

General secretary

Join Our Mental Health Support Team - Secretarial Role (Flexible Hours). Are you...

Location

United Kingdom , Lisburn

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Excellent communication and organisational skills
Strong IT and typing skills, with experience using word processing and other computer packages
Attention to detail and the ability to work independently as well as part of a team
Flexibility to work across sites (transport will be required if travel is needed)

Job Responsibility

Deliver confidential secretarial and administrative support to Mental Health staff
Carry out a variety of tasks including audio typing, word processing, and minute taking
Manage diaries, maintain accurate records, and assist with stock ordering and general office duties
Act as a central point of contact between service users, carers, staff and external agencies
Handle incoming and outgoing telephone calls, ensuring queries are dealt with appropriately
Extract, collate and summarise data to assist in the preparation of reports and returns

What we offer

Paid holidays
Pension
Flexible part-time hours (18.75 per week)
Supportive team environment within an essential NHS service
Opportunities to develop your administrative and healthcare skills

Parttime

General Secretary

We are seeking an organised and enthusiastic General Secretary to join our frien...

Location

United Kingdom , Downpatrick; Dundonald

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Highly organised
Strong communication skills
Works well both independently and as part of a team
Previous secretarial or administrative experience
Experience in a healthcare or community setting is a strong advantage

Job Responsibility

Provide comprehensive secretarial support including word processing, audio typing, and producing correspondence, reports, and documentation
Manage incoming and outgoing mail, responding to queries and requests as appropriate
Maintain diaries and support the organisation of meetings, including minute taking and preparation of papers
Handle general telephone and written enquiries from clients, carers, and professionals in a professional and confidential manner
Collate and prepare statistical or service-related information as required
Maintain effective administrative systems including filing, photocopying, and data input
Schedule patient and staff appointments and manage associated records

What we offer

Paid holidays
Pension

Parttime

Band 3 General Secretary

We are seeking a motivated and organised General Secretary to join our busy admi...

Location

United Kingdom , Downpatrick

Salary:

12.75 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Good IT skills, including experience with Microsoft Excel and data entry
Strong organisational skills and attention to detail
Ability to work independently and as part of a team
Excellent communication skills
Understanding of confidentiality and data protection

Job Responsibility

Keep accurate records, minutes, constitutions, policies, and reports
Prepare agendas, circulate papers, and support meetings
Communicate decisions and updates to members, committees, or stakeholders
Support governance and help ensure policies and procedures are followed
Coordinate day-to-day administration and organizational tasks
Act as a liaison between leadership, committees, and members

What we offer

paid holidays
pension

Fulltime

General Secretary Associate intern

The Associate supports the General Secretary on top business priorities, such as...

Location

France , Paris

Salary:

Not provided

Alan

Expiration Date

Until further notice

Requirements

Proactive & curious
Analytical judgment and critical thinking
Versatility and stellar execution
Organization and autonomy
Crisp thinking and clear communication
Step back
Technical appetite (automation, AI and/or data analysis is a plus)
Fluency in spoken and written English
Fluency in spoken and written French
Background from Business schools (HEC, ESSEC, ESCP, LSE …), Engineering schools (Polytechnique, Mines Paris, Ecole des Ponts, CentraleSupelec, Imperial … ), Law schools or political sciences/communication/HR masters (Science Po, Assas, La Sorbonne, Dauphine…), Data science or mathematics programs, Other relevant fields or schools (Bocconi, Politecnico, TU Delft, UCL, Oxford, Cambridge)

Job Responsibility

Support the General Secretary on top business priorities
Build new processes internally and externally
Prepare meetings with external stakeholders
Support in following up post meetings
Track actions to conversion
Maintain stakeholder momentum
Help in the organization of events with investors and customers
Support research and projects related to regulatory stakeholders, fundraisings and governance matters
Contribution to board pack preparation and management (content, timelines, Q&A)
Conduct targeted legal and market research

What we offer

Top of the range equipment: Macbook Air, keyboard, laptop stand, monitor, and Bose noise-canceling headphones
Flexible vacation policy and flexible working hours
Generous transit benefit
Highly flexible Training policy free books and budget to attend and speak at conferences
Personal growth through coaching: Every Alaner is paired with a dedicated coach from day one

Fulltime

Executive Secretary to General Manager

Swissôtel Nusantara, a distinguished 5-star hotel located in the heart of Indone...

Location

Indonesia , Nusantara

Salary:

Not provided

Fairmont Le Manoir Richelieu

Expiration Date

Until further notice

Requirements

Minimum of 2 years experience in a similar position in an international brand
Remote area work experience is preferred
Professional, composed and resilient
with excellent communication, organization and administration skills
Proficient in Bahasa Indonesia and English as well as computer programs
Well-organized, discreet, trustworthy and is able to handle business information with complete confidentiality
Ability to handle all secretarial duties at the Executive Office and multitask as assigned by the Management
Work experience with hotel software (Opera Cloud, SunFish, MICROS, etc) will be preferred
Physical ability to stand and walk for long periods of time.

Job Responsibility

Manages the General Manager's diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
Maintains executive's agenda and assist in planning appointments, meetings, events etc.
Coordinates and communicates with various departments and all levels of staff on matters directed by the General Manager
Handles and prioritizes all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Co-ordinates travel arrangements in a highly efficient manner and prepares detailed travel file accordingly
Maintains systematic up-to-date filing and tracing systems
Maintains and updates Executive Committee and Department Heads' leave record
Maintains confidentiality of sensitive matters/issues.

What we offer

Employee benefit card offering discounted rates at Accor hotels worldwide
Develop your talent through Accor's learning programs
Opportunity to grow within your property and across the world
Ability to contribute to the community and make a difference through our Sustainability (CSR) activities.

Fulltime

New

Medical Secretary

An exciting opportunity has arisen for a Medical Secretary to join our expanding...

Location

United Kingdom , Swindon

Salary:

25760.00 - 27476.00 GBP / Year

Great Western Hospitals NHS Foundation Trust

Expiration Date

July 08, 2026

Requirements

Educated to a minimum of 5 GCSE's (or equivalent) with GCSE of Grade C/4+ above or above inc both Maths and English
RSA II/II or equivalent demonstrable experience in typing/Audiotyping (i.e. speed over 60wpm)
Demonstrable working knowledge of Microsoft packages including Outlook, Word and Excel
Previous experience in a fast paced office environment
Experience dealing with members of the public
Running and organising outlook diary/calendar systems
Fast, accurate Typing skills
Good communication skills (written, face to face and on the telephone)
Ability to work effectively, independently and as part of a team
Audio transcription skills/experience

Job Responsibility

Audio-Typing clinic letters, referrals, reports, and other patient related documentation
File tests and loose histories regularly as appropriate, including placing on casenotes, scanning or cutting & pasting onto any indicated/necessary computer systems and or delivering to departments/health records
Learn the digital dictation system and ensure that processes are followed
Retrieve, log and return case notes / medical records and ensure that they are processed in accordance with Trust policy
To undertake administrative (E-referral/Choose and Book), clerical duties as required
To answer phones professionally, deal with queries wherever possible, record messages accurately and forward on to the appropriate individual for actioning
Request appointments/clinic bookings, cancellations, and expeditions as required
Maintain and update calendars/diaries, manage shared mailboxes and calendars and apply/record consultant/clinician leaves and prepare and submit expense and leave forms as required
Attend any meetings, arrange meetings, record minutes and undertake general secretarial duties of all descriptions for the consultants/clinicians/department as required
To provide a friendly, professional, complete and fully comprehensive administrative, secretarial and clerical service to the department including audio transcription service to the specialist nurses, doctors and/or consultants

Fulltime

!

New

Legal Secretary

We are looking for a detail-oriented Legal Secretary to support attorneys servin...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a legal secretary, legal administrative, or comparable law firm support role
Background supporting trust, estate, tax, or private client legal practices is strongly preferred
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Experience working with document management platforms and electronic filing processes
Strong writing, proofreading, and verbal communication skills with careful attention to detail
Ability to manage competing deadlines, stay organized, and work effectively in a fast-paced setting
Sound judgment, discretion, and the ability to collaborate well with attorneys, staff, and clients
California Notary Public commission and a bachelor's degree are valued but not required

Job Responsibility

Prepare, revise, and format legal correspondence, reports, and client-facing documents with a high degree of accuracy and professionalism
Review materials for grammar, consistency, and completeness, and route finalized documents to the appropriate attorneys, clients, or internal teams
Oversee attorney schedules by arranging meetings, calls, travel, and other time-sensitive commitments
Maintain orderly electronic and physical files, ensuring records are easy to retrieve and updated in document management systems
Coordinate meeting logistics, including reserving conference space, organizing materials, and supporting internal and external attendees
Serve as a point of contact for clients and colleagues by gathering information, relaying updates, and responding to routine requests promptly
Enter attorney time records, assist with expense submissions, and help keep administrative documentation current
Support the billing cycle by preparing invoice drafts, making revisions, and collaborating with attorneys and accounting staff to finalize client bills
Assist with opening new matters by helping with conflict checks, engagement paperwork, and related intake documentation
Handle general administrative tasks such as scanning, copying, and other office support duties while protecting confidential client and firm information

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Secretary

Location

United States , Schenectady

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an office, clerical, or administrative support role is required
Strong organizational abilities with the capacity to manage multiple priorities effectively
Confidence using computers and learning new systems quickly
Accurate data entry skills with close attention to detail
Clear and detail-oriented verbal and written communication skills
Ability to work onsite in New York, Monday through Friday
Experience with general administrative tasks such as filing, mail handling, and document management
Comfortable working in a business casual office environment

Job Responsibility

Process incoming reports and related materials promptly to support ongoing team operations
Enter information into internal databases with a high level of accuracy and attention to detail
Upload, sort, and maintain electronic and physical files so records remain easy to access and track
Prepare outgoing correspondence, mailings, and other administrative documents as needed
Review incoming work, determine urgency, and organize tasks to meet deadlines efficiently
Provide day-to-day clerical assistance that helps the department run smoothly
Support communication and coordination across the team by handling routine administrative requests
Assist with general office functions such as scheduling support, document handling, and reception-related tasks when needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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General secretary

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