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Robert Half Logo Robert Half · Finance

Full Charge Bookkeeper Office Manager

United States, Bettendorf · Job Posted February 10, 2026
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Job Description

Are you energized by a busy environment where no two days look the same? Do you thrive when you’re wearing multiple hats in a small-mid sized business setting? If you love being the glue that holds a business together — we’d love to meet you! We’re seeking a high‑trust, proactive Office Operations Manager/Bookkeeper who can fully own the role, improve systems, close gaps, and keep an established $10M/year business running smoothly and efficiently. This is a role for someone who takes pride in being indispensable.

Job Responsibility

  • Office Operations & Internal Coordination: Purchasing supplies and maintaining stock for office + warehouse
  • New vendor setup and ongoing vendor communication
  • Document control and organizing critical company records
  • Email and phone communication with customers, employees, and vendors
  • Supporting management, field service technicians, warehouse staff, and construction teams
  • Handling multiple issues at once — especially during busy morning kickoff hours
  • Keeping timelines tight and business operations predictable
  • Bookkeeping & Financial Support: A/R → invoicing, customer billing, and collections support
  • A/P → processing bills, coding expenses, and ensuring timely payments
  • Reconciliations → basic account reconciliations to keep finances clean and accurate
  • Preparing financial information for an outside accounting/payroll firm
  • Gathering weekly timesheets, reviewing job allocations, and prepping payroll for CPA submission
  • Supporting annual insurance updates and helping maintain compliance with state organizations
  • Helping manage 5,000+ invoices per year with precision
  • Field & Warehouse Support: Maintaining accurate work orders
  • Tracking parts and product placement
  • Coordinating with technicians to ensure jobs are documented correctly
  • Making sure billing and paperwork stay aligned
  • Protecting timelines, jobs in progress, and cash flow predictability

Requirements

  • Have strong experience with office operations and bookkeeping- specifically while using QuickBooks
  • Enjoy fast‑paced days with lots of variety
  • Are highly organized and detail‑oriented
  • Communicate clearly, personably and professionally
  • Are tech‑savvy and enjoy improving workflows
  • Take pride in being the dependable, steady presence a team counts on
  • Love solving problems and keeping everyone on the same page

What we offer

  • Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
  • Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan
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