Fund & Corporate Services Officer Job at Alter Domus (Luxembourg)

Fund & Corporate Services Senior Officer

We’re determined to define best practice for the future of corporate services. A...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

University degree, preferably in Accounting & Finance or Economics or ACCA qualification
3 to 5 years of relevant experience in the fields of alternative investment fund administration, audit firms or domiciliation
Fluent in English
Team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate

Job Responsibility

Taking part in the setup of alternative investment funds and liaising with independent tax specialists, lawyers, and notaries as a part of setting up funds
Taking care of the day-to-day operations of the funds and following up with third parties, including investors and fund managers
Handling the fund’s accounts and collaborating in the preparation of periodic reports and regulatory reports for the fund’s entities
Preparing the funds’ periodic Net Asset Value calculation and year-end financial statements, coordinating the audits, and reviewing other fund related reports
Coordinate Investor servicing, including investor onboarding, capital calls, distributions as well as issuance of shareholder statements
Organising and participating in board meetings and shareholders' meetings
Reviewing tax returns and tax balances and maintaining relevant contacts with the tax authorities

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Corporate Services Officer - Real Estate

You will be working closely with a client account and as thus will be supporting...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

University degree, preferably in Accounting & Finance or Economics
0 to 2 years of relevant experience in the fields of domiciliation or audit
Fluent in English
Team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate
Knowledge of French or German will be considered as an asset

Job Responsibility

Coordinating and contacting tax specialists, lawyers, and notaries as a part of setting up funds
Working on the day-to-day operations of the funds and following up with third parties, including investors and clients
Handling the company's accounts and collaborating in the preparation of periodic reports and regulatory reports for the company's entities
Reviewing financial statements and consolidated accounts, and coordinating the audits
Reviewing tax returns and tax balances and maintaining relevant contacts with the tax authorities
Responding to clients' requests in terms of tax planning in close collaboration with external tax advisors, if needed

What we offer

Support for professional accreditations
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Corporate Services Officer

As a world leading provider of integrated solutions for the alternative investme...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

University degree, preferably in Accounting & Finance or Economics
0 to 2 years of relevant experience in the fields of domiciliation or audit
Fluent in English and German (knowledge of French will be considered as an asset)
Team spirit, capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate

Job Responsibility

Coordinating and contacting tax specialists, lawyers, and notaries as a part of setting up funds
Woking on the day-to-day operations of the funds and following up with third parties, including investors and clients
Handling the company’s accounts and collaborating in the preparation of periodic reports and regulatory reports for the company’s entities
Reviewing financial statements and consolidated accounts, and coordinating the audits
Reviewing tax returns and tax balances and maintaining relevant contacts with the tax authorities
Responding to clients' requests in terms of tax planning in close collaboration with external tax advisors, if needed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Corporate Services Senior Officer (SPV Accounting)

We’re determined to define best practice for the future of corporate services. A...

Location

Lithuania , Vilnius

Salary:

2670.00 - 3670.00 EUR / Month

Alter Domus

Expiration Date

Until further notice

Requirements

Strong academic background, preferably with a degree in Accounting, Finance, Audit or Economics
Relevant experience within the fields of accounting or audit, ideally within a corporate service provider or audit firm
Fluent in English
High level of IT literacy with strong Excel and Word skills

Job Responsibility

Acting as the main point of contact for all matters relating to the account, linking the client and other junior staff working on the account
Reviewing work before it is submitted to senior management
Participating in the set-up of funds/ SPVs and implementation of complex international structures as part of restructuring plans, mergers and acquisitions
Coordinating contact with independent tax specialists, lawyers and notaries
Taking care of the day-to-day operations of funds/ SPVs, following up with clients and investors as appropriate
Maintaining books and records and preparing periodic reports, including reviewing regulatory reports for the funds/ SPVs as well reviewing financial statements and consolidated accounts
Preparing statutory financial statements, coordinating audits and maintaining contact with auditors
Preparing periodic tax and VAT returns and maintaining contact with the relevant tax authorities and tax advisers
Assisting in the organisation of board meetings and shareholders’ meetings

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Corporate Services Senior Officer

Assist in performing the day to day transactions pertaining to the management of...

Location

Mauritius

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

You hold a university degree preferably in Business Administration or Law with management, Finance with Law, Business Management or Financial Services or are pursuing studies in Institute of Chartered Secretaries and Administrators ("ICSA")
You have between 3-5 years of relevant experience in corporate secretarial and administration in Global Business
You have good knowledge of regulation governing the global business sector and the legal requirements of Global Business Companies and Funds
Listen and respond to customer request in a timely manner
You are fluent in English and French
Good written and verbal communication skills
Strong organisational and multi-tasking skills
Ability to check and maintain a high level of accuracy and attention to detail
You possess team spirit, ability to work in demanding and high pressure environment, motivation to work well as an individual and as a team, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate

Job Responsibility

Assist in performing the day to day transactions pertaining to the management of the clients' affairs and ensure that same is executed in a timely manner and efficiently
Assist with the incorporation of entities in Mauritius including the internal process of onboarding clients
Convene, prepare and attend Board Meeting and AGMs of entities and review of agenda and board papers of the meetings
Review of draft minutes of meeting and resolutions
Liaise with local authorities (ROC, FSC, MRA etc…), banks and auditors regarding ongoing regulatory, operational, administrative and audit matters
Develop and maintain relationships with banks and auditors
Maintaining accurate records of the company activity and corporate status and ensure that the information is up to date and client information updated on relevant internal system
Responsible for a portfolio of clients, acting as the direct point of contact for clients and provide a high standard of customer service for clients accordingly
Ensure that all companies are in compliance with relevant laws, licensing conditions, regulation and guidelines including due diligence document
Ensure company policies and procedures are followed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays, plus an additional day off for your birthday
Continuous mentoring along your career progression
Active sports, events and social committees across our offices
24/7 support available from our Employee Assistance Program
The opportunity to invest in our growth and success through our Employee Share Plan

Fulltime

Corporate Officer

This is fund accounting and administration at its finest. Where we pair end-to-e...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Alter Domus

Expiration Date

Until further notice

Requirements

Bachelor degree in business administration any other relevant field
at least 2 year of experience as Corporate Officer or Corporate Secretary Assistant
fluent in English and French
excellent interpersonal and customer-service skills with a professional approach at all times in accordance with policies and procedures, legal/regulatory requirements
able to work on multiple projects at the same time, prioritize matters and meet deadlines
extremely organized and rigorous
able to build good working relationships and gain confidence of others

Job Responsibility

Manage the day-to-day administration of a portfolio of client entities, coordinating tasks and ensuring deadlines are met
Liaise with legal professionals, financial institutions, and clients both locally and internationally
Support corporate transactions of clients including subscriptions, transfers, capital increases and distributions
Maintain and update statutory records, databases, and related filings and payments
Assist with collection of KYC documentation, preparation of bank account opening forms and coordination with external parties as required
Assist in drafting agreements and other documentation
Contribute to ad hoc corporate-secretarial tasks as needed

What we offer

Support for professional accreditations such as ACCA and study leave
Flexible arrangements, generous holidays and birthday leave
Continuous mentoring along your career progression
Detailed career pathway with structured support
Exclusive access to online learning
Active sports, events and social committees
Employee Assistance Program
Employee Share Plan

Associate - Corporate Secretarial Services (COE)

Location

Ireland , Dublin

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

A Bachelor's degree
An excellent command of the English language
At least two years of relevant work experience
The candidate should be self-motivated and will show an ability to work in a demanding and progressive environment, meeting deadlines as necessary
Excellent interpersonal and communication skills
Highly organised, proactive, accurate and have a sense of responsibility and priority management

Job Responsibility

Build a relationship with the stakeholders of funds/entities
Organisation of Board, Board Committee and shareholder meetings, including the production/ review of materials in advance of such meetings and minutes thereafter
Assist with changes to Boards of directors, service providers etc. and the necessary notifications and documents relating thereto
Ensure that all actions taken, and agreements entered into by entities, are duly considered and authorised by the Board of directors
Assist with the approval of financial statements and assist clients with conflicts of interest registers and Board assessments, if required
Provide reporting to the management of the team
Update client records
Assist with project work, as directed by the management of the team
Produce and/ or review draft resolutions, as required
Liaise with registered offices in respect of requisite filings to be made for each fund/entity and to make and/or monitor all necessary registrations with governmental and similar agencies in the jurisdiction of each fund

Fulltime

Senior Associate - Corporate Secretarial Services (COE)

The Senior Associate – Corporate Secretarial Services (COE) will be an integral ...

Location

Luxembourg , Senningerberg

Salary:

Not provided

Waystone Governance Ltd.

Expiration Date

Until further notice

Requirements

You (preferably) hold a degree in Business or Law or equivalent experience with a focus on company secretarial services
You have a minimum of 4 years of experience in relevant, funds related company secretarial roles
You have a strong knowledge of Luxembourg corporate and fund regulations
You are highly organised, proactive, accurate and have a sense of responsibility and priority management
You are able to work independently
You are fluent in English (written and spoken)
You are proficient in MS Office (Word, Excel, Outlook, and Teams).

Job Responsibility

Manage a complex portfolio of underlying clients, within a single client relationship
Manage operations for that portfolio, ensuring delivery within the team's specified timeframes and procedures
Support board support activities, including meeting organisation, coordination with attendees, preparation, distribution and/or review of materials, drafting and/or review of minutes and managing post-meeting actions
Compile management information, team performance and KPI tracking for management
Maintain and update client files and corporate records in accordance with regulatory and internal standards
Provide guidance, training and mentorship to team members and members of the wider Corporate Secretarial Services team, if required
Manage administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution and safekeeping and legalisation processes
Support company lifecycle events such as formations, dissolutions and annual obligations (AGMs, EGM) as well as ad-hoc corporate secretarial matters (e.g., changes to directors, registered office and share capital)
Take full ownership of delegated tasks and actively contribute to team success
Draft and/ or review resolutions and other corporate documentation and manage execution

Fulltime

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Fund & Corporate Services Officer

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