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Full-Desk Transactional Accounting Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Little Rock

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Category:

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Contract Type:
Not provided

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Salary:

Not provided

Job Description:

We’re seeking a hands-on accounting detail oriented to own end‑to‑end Accounts Receivable and Accounts Payable for a fast‑paced retail and food distribution operation. This role oversees high‑volume invoicing, cash application, collections, vendor billing, 3‑way match POs, credits/rebills, and weekly payment runs—with tight coordination across Sales, Purchasing, Warehouse, and Customer Service. Ideal for a detail‑driven self‑starter comfortable with inventory flows, deductions, pricing changes, and perishable item timelines.

Job Responsibility:

  • Own full‑cycle A/R: billing, EDI invoice processing, cash application (ACH, lockbox, checks, credit cards), and collections
  • Generate customer invoices from sales orders
  • reconcile ASN/EDI activity and resolve rejections
  • Monitor A/R aging
  • conduct targeted outreach on past‑due balances, short‑pays, and deductions (promotions, damages, returns, spoilage)
  • Process credits/rebills, tax adjustments, and pricing corrections
  • maintain audit trails
  • Reconcile A/R subledger to G/L
  • prepare month‑end revenue, reserves, and bad‑debt schedules
  • Partner with Sales/Customer Service to prevent repeat billing errors and improve DSO
  • Manage A/P full cycle: vendor setup, invoice intake, 3‑way match (PO/receipt/invoice), price variances, and approvals
  • Execute weekly payment runs (ACH/wire/check) within cash forecast
  • ensure discounts captured per vendor terms
  • Resolve debit/credit memos, RTVs, short receipts, and freight discrepancies with Warehouse/Purchasing
  • Reconcile vendor statements
  • maintain accurate accruals for goods/services received but not invoiced
  • Support 1099 preparation and sales/use tax documentation
  • Perform daily cash posting and bank reconciliations, support liquidity tracking
  • Validate landed cost, freight allocation, and inventory valuation tie‑outs impacting COGS
  • Assist with month‑end close: journal entries, reconciliations, schedules, and flux analysis
  • Prepare audit support for external auditors and internal controls testing (SOX‑lite if applicable)
  • Maintain clean master data (customers, vendors, terms, tax, banking)
  • Document SOPs and drive process improvements (automation, EDI mapping fixes, matching tolerances)
  • Leverage ERP reports and BI dashboards to reduce errors and improve cycle time

Requirements:

  • 2–5+ years in full‑cycle A/R and A/P, preferably in retail, CPG, wholesale, or food distribution
  • Experience with 3‑way match, high‑volume invoicing, EDI, and deductions (promos, returns, damages)
  • Proficiency with an ERP (e.g., NetSuite, Microsoft Dynamics/Business Central, Sage Intacct, Epicor) and Excel (VLOOKUP/XLOOKUP, pivot tables)
  • Strong grasp of G/L reconciliation, accruals, revenue/COGS impact, and cash application
  • Excellent follow‑up and communication with customers and vendors
  • service mindset + accountability
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
March 22, 2026

Work Type:
On-site work
Job Link Share:

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