Front Office Coordinator Job at Robert Half (Mountain View)

Front Office Coordinator

Our jobs aren't just about giving guests a smooth check-in and check-out. Instea...

Location

United States , Naples

Salary:

20.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
No related work experience
No supervisory experience
None

Job Responsibility

Giving guests a smooth check-in and check-out
Building an experience that is memorable and unique
Delivering a wide range of services that guide guests through their entire stay
Processing operational needs
Addressing guest requests
Completing reports
Sharing the highlights of the local area
Creating a safe work place
Following company policies and procedures
Maintaining confidentiality

What we offer

Service Charge Eligible
Commission Eligible

Fulltime

Front Office Coordinator

Join our team as a Front Office Coordinator based in McLean, Virginia. As the fi...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of prior office experience
Strong organizational and multitasking skills in a fast-paced environment
Excellent verbal and written communication skills
Maintain a professional and welcoming office environment for all visitors and staff
Demonstrate strong computer and technology skills, including proficiency with Microsoft Office and workplace tools
Must own your transportation to handle catering orders

Job Responsibility

Greet and assist visitors, clients, and staff with professionalism and courtesy
Answer, screen, and route incoming calls efficiently
Manage appointment scheduling, event calendars, and maintain front desk operations
Ensure the reception area is well organized and presentable at all times
Oversee guest access and security by handling badging and ensuring proper check-in procedures
Provide administrative support including data entry, filing, and documentation
Utilize MS Office Suite for correspondence, data entry, and administrative tasks
Coordinate vendor relationships and manage deliveries, services, and related documentation
Help coordinate events- example holiday parties

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Office Coordinator

We are seeking a highly motivated, dynamic, Workplace Experience Coordinator to ...

Location

United States , Glen Allen, Richmond

Salary:

30.00 - 34.00 USD / Hour

Lorien

Expiration Date

Until further notice

Requirements

Ability to be 100% onsite
Experience in office administration, facilities coordination or similar preferred
Excellent communication and interpersonal skills
Ability to handle confidential information with discretion
Excellent planning, organizational, and time management skills
Proficiency with Microsoft Office Suite and Google Workplace
Professional demeanor and enthusiasm about creating a positive work environment
Strong problem solving skills
Ability to thrive in a fast paced environment

Job Responsibility

Maintain a polished and inviting front office by greeting guests and employees, and directing visitors
Continually refine and implement front desk guidelines and systems to enhance efficiency and elevate our hospitality standards
Ensure the overall office appearance reflects our brand and culture, while proactively identifying opportunities to improve the workplace experience
Serve as the primary point of contact for employee inquiries and facilities related issues, ensuring prompt and professional resolutions
Coordinate the setup and breakdown of meeting rooms as necessary
Oversee the inventory and ordering of office supplies, and equipment including café supplies
Manage incoming and outgoing mail and packages
Organize incoming and outgoing mail and package delivery
Organize and manage weekly catered lunches, including menu selection, scheduling, order placement, setup and cleanup
Develop and maintain strong relationships with vendors and building management, including engineers, cleaning staff, contractor and catering services

Fulltime

Front Office Coordinator

We are seeking a highly motivated, dynamic, Workplace Experience Coordinator to ...

Location

United States , Glen Allen, Virginia

Salary:

25.00 - 30.00 USD / Hour

Lorien

Expiration Date

Until further notice

Requirements

Ability to be 100% onsite
Experience in office administration, facilities coordination or similar preferred
Excellent communication and interpersonal skills
Ability to handle confidential information with discretion
Excellent planning, organizational, and time management skills
Proficiency with Microsoft Office Suite and Google Workplace
Professional demeanor and enthusiasm about creating a positive work environment
Strong problem solving skills
Ability to thrive in a fast paced environment

Job Responsibility

Maintain a polished and inviting front office by greeting guests and employees, and directing visitors
Continually refine and implement front desk guidelines and systems to enhance efficiency and elevate our hospitality standards
Ensure the overall office appearance reflects our brand and culture, while proactively identifying opportunities to improve the workplace experience
Serve as the primary point of contact for employee inquiries and facilities related issues, ensuring prompt and professional resolutions
Coordinate the setup and breakdown of meeting rooms as necessary
Oversee the inventory and ordering of office supplies, and equipment including café supplies
Manage incoming and outgoing mail and packages
Organize and manage weekly catered lunches, including menu selection, scheduling, order placement, setup and cleanup
Develop and maintain strong relationships with vendors and building management, including engineers, cleaning staff, contractor and catering services
Monitor security protocols including the WEX ticketing system and visitor list to ensure the safety of our workplace

What we offer

Reasonable accommodation for individuals with disabilities

Fulltime

Front Office Coordinator

We are looking for a dedicated Front Office Coordinator to join our team in Denv...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or Associate Degree required
Minimum of two years of relevant experience in an administrative or office support role
Exceptional organizational skills with strong attention to detail and time management
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Ability to handle multiple tasks efficiently and adapt to changing priorities
Excellent verbal and written communication skills, with a focus on customer service
Demonstrated ability to build positive relationships with stakeholders through interactive communication
Self-motivated and capable of working independently while maintaining a detail-oriented approach

Job Responsibility

Welcome and assist visitors with a courteous and friendly demeanor
Maintain accurate guest logs and ensure proper documentation of office activities
Provide administrative support, including scheduling meetings and managing clerical tasks
Order and maintain office supplies, ensuring stock levels are consistently met
Manage mail-related duties such as sorting, distributing, and coordinating courier services
Organize and prepare meeting spaces, including booking rooms and arranging meals
Serve as a backup for other administrative staff during absences or vacation periods
Process expense reports, book travel arrangements, and assist with basic bookkeeping tasks
Support invoice preparation by sorting, folding, and mailing customer billings
Ensure seamless communication and collaboration with internal and external stakeholders

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Front Office Coordinator

The Front Office Coordinator manages the reception desk of our LA Office. They p...

Location

United States , Los Angeles

Salary:

21.00 - 25.00 USD / Hour

Acumen, LLC

Expiration Date

Until further notice

Requirements

0-2 years of experience in a related role
Courteous and professional in person and on the phone
Demonstrated aptitude and enthusiasm for learning
Demonstrated integrity, flexibility, and collaborative approach to work
Able to work occasional evenings and weekends
Able to use basic office equipment such as fax machine, copier, etc.
Able to maintain confidential records and information
Familiar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers

Job Responsibility

Greets visitors, answers questions, and screens incoming calls
Receives, sorts, and routes all incoming and outgoing mail and deliveries
Responds to inquiries received via phone, mail, and/or email or appropriately routes them
Organizes and maintains paper and electronic files
Performs general administrative duties i.e. copying, faxing, filing, shredding
Coordinates, purchases, and tracks office and kitchen supplies, weekly office food orders, and meals
Maintains expense tracker and conducts monthly reconciliation of credit card expenses
Maintains conference rooms, kitchens, and common areas
Coordinates with other administrative staff to ensure reception coverage
Manages calendar appointments and schedules meetings as needed

Fulltime

Medical Front Office Coordinator

Location

United States , Kokomo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
1–2 years of related experience required
Previous front office, medical office, or patient-facing administrative experience preferred
Strong organizational, communication, and multitasking skills
Ability to maintain confidentiality and manage sensitive patient information
Basic computer proficiency and experience with electronic health records preferred
Comfortable handling financial transactions and balancing daily receipts

Job Responsibility

Greet patients and maintain an organized, welcoming front office and waiting area
Answer phones, fax correspondence, prepare reports, and keep office supplies stocked
Enter new patient information, prepare and maintain patient charts, and ensure confidentiality
Scan and file therapy, physician, and insurance documents in the electronic health record
Print charge tickets, collect payments, post transactions, prepare deposits, and balance daily receipts
Coordinate with therapists, physicians, and staff regarding appointments, cancellations, and patient questions
Schedule, confirm, and cancel office visits and test appointments as needed
Ensure patient charts contain all required documentation, including prescriptions, notes, and insurance information
Maintain clean, stocked exam and treatment rooms
order and restock medical supplies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Guest Service Coordinator - Front Office

The Guest Service Coordinator directly assists in the execution of operations in...

Location

United States , Williamsburg

Salary:

Not provided

DoubleTree by Hilton Orlando at SeaWorld

Expiration Date

Until further notice

Requirements

Prior experience in any customer service role

Job Responsibility

Ensures high quality and consistency of Marriott Autograph Collections Standards are met
Communicates with guests before, during and after their stay, using a variety of operating systems
Keeps accurate records of guest information and requests
Dispatches other departments to act on guests requests in a timely manner
Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
thinks creatively to solve problems, to conduct organizational planning and to meet strategic goals
Aid the front desk and guest service agents and assists at the front desk when necessary
Reviews guest satisfaction results in a timely fashion including Medallia, TripAdvisor, and Google feedback
Effectively responds to guest feedback and actively seeks out a positive resolution for the guest
Follow department policies, procedures, and service standards, including safety policies

Select Country

Front Office Coordinator

Job Responsibility

Requirements

What we offer

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