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Front Office Project Integrator

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Arcfield

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Location:
United States , McLean, Virginia

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Project Integrator will support Digital Gateway in providing front office support, forging partnerships with senior leadership to drive and foster seamless communication, and implementation of the Sponsor’s vision.

Job Responsibility:

  • Providing direct support to a principal or group of principals
  • Proactively managing calendar/schedule items and time
  • Working extensively with online team collaboration tools such as Confluence and Hive
  • Responding directly to inquiries when appropriate or taking action to facilitate resolution of a range of inquiries and concerns
  • Using critical thinking skills and effective decision-making
  • Demonstrating excellent leadership and customer service skills
  • Vetting and referring visitors, callers, email, and other correspondence
  • Seeking information from appropriate internal/IC resources or other external resources to provide background information to the principal
  • Tracking assigned actions to ensure completion and response
  • Acting as the main point of contact for FO Leadership and other team members
  • Taking on additional projects that will include meeting minutes, slide decks, Excel/Office spreadsheets, and BLOG responsibilities
  • Providing information or responding accurately to routine-to-moderately complex questions and/or technical/administrative issues and requests
  • Participating in meetings with organization principals to coordinate activities to include meetings and travel
  • Providing oversight of activities by monitoring progress to ensure organization principals are aware of all task statuses
  • Providing Director(s) with relevant discussion topics for future meetings
  • Providing clear, concise, hard- and soft-copy routine-to-moderately complex correspondence on behalf of the principal
  • Formatting, proofreading, editing correspondence, and reviewing other documentation
  • Planning and coordinating program management process activities and leveraging experience to recommend streamlined and efficient business processes
  • Managing internal business actions, identifying internal and external dependencies, and applying decision analysis
  • Facilitating engagement sessions with IC partners, mission partners, and/or other forums
  • Developing standard operating procedures and associated documentation
  • Preparing, researching, and securing travel plans and coordinating with appropriate supporting elements
  • Managing day-to-day office operations and seeking to improve office workflow

Requirements:

  • Must possess and maintain a TS/SCI clearance with Polygraph
  • BS 10-12, MS 8-10, PhD 5-7
  • Ability to fully coordinate project schedules
  • Proficient with Salesforce CRM tools
  • Ability to coordinate program management process activities such as Program Reviews and Control Gate Reviews, including scheduling meetings and preparing briefings and/or presentations
  • Ability to assist in the preparation of management plans and reports
  • Ability to compose technical documents, including user manuals, training materials, installation guides, proposals, and reports
  • Ability to fully perform tasks requiring collecting, compiling, evaluating, and publishing of information and statistical data
  • Ability to commute between Sponsor facilities in the WMA

Nice to have:

  • Degree (or equivalent experience) in Computer Science, Information Systems, Engineering, Business, or a scientific or technical discipline
  • Ability to work in a dynamic and challenging environment
  • Ability to coordinate with engineers, systems analysts, programmers, technicians, scientists, and top-level managers in the coordination and planning of programs
  • Ability to apply critical thinking to identify strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

Additional Information:

Job Posted:
March 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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