Front Office / Service Coordinator Job at Robert Half (Ottawa)

Front Office Coordinator

The Front Office Coordinator manages the reception desk of our LA Office. They p...

Location

United States , Los Angeles

Salary:

21.00 - 25.00 USD / Hour

Acumen, LLC

Expiration Date

Until further notice

Requirements

0-2 years of experience in a related role
Courteous and professional in person and on the phone
Demonstrated aptitude and enthusiasm for learning
Demonstrated integrity, flexibility, and collaborative approach to work
Able to work occasional evenings and weekends
Able to use basic office equipment such as fax machine, copier, etc.
Able to maintain confidential records and information
Familiar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers

Job Responsibility

Greets visitors, answers questions, and screens incoming calls
Receives, sorts, and routes all incoming and outgoing mail and deliveries
Responds to inquiries received via phone, mail, and/or email or appropriately routes them
Organizes and maintains paper and electronic files
Performs general administrative duties i.e. copying, faxing, filing, shredding
Coordinates, purchases, and tracks office and kitchen supplies, weekly office food orders, and meals
Maintains expense tracker and conducts monthly reconciliation of credit card expenses
Maintains conference rooms, kitchens, and common areas
Coordinates with other administrative staff to ensure reception coverage
Manages calendar appointments and schedules meetings as needed

Fulltime

Front Office Guest Service Attendant

Assist staff with problem payments; process check-ins and check-outs; handle pay...

Location

Fiji , Sheraton Fiji Golf & Beach Resort

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D.
At least 1 year of related work experience
Eligible for individuals with working rights in Fiji

Job Responsibility

Expediting problem payments
Following up with guest regarding satisfaction with guest-related issues
Processing check-ins and check-outs
Handling payment types
Resolving disputes
Coordinating with housekeeping
Running daily reports
Reviewing shift logs and memo books
Preparing and balancing receipts
Guiding and coaching employees

What we offer

Equal opportunity employer
Fosters diverse environment
Non-discrimination policy

Parttime

Reception & Office Space Coordinator

Our client is looking to recruit a dynamic and motivated Reception & Office Spac...

Location

United Kingdom , Ashford

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a front-of-house or customer service role
Strong communication skills and the ability to interact effectively with diverse individuals
Proficient in administrative tasks and familiar with basic financial management
Confident, adaptable, and ready to tackle any challenge with a smile
Keen eye for detail to help maintain high standards across all areas of the business centre
Motivated and eager to contribute to the wider goals of the organisation while ensuring exceptional client service

Job Responsibility

Welcoming Visitors: Greet and assist all visitors and tenants, ensuring a warm and friendly atmosphere
Maintain Standards: Manage the ground floor reception, meeting rooms, and breakout areas, keeping them impeccably presented and maintained at all times
Operational Support: Work closely with the Operations and Commercial Directors to facilitate the day-to-day operations and sales of the centre
Customer Engagement: Build strong relationships with business centre clients, gathering feedback to enhance their experience continuously
Administrative Excellence: Ensure a professional reception in line with company policies, capturing meeting room bookings and additional services for accurate invoicing

What we offer

25 days annual leave
free parking
private health care
life assurance
free annual eye test
discretionary annual bonus

Fulltime

Front Desk Coordinator

We are offering a contract to hire employment opportunity for a Front Desk Coord...

Location

United States , Placerville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in Administrative Assistance
Proficiency in Answering Multi-Line Phone System
Experience in providing Concierge Services
Demonstrated ability in Customer Service
Adequate skills in Data Entry
Strong Interpersonal Skills
Proficiency in Microsoft Excel
Familiarity with Microsoft Outlook
Proficiency in Microsoft Word
Ability to efficiently Organize Files

Job Responsibility

Manage front office tasks meticulously and efficiently
Provide exceptional customer service and handle incoming calls and correspondence in a detail-oriented manner
Maintain a detailed log of phone calls, respond promptly, and forward inquiries to the appropriate team members
Warmly welcome clients upon arrival and ensure their comfort during their visit
Schedule appointments carefully and manage attorney calendars effectively
Ensure meeting rooms are well-organized and prepared for client consultations
Handle incoming and outgoing mail swiftly and efficiently
Assist with light administrative duties as needed
Maintain cleanliness and detail-oriented appearance of common areas
Use Microsoft Word, Excel, and Outlook proficiently for various tasks

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan

Fulltime

Agent - Welcome Desk (Front Office)

Process all guest check-ins by confirming reservations, assigning room, and issu...

Location

Macau , Macau

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
No related work experience
No supervisory experience
No license or certification required

Job Responsibility

Process all guest check-ins by confirming reservations, assigning room, and issuing and activating room key
Process all payment types such as room charges, cash, checks, debit, or credit
Process all check-outs including resolving any late and disputed charges
Answer, record, and process all guest calls, messages, requests, questions, or concerns
Coordinate with Housekeeping to track readiness of rooms for check-in
Communicate parking procedures to guests/visitors and dispatch bell staff or valet staff as needed
Supply guests with directions and information regarding property and local areas of interest
Run daily reports (number of arrivals, departures), identify any special requests, and check reports for accuracy
Complete designated cashier and closing reports in the computer system
Cash guests' personal checks and traveler's checks

Fulltime

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in a similar role such as Front Desk Coordinator or Receptionist
Proficiency in performing receptionist duties including handling incoming calls, managing correspondence, and greeting visitors
Excellent organizational skills to manage multiple tasks and meet deadlines
Strong communication skills, both verbal and written, to interact effectively with clients and staff
Proficiency in using office equipment such as fax machines, scanners, and printers
Familiarity with office management systems and procedures
Ability to maintain confidentiality of sensitive information
High school diploma or equivalent education level
Experience with Microsoft Office Suite, particularly Word, Excel, and Outlook
Ability to work in a fast-paced environment and handle high stress situations

Job Responsibility

Oversee the operations of the front desk to ensure efficient service delivery
Coordinate and manage services within the facility for optimal use
Handle incoming calls, providing prompt and courteous service to callers
Ensure the organization of workspace for efficient operations and productivity
Take the lead in the planning and coordination of meetings and events, ensuring all logistics are taken care of

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Front of house coordinator

Temporary Front of House Coordinator position within a prestigious accountancy f...

Location

United Kingdom , Bradford

Salary:

12.70 - 13.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a front-of-house or customer service role is a plus
Strong interpersonal skills and a positive attitude
Ability to work independently and as part of a team
Friendly, organised, and has excellent communication skills
Enjoy interacting with people and providing top-notch service

Job Responsibility

Greet and assist clients
Manage incoming calls and inquiries
Maintain a tidy and welcoming reception area
Coordinate appointments and meetings
Support the team with general administrative tasks

What we offer

Direct employment with Office Angels
Eye care vouchers and contributions toward glasses for VDU use
Expert support in finding permanent roles and preparing for interviews
Weekly pay every Friday
Optional pension scheme with employer contributions
Easy online timesheet management
28 days paid annual leave accrued weekly
FREE access to LinkedIn Learning

Parttime

Front Office Associate

Front Office Associate position at Courtyard by Marriott Bali Nusa Dua Resort re...

Location

Indonesia , Bali Nusa Dua

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
No related work experience
No supervisory experience
No license or certification required

Job Responsibility

Process all guest check-ins by confirming reservations, assigning room, and issuing and activating room key
Process all payment types such as room charges, cash, checks, debit, or credit
Process all check-outs including resolving any late and disputed charges
Answer, record, and process all guest calls, messages, requests, questions, or concerns
Coordinate with Housekeeping to track readiness of rooms for check-in
Communicate parking procedures to guests/visitors and dispatch bell staff or valet staff as needed
Supply guests with directions and information regarding property and local areas of interest
Run daily reports (number of arrivals, departures), identify any special requests, and check reports for accuracy
Complete designated cashier and closing reports in the computer system
Cash guests' personal checks and traveler's checks

What we offer

Equal opportunity employer
Valued and celebrated unique backgrounds
Non-discrimination policy
Passionate about better serving travelers
Empowering guest experience
Being part of a small yet ambitious team
Learning opportunities
Global team environment
Professional development

Fulltime

Front Office / Service Coordinator

Robert Half

Location:
United States , Ottawa

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 26, 2026

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