Front Office Executive / Receptionist Job at Introlligent (Bangalore)

Front Office Executive

Job opening - Front Office Executive in Gurgaon | Randstad. REQUIREMENT of Recep...

Location

India , Gurgaon

Salary:

Not provided

Randstad

Expiration Date

July 23, 2026

Requirements

Prior experience as a receptionist or front office executive is an advantage
Good communication skills in English and local language
Basic knowledge of MS Office (Word, Excel, Email)

Job Responsibility

Greet and welcome visitors in a courteous and professional manner
Handle incoming calls, screen and direct them appropriately
Maintain the front desk area to ensure a neat and presentable environment
Manage visitor entries and maintain visitor registers
Coordinate with internal departments for appointments and meetings
Assist in basic administrative and clerical tasks as required
Ensure proper handling of office communication and inquiries

Fulltime

Front office executive

Location

India , Chennai

Salary:

Not provided

Randstad

Expiration Date

July 27, 2026

Requirements

Administrative Support
Mail & Courier Logistics
Manage incoming and outgoing mail, packages, and couriers
maintain logs and ensure timely distribution
Meeting Room Management
Coordinate and schedule meeting rooms, ensuring they are tidy and properly equipped before presentations or client visits
Office Supplies
Monitor and manage inventory for office supplies and front-desk stationery, placing orders when necessary
Data Maintenance
Keep

Job Responsibility

Front Desk Operations: Greet and welcome visitors, manage the reception area, and ensure a professional, organized atmosphere
Communication Management: Answer, screen, and route incoming phone calls, take messages, and handle general email or in-person inquiries
Administrative Support: Assist with scheduling meetings, booking conference rooms, managing office supplies inventory, and coordinating couriers
Security & Access Control: Maintain visitor logs, issue access passes, and monitor front desk security
General Operations: Coordinate facility management, process basic invoices, and assist various internal departments (like HR or Admin) with ad-hoc tasks

Front Office Executive

Location

India , Chennai

Salary:

Not provided

Randstad

Expiration Date

July 24, 2026

Requirements

Administrative Support
Mail & Courier Logistics: Manage incoming and outgoing mail, packages, and couriers
maintain logs and ensure timely distribution
Meeting Room Management: Coordinate and schedule meeting rooms, ensuring they are tidy and properly equipped before presentations or client visits
Office Supplies: Monitor and manage inventory for office supplies and front-desk stationery, placing orders when necessary
Data Maintenance: Keep up-to-date records of visitor logs, staff attendance summaries, and contact directories
Experience: Exactly 3+ years of experience working as a Front Office Executive, Receptionist, or in a similar corporate administrative role
Education: Bachelor's degree in any stream (Hospitality, Communication, or Business Administration is a plus)
Communication: Exceptional verbal and written communication skills in English (and local languages as applicable)
Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning front-desk management software or EPABX systems

Job Responsibility

Front Desk Operations: Greet and welcome visitors, manage the reception area, and ensure a professional, organized atmosphere
Communication Management: Answer, screen, and route incoming phone calls, take messages, and handle general email or in-person inquiries
Administrative Support: Assist with scheduling meetings, booking conference rooms, managing office supplies inventory, and coordinating couriers

Fulltime

Front Office Executive

Role:Front Desk Executive

Location

India , Gurgaon

Salary:

Not provided

Randstad

Expiration Date

July 05, 2026

Requirements

Prior experience as a receptionist or front office executive is an advantage
Good communication skills in English and local language
Basic knowledge of MS Office (Word, Excel, Email)

Job Responsibility

Greet and welcome visitors in a courteous and professional manner
Handle incoming calls, screen and direct them appropriately
Maintain the front desk area to ensure a neat and presentable environment
Manage visitor entries and maintain visitor registers
Coordinate with internal departments for appointments and meetings
Assist in basic administrative and clerical tasks as required
Ensure proper handling of office communication and inquiries

Receptionist Front Office Manager

We are looking for an experienced Receptionist/ Front Office Manager to oversee ...

Location

United States , Torrance

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative office management or a similar role
Strong organizational skills with the ability to manage calendars and schedules effectively
Excellent communication skills, capable of interacting with individuals at all levels, including high-profile stakeholders
Proficiency in handling accounts payable processes and maintaining accurate records
Ability to anticipate needs, solve problems proactively, and contribute innovative ideas
Friendly and approachable demeanor to create a welcoming environment for guests and staff
Flexibility to adapt to shifting priorities and collaborate within a dynamic work environment
Familiarity with ordering and maintaining office supplies to ensure operational efficiency

Job Responsibility

Greet visitors warmly, verify their credentials during check-in, offer refreshments, and notify the appropriate team member of their arrival
Maintain and manage the guest calendar to ensure all scheduled arrivals and meetings are well-prepared
Adapt to changing priorities and schedules, demonstrating flexibility and a proactive approach to daily operations
Collaborate closely with executive assistants and internal staff to streamline processes and enhance operational efficiency
Handle administrative tasks such as ordering and maintaining office supplies to ensure the workplace is fully equipped
Perform receptionist duties, including answering calls and addressing inquiries with attention to detail and in a timely manner
Manage accounts payable processes, ensuring timely and accurate payment of invoices
Foster a friendly and attentive atmosphere, ensuring all visitors and team members feel valued and supported

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Front Office Manager

Are you a polished professional who takes pride in creating exceptional experien...

Location

United States , Ooltewah

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office administration, front desk coordination, or a similar support role
Strong communication and interpersonal skills with the ability to interact confidently with visitors, employees, and leadership
Demonstrated sound judgment and a customer-focused approach in a business environment
Ability to manage multiple tasks efficiently while maintaining accuracy and attention to detail
Experience ordering, tracking, and maintaining office supplies and supporting general office operations
Proficiency with receptionist responsibilities, including greeting visitors, answering inquiries, and coordinating office activities
Dependable work habits and a strong sense of accountability in handling time-sensitive responsibilities

Job Responsibility

Professionally greet and assist visitors, ensuring a welcoming and exceptional experience
Manage a multi-line phone system with a strong focus on responsiveness and customer service
Coordinate conference room scheduling, meeting preparation, and hospitality services
Support company events, employee meetings, and recurring corporate conferences
Process and scan documentation related to accounts payable and payroll functions
Maintain office supplies, coordinate vendor services, and manage office-related purchases
Arrange employee recognition activities, celebrations, and special events
Provide administrative support to executives and departments as needed
Serve as a resource for employees and assist with day-to-day office operations

What we offer

Work-Life Balance
Career Growth & Development
Culture of Support
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Office Lead cum Security Coordinator

The Front Office Lead cum Security Coordinator leads a team of two receptionists...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Diploma in Business Administration, Customer Service Management, Security Management, or related field
Minimum four to six years of experience in front office operations, customer service, or security coordination with at least two years in supervisory roles within Malaysian commercial office environments
Proven track record of managing reception teams and delivering exceptional customer service standards
Strong leadership capabilities with demonstrated experience supervising customer service teams in multicultural Malaysian workplace environments
Excellent coaching and development skills with ability to build high-performing reception teams
Experience managing daily operations while maintaining strategic oversight of multiple service areas simultaneously
Exceptional interpersonal and communication skills with ability to interact professionally with diverse clientele including senior executives, international visitors, and government officials
Strong problem-solving abilities with experience handling challenging customer situations and service recovery initiatives
Understanding of Malaysian business etiquette and hospitality expectations in professional office settings
Fluency in English and Bahasa Malaysia

Job Responsibility

Lead, supervise, and develop a team of two receptionists, providing daily guidance, performance coaching, and professional development opportunities
Create work schedules ensuring adequate front desk coverage during all business hours and coordinate staff coverage for breaks and absences
Conduct regular team meetings, performance reviews, and skills assessments to maintain high service standards
Foster a collaborative team environment focused on customer service excellence and continuous improvement
Oversee all customer-facing interactions ensuring professional, courteous, and efficient service for visitors, clients, and employees
Develop and implement customer service standards and protocols for consistent service delivery
Handle escalated customer service issues and complex visitor requests requiring senior attention
Monitor customer satisfaction through feedback collection and implement improvement initiatives based on client input and management direction
Supervise visitor registration processes, meeting room coordination, and client hospitality services delivered by the reception team
Ensure accurate maintenance of visitor logs, appointment scheduling, and communication with internal departments

Fulltime

Front Desk Receptionist and Administrative Assistant

We are seeking a dynamic and organized Front Desk Receptionist and Administrativ...

Location

United States , Ann Arbor

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in office management or administrative support roles with strong organizational skills
Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Prior experience working as a receptionist or personal assistant is a plus
Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
Knowledge of phone etiquette and customer service best practices
Clerical experience, including filing, proofreading, calendar management, and record keeping
Ability to handle confidential information discreetly while demonstrating professionalism at all times
Demonstrated experience in office management or administrative roles with strong organizational abilities
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Previous experience as a receptionist or personal assistant is advantageous

Job Responsibility

Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression
Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately
Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams
Assisting with catering ordering, set up, and clean up
Manage the ordering, receiving, and distribution of office supplies and beverage services
Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)
Process and approve business card orders for all colleagues
Arrange travel and process expenses for designated groups
Assist with preparing meetings, including space set-up and placing food/catering orders
Ensure conference rooms and breakrooms are clean and supplied

What we offer

medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

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Front Office Executive / Receptionist

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