CrawlJobs Logo

Gallery & Exhibition Planning Manager

sothebys.com Logo

Sotheby's

Location Icon

Location:
United States , New York

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

85000.00 - 110000.00 USD / Year

Job Description:

This AVP serves as the strategic hub for the New York sales calendar, including exhibition and auction programming, as well as building activations such as events, rentals, and space allocation across the Breuer and other New York locations. The role includes oversight of all space scheduling within the building—salons, galleries, blacklight rooms, freight landings, and other shared areas—and requires close coordination with the Dock Master to anticipate and manage operational impacts. In a project-management and communications–heavy capacity, this leader ensures that all stakeholders—from Specialist departments to Events, Partnerships, Facilities, and Exhibition Design—have clarity on what spaces are available, what is booked, and how activities impact one another. The role proactively anticipates pressure points, aligns timelines, and provides clear guidance on potential conflicts or constraints.

Job Responsibility:

  • Lead development of the NY sale and exhibition calendar in partnership with Specialist departments, Sales Directors, General Managers, Bids, Private Sales, and regional colleagues
  • Manage turnaround timelines and ensure schedule cohesion across Breuer galleries and NY activities
  • Communicate sale dates to global colleagues and competitors where appropriate
  • Lead the annual planning process for worldwide gallery scheduling, ensuring alignment across regions
  • Notify global counterparts of changes promptly and maintain strong channels of communication to avoid conflicts
  • Serve as a liaison with scheduling counterparts at other major houses to monitor and mitigate sale calendar clashes
  • Serve as the primary point of contact for all Breuer space allocation—including exhibitions, private sales, events, viewings, and construction impacts
  • Assess space requests, identify conflicts or downstream impacts, and recommend appropriate allocations or adjustments
  • Provide visibility to all teams on building constraints, closures, or schedule adjustments
  • Maintain a real-time understanding of building activity, upcoming sales, major art fairs, and global events that impact scheduling
  • Share updates and planning documents with key internal stakeholders to ensure alignment
  • Partner with Facilities and Exhibitions teams to improve the space’s flow, functionality, and visitor experience
  • Partner with Events, Facilities, Exhibition Design, and Logistics to communicate how programming decisions impact timelines, labor planning, and readiness
  • Escalate scheduling conflicts early and propose solutions that meet business needs
  • Partner with Planning team on schedule optimization at auction house
  • Work in close partnership with the Gallery & Exhibition Operations Manager to ensure adequate turnaround time for deinstall, installation, and resets between exhibitions
  • Collaborate with the Property Logistics Manager to plan the transfer schedule for property moving in and out of the building and ensure that logistical constraints are incorporated into the programming calendar
  • Map projected costs associated with compressed turnovers, obtain necessary budget approvals, and communicate financial impacts to leadership
  • Manage Logistics Support Manager

Requirements:

  • 5-7 years of relevant experience in gallery operations, exhibition planning, auction house operations, museum operations, or a comparable environment
  • Strong project management and planning skills
  • Demonstrated ability to own and maintain schedules, anticipate constraints, and manage tight turnarounds across multiple stakeholders
  • Proven cross-functional partnership experience
  • Confident communicator and effective problem-solver, able to resolve conflicts professionally and escalate issues appropriately
  • Financial and resource awareness, including understanding labor and cost impacts associated with compressed schedules
  • People management experience, including oversight of direct reports and coordination of team workflows
  • Detail-oriented with high standards, maintaining excellence in visual presentation and client experience
  • Flexibility to work evenings and weekends as required by business needs
What we offer:
  • discretionary bonus
  • competitive benefits package

Additional Information:

Job Posted:
January 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Gallery & Exhibition Planning Manager

Gallery Assistant

David Zwirner seeks a full-time Gallery Assistant for its London gallery. Qualif...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
davidzwirner.com Logo
David Zwirner Gallery
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Bachelor’s degree in Art History or a related field
  • Demonstrated familiarity with and interest in contemporary art and the gallery’s programme
  • A detail-oriented, take-ownership approach, self-organisation, and the ability to manage multiple concurrent tasks and projects
  • Strong written and verbal communication skills
  • Experience with data entry
  • A positive and helpful attitude
  • Previous experience at a gallery, museum, or comparable arts organisation is required
  • Eligibility to work in the UK is essential
Job Responsibility
Job Responsibility
  • Greeting visitors with professionalism and warmth, and interfacing with the public
  • Fielding and directing incoming phone calls
  • Ensuring that front desk materials are always up to date and immaculately presented
  • Managing various gallery and staff calendars
  • Managing the shipping and receiving of gallery mail and packages
  • Maintaining general office and kitchen supply inventories
  • Maintaining the pristine appearance of the front desk area and the built-in book displays, while keeping exhibition materials stocked and orderly
  • Assisting with contact database maintenance, exhibition preparation, vinyl production, and additional projects as needed
  • Providing general administrative support for all departments
  • Overseeing the general London mailbox and managing online sales enquiries, promptly directing queries to the relevant teams
  • Fulltime
Read More
Arrow Right

Arts and Social Impact Educator, Oda Japan Program

Boston Children’s Museum is seeking a bilingual candidate with fluency in Englis...
Location
Location
United States , Boston
Salary
Salary:
40000.00 - 45000.00 USD / Year
bostonchildrensmuseum.org Logo
Boston Children's Museum
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Some college experience or equivalent work experience is preferred, with a background in museum education or other informal learning environment (or classroom teaching plus demonstrated understanding of community/informal educational settings)
  • Strong understanding of Japanese culture, contemporary society, and traditions through lived experience or cultural studies
  • additional background in historic preservation, interpretation, arts, and creative studies experience also valued
  • Strong experience working with young children ages 0 - 10, and an understanding of children’s emotional, intellectual, and social development, and the role of culture
  • Fluency in spoken and written English and Japanese
  • Demonstrated knowledge, understanding, and experience with informal education and family learning, particularly identity-based education
  • Existing relationships within the Japanese community in Boston, nationally/internationally is a plus
  • Communicate in Japanese, with the ability to navigate through many of the social practices of the Japanese culture and community
  • Responsibly and respectfully embody a sense of belonging in the space and create community in the exhibit
  • Proven ability to understand and interpret existing relevant educational research and theory to inform practice
Job Responsibility
Job Responsibility
  • Support the interpretation, programming, and visitor experience within the Japanese House exhibit, developing and implementing best practices for culturally inclusive learning experience
  • Create, test, and refine educational activities, incorporating feedback from colleagues, teachers, and community members
  • Develop and facilitate engaging, educational and interactive programming for Museum visitors, school groups and educators, focusing broadly on the Japanese Program, including, but not limited to, Japanese House Exhibit guided tours, school vacation week and summer programming
  • Supports the repair and preservation of the Japanese House Exhibit, the 140-year-old historic architecture from Kyoto, by managing the daily maintenance and cleaning routines of the house, as well as all its integral materials, such as furniture pieces, shoji and fusuma paper doors, tatami floors, silk textiles, tokonoma artworks, a butsudan Buddhist altar, a kamidana Shinto shrine, and various Japanese materials
  • Assist special initiatives and projects related to the Japanese House and Gallery spaces
  • Support and coordinate community engagement efforts, including building relationships with key stakeholders like the Consulate General of Japan, Japan Society of Boston, and Urasenke Boston, ensuring the Japanese House reflects diverse narratives within Japanese culture
  • Facilitate cross-cultural exchange through partnerships that strengthen ties between the Museum, Boston, and Japan, while expanding program visibility and community involvement
  • Serve as a point of contact for the Japan Program volunteers, supporting the coordination of volunteers
  • Train and mentor other Educator staff, floor staff, interns
  • Communicate information about the Japan Program to appropriate staff within the Museum, including Visitor Experience staff, and external audiences
What we offer
What we offer
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • 13 Paid Holidays
  • Up to 12 Sick days
  • Mass Earn Sick Time
  • Up to 10 Vacation days
  • 403(b) Retirement Plan
  • Flexible Spending Accounts
  • Qualified Transportation Accounts
  • Fulltime
Read More
Arrow Right

Communications & Marketing Intern

David Zwirner’s Los Angeles Communications and Marketing teams seek an intern to...
Location
Location
United States , Los Angeles
Salary
Salary:
17.87 USD / Hour
davidzwirner.com Logo
David Zwirner Gallery
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A general interest in the arts or larger creative arena
  • Desire to work in a fast-paced environment
  • Enthusiasm for engaging in a range of media and interdisciplinary projects
  • Eagerness to learn, self-starter
  • Excellent written and verbal communication skills
  • Detail-oriented, strong time-management skills, and an ability to multitask
  • Knowledge of Excel and Google Documents is required
  • Knowledge of Notion, Adobe Creative Cloud, and Figma is a plus
Job Responsibility
Job Responsibility
  • Maintain a strong understanding of publishing industry matters
  • Aid in the production of media reports for artist studios and estates
  • Help develop individualized press strategies for upcoming exhibitions
  • Create press packages for upcoming exhibitions and media requests
  • Track incoming press, including monitoring daily media alerts and creating press clippings
  • Work to actively maintain, research, and expand our roster of media contacts
  • Support our growing press archive
  • Conduct media outreach to ensure our openings are promoted on local arts and events calendars
  • Support in planning, outreach, and on-the-ground operation of press previews
  • Research target audiences and update gallery contact databases
  • Parttime
Read More
Arrow Right
New

Hse Coordinator

The HSE Coordinator will support the HSE team in implementing and maintaining he...
Location
Location
United States , Milford
Salary
Salary:
29.00 - 32.00 USD / Hour
bureauveritas.cz Logo
Bureau Veritas Certification CZ, s.r.o.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree in Occupational Health and Safety, Environmental Science, Engineering, Business Administration, or related field OR associate degree with strong interest in HSE career path
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Good organizational and time management abilities
  • Attention to detail and accuracy
  • Basic computer literacy and willingness to learn new software
  • Ability to follow instructions and procedures
  • Eager to learn and develop HSE expertise
  • Proactive and takes initiative
  • Team player with positive attitude
Job Responsibility
Job Responsibility
  • Administrative Support
  • Assist in maintaining HSE documentation, records, and filing systems
  • Update and distribute safety procedures and policies
  • Prepare reports, presentations, and correspondence
  • Maintain training records and certification databases
  • Schedule HSE meetings, inspections, and training sessions
  • Safety Support Activities
  • Site inspections and audits with senior HSE oversight
  • Help conduct workplace safety walkthroughs and observations
  • Assist in incident investigations and documentation
  • Fulltime
Read More
Arrow Right
New

Business Development Specialist I

The Business Development Specialist is responsible identifying potential new cus...
Location
Location
United States , Remote
Salary
Salary:
60000.00 - 70000.00 USD / Year
bureauveritas.cz Logo
Bureau Veritas Certification CZ, s.r.o.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s Degree in Business Administration or closely related field
  • Minimum of 2 year(s) of experience in a business environment preferably in direct selling, sales management or sourcing management within the consumer products industry (retailer, brand or importer)
  • Minimum of 2 year(s) of experience in consumer products businesses
  • Analytical and creative in mining new business, overcoming obstacles and closing deals
  • Competitive, positive and have an outgoing personality
  • Ability to work with a wide variety of people and communicate effectively
  • Ability to negotiate and sell relevant services
  • Research skills for prospecting new clients and territories
  • Must be personable and work well independently, as well as in a team environment
  • Develop an understanding and general competency in areas of regulations, standards, and compliance requirements relating to the consumer products market
Job Responsibility
Job Responsibility
  • Generate new sales with clients and prospects
  • Source new sales opportunities through inbound lead follow up and outbound cold calls and emails
  • Prospect for client meetings to introduce services – Region: US, Europe and Canada
  • Generate leads and have an active prospect 'pipeline' with a minimum total wallet of $500k
  • Identify cross-selling opportunities to generate new and additional revenue
  • Route qualified, insourcing or special project opportunities to the correct KAM for further development and closure
  • Close sales and achieve quarterly goals
  • Understand and demonstrate products and services to prospective clients
  • Define and develop with client an understanding of client's needs, objectives, and expectations related to compliance, safety and quality and match these to CPSD's services and capabilities
  • Develop strong client relationships including day-to-day contact up through multiple levels
  • Fulltime
Read More
Arrow Right
New

Customer Service Supervisor

Location
Location
Canada , Edmonton
Salary
Salary:
Not provided
bureauveritas.cz Logo
Bureau Veritas Certification CZ, s.r.o.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • University degree or college diploma in Sciences, preferably chemistry or environmental related and/or equivalent experience
  • 3 - 5 years’ experience in the industry
  • 2 - 3 years of Team Leader or Supervisory experience
  • Strong, demonstrated leadership skills and experience
  • Ability to coach, mentor and motivate
  • Ability to communicate effectively and work collaboratively with lab operations, management, and Customer Service team members
  • Excellent verbal and written communication skills
  • Excellent interpersonal communication and computer skills
  • Organized, detail-oriented and focused
  • Superior multi-tasking skills and ability to work under pressure
Job Responsibility
Job Responsibility
  • Lead and manage the systemic effectiveness of the CS team
  • Develop and monitor Key Performance Indicators (KPI’s) to measure individual and team effectiveness
  • Monitor and evaluate functional performance of the team, conduct regular coaching sessions, identify opportunities for improvement and develop action plans to ensure continuous growth and effectiveness of service skills and technical expertise
  • Provide clear direction, coaching and support to the team to ensure efficient, effective and professional client interactions with internal/external customers
  • Provide support and guidance to the team to ensure successful implementation of service to Bureau Veritas’ clients
  • Complete daily check-in with each team member
  • Provide support as point of escalation for stalled situational issues and/or issues beyond employees control or authority
  • Review, streamline and develop/update departmental processes and work instructions to ensure a high-level “customer experience”, consistency and maximize team efficiencies, while maintaining a focus on quality, innovation and continuous improvement
  • Participate in cross-functional meetings, as required, to help ensure customer expectations are met and/or concerns are resolved in a timely manner
  • Facilitate dialogue with other departments, Scientific Specialists, and the Leadership Team to monitor client experience feedback, discuss sector/client specific strategies, potential client on-boarding, systemic client concerns and targeted priorities
Read More
Arrow Right
New

Software Developer

Long Description 1; Long Description 2; Long Description 3; Long Description 4
Location
Location
India , Mumbai
Salary
Salary:
Not provided
bureauveritas.cz Logo
Bureau Veritas Certification CZ, s.r.o.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 2 years of experience in application development (Java Web/Enterprise)
  • Good understanding of OO techniques
  • Experience with Architecture and design of complex industrial applications
  • Good Core Java, JavaScript, JQuery, Spring, JDBC
  • Strong DB and SQL knowledge. Should be able to write project related SQL by his/her own
  • Handsome knowledge of Full Stack Development
  • Ability to define requirements and work in a concept-to-design model
  • Good communication & interpersonal skills
What we offer
What we offer
  • A highly motivated team of working on challenging and exciting applications
  • Product development using Agile-Scrum- software development methodology
  • A dynamic environment in a fast-growing division
  • Opportunity to work on cutting edge technologies and tools
Read More
Arrow Right
New

Food Service Worker - Concordia the Buzz

The Food Service Worker will assist the manager with food/meal preparation; main...
Location
Location
Canada , Montreal
Salary
Salary:
Not provided
aramark.co.uk Logo
Aramark UK
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Food Service Certificate as needed
  • Sufficient education or training to read, write, and follow verbal and written instructions
  • Be able to work quickly and concisely under pressure
Job Responsibility
Job Responsibility
  • Prepare quality food and baked goods according to a planned menu
  • Prepare a daily report that verifies transactions
  • Understand what is inclusive of a meal
  • Ensure storage of food in an accurate and sanitary manner
  • Serve food according to meal schedules, department policies and procedures
  • Use and care of kitchen equipment, especially knives
  • Timely preparation of a variety of food items, beverages
  • Add garnishments to ensure customer happiness and eye appeal
  • Coordinate and assist in major cleaning of refrigerators, freezers, and cooking and serving equipment
  • Adhere to all food safety regulations for sanitation, food handling, and storage
Read More
Arrow Right