General Secretary Associate intern Job at Alan (Paris)

Associate Company Secretary

We are currently looking for an Associate Company Secretary to join our Corporat...

Location

Greece , Athens

Salary:

Not provided

Metlen Group

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Law, Business Administration, Governance, or a related field
3+ years of experience in a company secretarial, governance, or compliance role within a corporate setting
Solid understanding of corporate governance principles, statutory requirements, and best practices
Experience supporting senior executives and managing confidential governance documents
Familiarity with governance software tools
A proactive, collaborative, and adaptable approach to cross-functional work.

Job Responsibility

Provide day-to-day support in implementing and maintaining governance policies aligned with internal strategy and regulatory standards
Assist in the coordination of director inductions, training programs, and ongoing governance initiatives
Maintain statutory registers and ensure the accuracy of company records in collaboration with internal teams
Support the preparation of agendas, reports, and minutes for Board and Committee meetings
Attend meetings as needed and track action items and follow-ups in coordination with the Company Secretary
Coordinate with internal stakeholders and external advisors to ensure timely statutory filings and returns
Contribute to the planning and execution of shareholder meetings, including the Annual General Meeting (AGM)
Support the development and enhancement of governance structures, including committees and reporting lines.

What we offer

Competitive remuneration package
Ticket Restaurant Card
Group Health Insurance Plan
Preferential household electricity plan
Pension Plan.

Fulltime

Legal Counsel

Based in Chennai, this is a position which will ensure secretarial compliance wi...

Location

India , Chennai

Salary:

Not provided

Aptiv plc

Expiration Date

Until further notice

Requirements

5 - 7 years of secretarial, corporate governance and preferably commercial legal experience gained in a law firm and/or in-house at a local or multinational company in India
Fluent English language skill (without a strong accent) required
Familiarity with the automotive industry is desired
Previous experience with IP matters is a plus
Good academic records with Associate of Company Secretary (ACS) qualifications
A law degree in India will be advantageous
Ability to expeditiously identify and assess issues and provide legally sound recommendations consistent with good business practices and reason
Ability to work independently, take ownership of, and effectively resolve problems
Strong interpersonal skills and ability to interact effectively, work diplomatically, and foster relationships with individuals at all levels

Job Responsibility

Conducting Board Meetings/Annual/Extra Ordinary General Meeting and drafting of Minutes, Agenda and other secretarial documents
Drafting and vetting of Minutes of meeting, Agenda, Director Report and Annual Report and respective alterations thereto
Filing, registering any company’s documents including forms, returns and applications by and on behalf of the company as an authorized representative
Maintenance of secretarial records, statutory books and registers
Tasks relating to transfer, conversion, induction and distribution of securities of difference classes, including issuance of dividends and its related compliances
Liaising with ROC
Assisting and advising local management in legal compliance under Companies Act and Procedures
Negotiate, draft and review commercial agreements including development and licensing
Participate in corporate transactions including managing joint venture partners and mergers & acquisitions
Advise Human Resources and Finance teams

Fulltime

IP Administrator

The IP Administrator will play a pivotal role in supporting clients and attorney...

Location

United Kingdom , Birmingham

Salary:

Not provided

Marks & Clerk

Expiration Date

Until further notice

Requirements

Previous administrative or legal secretarial experience
Strong written and verbal communication skills
Good IT skills – including MS Office and Outlook
Experience of a document management system (preferred but not essential)
IP experience (preferred but not essential)
A self-motivated and pro-active attitude
A methodical approach with excellent attention to detail
Good organisation and prioritisation skills
Strong written and verbal communication skills
The ability to work under pressure and to tight deadlines

Job Responsibility

Processing incoming communications & instructions to ensure that relevant data is recorded on the firm database (Inprotech)
Create new cases and name records on Inprotech then starting or progressing the corresponding workflow
Monitoring due date/reminder lists and following up as required
Preparation of packages ready for filing/submission on various IPO portals or instructing foreign associates
Provide administrative document management support to fee earners such as organising and maintaining electronic case files and drafting correspondence
To be familiar with client requirements and ensure they are consistently met
Generating and forwarding documentation to internal and external clients
General administrative duties including copying, scanning, room booking and phone answering
General formalities admin support as required
Training of counterparts

What we offer

26 days’ annual holiday, plus statutory holidays
Hybrid working
Contributory pension scheme
Life assurance
Private medical insurance (after 12 months)
Permanent health insurance (after 12 months)
Reimbursement of membership fees to professional bodies required for the role

Fulltime

Associate General Counsel

Location

United States , Pittsford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Juris Doctorate from an ABA-approved institution
Active bar membership in at least one U.S. jurisdiction and in good standing
10+ years of relevant legal experience, including experience in a senior in-house legal role
Experience advising executive leadership on corporate, regulatory, compliance or commercial matters
Experience managing outside counsel and supporting litigation or complex disputes
Strong written and verbal communication skills, with the ability to provide clear, practical legal guidance
Demonstrated sound judgement and ability to operate effectively in a fast moving or high-stakes environments

Job Responsibility

Provide legal guidance to executive leadership on ongoing regulatory developments, corporate governance, compliance, risk and commercial matters
Support active litigation and manage relationships with outside counsel
Serve as interim Corporate Secretary and prepare documents for board meetings and address corporate governance matters, as needed
Review and advise on key contracts and partnership agreements currently in progress
Partner with internal teams to maintain legal and compliance continuity
Own and lead the company’s global compliance program, including implementation and continuous improvement
Ensure compliance with applicable laws, regulations, and industry standards across jurisdictions
Identify and escalate material risks or issues to leadership
Act as the main point of contact for regulators and external auditors on compliance matters
Support the legal function’s existing priorities and workflows during the interim period

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Special Programs Oversight Analyst

The Special Programs Oversight Analyst provides technical and programmatic analy...

Location

United States , Arlington

Salary:

Not provided

Tecolote Research

Expiration Date

Until further notice

Requirements

Active Top-Secret clearance with SCI eligibility
Working familiarity with routine HQ staff packages and documentation as well as HQ task and correspondence coordination tools (e.g., Task Management Tool (TMT), Enterprise Task Management System (ETMS-2), and/or Correspondence and Task Management System)
Working familiarity with SAP IT networks and databases
Working familiarity with SAP policy and general SAP security requirements
Proficiency with using Microsoft Office and other standard computer applications
Experience working successfully with senior executives at multiple organizational levels
Experience fostering stable and productive working relationships that communicate expectations and promote cooperation
Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience
Ability to work collaboratively with personnel at all levels of the organization and external to the organization
Exemplary writing and editing skills

Job Responsibility

Providing staff support regarding the range of national security, DoD, and international space equities for DoD SAPs
Assisting and advising the customer, Field Commands, the Secretary of the Air Force, and DoD SAP Central Office (SAPCO), and Air Force and DoD Senior Leaders with space-related SAP efforts and representing space equities in the SAP governance, management, and oversight activities
Liaising across the Air Force and with other Military Services, OSD, Joint Staff, Combatant Commands, defense agencies, and federal departments to ensure synchronization and horizontal protection of space SAPs for joint activities
Collaborating with Air Force and DoD SAP enterprise stakeholders on multi-domain SAP matters requiring a coordinated Air Force position
Using technical expertise, researching, analyzing, and reviewing space SAP governance actions and activities, program protections and security functions, and risk assessments to provide proposals positively impacting an SAP program’s security life cycle
Assisting in execution of original classification authority responsibilities and conducting reviews and assessments of SAP security classification guides
Preparing and coordinating SAP foreign disclosure staff packages for Deputy Secretary of Defense authorization in support of international cooperation activities
Facilitating SAP actions in support of international cooperation activities for assigned space SAPs
Participating in Anti-Tamper activities, events, and taskings, as directed, which contribute to the organization’s role as USSF AT Component Lead. Successfully coordinating with USSF subordinate AT Program Offices to ensure consistency with Air Force and DoD AT Program requirements
Conducting reviews of space AT Plans and developing Decision Memorandums to approve or reject a Plan’s final AT solution

What we offer

Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)

Fulltime

Legal Secretary

An international law firm seeks a Legal Secretary for their Miami offcice locate...

Location

United States , Miami

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint)
Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings)

Job Responsibility

Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
Knowledge of Document Management Systems (i.e., DeskSite)
Strong organizational skills and attention to detail
Good judgment and strong interpersonal communication skills
Strong analytical and problem solving skills
Strong time management skills
Requires strong computer and Internet research skills
Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner
Ability to work independently and anticipate needs of assignments
Maintains composure while meeting multiple deadlines (even with frequent interruptions)

Fulltime

Senior Acquisition Policy SME

The Senior Acquisition Policy SME supports the organization by developing, revie...

Location

United States , Arlington

Salary:

Not provided

Tecolote Research

Expiration Date

Until further notice

Requirements

Active Top-Secret clearance with SCI eligibility
Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), buckslips, memoranda, and official letter correspondence
Working familiarity with standard HQ task and correspondence coordination tools to include Task Management Tool (TMT), Enterprise Task Management System-2 (ETMS-2), and Correspondence and Task Management System (CATMS)
Proficiency with using Microsoft Office and other standard computer applications
Experience working successfully with senior executives at multiple organizational levels
Experience fostering stable and productive working relationships that communicate expectations and promote cooperation
Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience
Ability to work collaboratively with personnel at all levels of the organization
Executive-level writing and editing skills with strict attention to detail
Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support

Job Responsibility

Enabling Assistant Secretary and Space Acquisition Executive (SAE) oversight and decision-making activities, PEO program execution, and oversight efforts of space systems
Providing input and support to the major Air Force and DoD decision support processes, including Air Force and Joint Chiefs of Staff (JCS) capability requirements processes
Planning, Programming, Budgeting, and Execution (PPBE)
Defense Acquisition System and Air Force related boards, panels, and processes, including Defense Acquisition Boards (DABs), Acquisition Review Boards (ARBs), Acquisition Strategy Panels (ASPs), Configuration Steering Board (CSBs), Milestone Decision Authority (MDA) determinations and certifications
and acquisition authority delegations
Studying, researching, analyzing, and providing recommendations on requirements, space acquisition strategies, program documentation, program phase transition plans, program integration, and program execution
Providing honest broker assessments of policy compliance for space programs approaching milestone decisions
identifying issues with stated program direction
Reviewing and evaluating the impact of national, DOD, JCS, and civil government policies and activities that affect space acquisition programs and capability areas
Providing short notice, quick-reaction analyses of critical programmatic issues in the context of Congressional, Office of the Secretary of Defense (OSD) Staff, Joint Staff, Air Force, FLDCOM/ MAJCOM, and international activities

What we offer

Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)

Fulltime

IP Administrator

The IP Administrator is responsible for assisting patent attorneys in accordance...

Location

United Kingdom , Oxford

Salary:

Not provided

Marks & Clerk

Expiration Date

Until further notice

Requirements

Previous administrative or legal secretarial experience
Strong written and verbal communication skills
Good IT skills – including MS Office and Outlook
Experience of a document management system (preferred but not essential)
IP experience (preferred but not essential)
Experience working in a paperless environment
A self- motivated and pro-active attitude
A methodical approach with excellent attention to detail
Good organisation and prioritisation skills
Strong written and verbal communication skills

Job Responsibility

Processing incoming communications to ensure that relevant data is recorded on the firm database (Inprotech)
Generating and forwarding documentation to internal and external clients
Searching for files and filing of electronic correspondence, in the Document Management System (DMS) and handling communications in a paperless environment
Monitoring due date/reminder lists and following up as required
Liaising with external parties to resolve queries or obtain instructions
Recording service charges and generating invoices when applicable
Accessing external information sources to check and retrieve relevant information
Working in compliance with the firm’s quality management systems, policies and procedures
Carrying out general administrative duties including copying, scanning, room booking and phone answering
Creating, ensuring sign-off and sending standard letters/documents (including reminders) to clients

What we offer

26 days’ annual holiday plus statutory holidays
Hybrid working
Contributory pension scheme
Life assurance
Private medical insurance (after 12 months)
Permanent health insurance (after 12 months)
Reimbursement of membership fees to professional bodies required for the role

Fulltime

General Secretary Associate intern

Alan

Location:
France , Paris

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 13, 2026

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Job Posted:February 13, 2026

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Job Posted:
February 13, 2026