Front Office Coordinator Job at Robert Half (Menlo Park)

New

Front Office Coordinator

Our Property Administrative Specialists play an important role in a number of vi...

Location

United States

Salary:

27.75 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Create a safe workplace
Follow company policies and procedures
Uphold quality standards
Ensure uniform, personal appearance, and communications are professional
Develop and maintain positive working relationships with other employees and departments
Support team to reach common goals
Listen and respond appropriately to the concerns of other employees
Report accidents, injuries, and unsafe work conditions to manager
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance
Stand, sit, or walk for an extended period of time

Job Responsibility

Provide administrative support across departments (Guest Services, Engineering, Food & Beverage)
Prepare documents using word processing, spreadsheet, database, or presentation software
Serve as point of contact for clients and vendors
Act as liaison between Sales Office and clients throughout event process (pre-event, event, post-event)
Perform other reasonable job duties as requested by Supervisors

Fulltime

New

Front Office Coordinator

A multi-specialty medical office is seeking an experienced Front Office Coordina...

Location

United States , Encinitas

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of front office experience within a medical practice or healthcare setting
Experience with electronic medical record systems such as Epic, eClinicalWorks, NextGen, or Athenahealth preferred
Knowledge of insurance verification and medical scheduling
Strong organizational and communication skills
Ability to multitask in a fast-paced patient care environment
Professional, compassionate, and team-oriented approach

Job Responsibility

Greet and check in patients while providing exceptional customer service
Schedule appointments and coordinate provider calendars
Verify insurance eligibility and update patient demographics
Collect copays and process patient payments
Answer high-volume phone calls and direct inquiries appropriately
Maintain electronic medical records and patient documentation
Coordinate referrals, authorizations, and medical records requests
Assist physicians and clinical staff with administrative support
Monitor front office workflow and identify opportunities to improve efficiency
Ensure HIPAA compliance and patient confidentiality standards are maintained

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Front Office Coordinator

Location

United States , Mountain View

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
1–2 years of reception, customer service, or administrative experience preferred
Proficiency in Microsoft Office Suite
Strong communication, organizational, and customer service skills

Job Responsibility

Greet visitors and manage front desk reception
Answer and direct phone calls, emails, and inquiries
Schedule appointments and meeting rooms
Manage incoming and outgoing mail and deliveries
Maintain office supplies and ensure common areas are organized
Provide administrative support to staff and assist with special projects as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Front Office Coordinator

Our jobs aren't just about giving guests a smooth check-in and check-out. Instea...

Location

United States , Naples

Salary:

20.00 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
No related work experience
No supervisory experience
None

Job Responsibility

Giving guests a smooth check-in and check-out
Building an experience that is memorable and unique
Delivering a wide range of services that guide guests through their entire stay
Processing operational needs
Addressing guest requests
Completing reports
Sharing the highlights of the local area
Creating a safe work place
Following company policies and procedures
Maintaining confidentiality

What we offer

Service Charge Eligible
Commission Eligible

Fulltime

Front Office Coordinator

Join our team as a Front Office Coordinator based in McLean, Virginia. As the fi...

Location

United States , McLean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of prior office experience
Strong organizational and multitasking skills in a fast-paced environment
Excellent verbal and written communication skills
Maintain a professional and welcoming office environment for all visitors and staff
Demonstrate strong computer and technology skills, including proficiency with Microsoft Office and workplace tools
Must own your transportation to handle catering orders

Job Responsibility

Greet and assist visitors, clients, and staff with professionalism and courtesy
Answer, screen, and route incoming calls efficiently
Manage appointment scheduling, event calendars, and maintain front desk operations
Ensure the reception area is well organized and presentable at all times
Oversee guest access and security by handling badging and ensuring proper check-in procedures
Provide administrative support including data entry, filing, and documentation
Utilize MS Office Suite for correspondence, data entry, and administrative tasks
Coordinate vendor relationships and manage deliveries, services, and related documentation
Help coordinate events- example holiday parties

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Office Coordinator

We are seeking a highly motivated, dynamic, Workplace Experience Coordinator to ...

Location

United States , Glen Allen, Richmond

Salary:

30.00 - 34.00 USD / Hour

Lorien

Expiration Date

Until further notice

Requirements

Ability to be 100% onsite
Experience in office administration, facilities coordination or similar preferred
Excellent communication and interpersonal skills
Ability to handle confidential information with discretion
Excellent planning, organizational, and time management skills
Proficiency with Microsoft Office Suite and Google Workplace
Professional demeanor and enthusiasm about creating a positive work environment
Strong problem solving skills
Ability to thrive in a fast paced environment

Job Responsibility

Maintain a polished and inviting front office by greeting guests and employees, and directing visitors
Continually refine and implement front desk guidelines and systems to enhance efficiency and elevate our hospitality standards
Ensure the overall office appearance reflects our brand and culture, while proactively identifying opportunities to improve the workplace experience
Serve as the primary point of contact for employee inquiries and facilities related issues, ensuring prompt and professional resolutions
Coordinate the setup and breakdown of meeting rooms as necessary
Oversee the inventory and ordering of office supplies, and equipment including café supplies
Manage incoming and outgoing mail and packages
Organize incoming and outgoing mail and package delivery
Organize and manage weekly catered lunches, including menu selection, scheduling, order placement, setup and cleanup
Develop and maintain strong relationships with vendors and building management, including engineers, cleaning staff, contractor and catering services

Fulltime

Front Office Coordinator

We are seeking a highly motivated, dynamic, Workplace Experience Coordinator to ...

Location

United States , Glen Allen, Virginia

Salary:

25.00 - 30.00 USD / Hour

Lorien

Expiration Date

Until further notice

Requirements

Ability to be 100% onsite
Experience in office administration, facilities coordination or similar preferred
Excellent communication and interpersonal skills
Ability to handle confidential information with discretion
Excellent planning, organizational, and time management skills
Proficiency with Microsoft Office Suite and Google Workplace
Professional demeanor and enthusiasm about creating a positive work environment
Strong problem solving skills
Ability to thrive in a fast paced environment

Job Responsibility

Maintain a polished and inviting front office by greeting guests and employees, and directing visitors
Continually refine and implement front desk guidelines and systems to enhance efficiency and elevate our hospitality standards
Ensure the overall office appearance reflects our brand and culture, while proactively identifying opportunities to improve the workplace experience
Serve as the primary point of contact for employee inquiries and facilities related issues, ensuring prompt and professional resolutions
Coordinate the setup and breakdown of meeting rooms as necessary
Oversee the inventory and ordering of office supplies, and equipment including café supplies
Manage incoming and outgoing mail and packages
Organize and manage weekly catered lunches, including menu selection, scheduling, order placement, setup and cleanup
Develop and maintain strong relationships with vendors and building management, including engineers, cleaning staff, contractor and catering services
Monitor security protocols including the WEX ticketing system and visitor list to ensure the safety of our workplace

What we offer

Reasonable accommodation for individuals with disabilities

Fulltime

Front Office Coordinator

We are looking for a dedicated Front Office Coordinator to join our team in Denv...

Location

United States , Denver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or Associate Degree required
Minimum of two years of relevant experience in an administrative or office support role
Exceptional organizational skills with strong attention to detail and time management
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
Ability to handle multiple tasks efficiently and adapt to changing priorities
Excellent verbal and written communication skills, with a focus on customer service
Demonstrated ability to build positive relationships with stakeholders through interactive communication
Self-motivated and capable of working independently while maintaining a detail-oriented approach

Job Responsibility

Welcome and assist visitors with a courteous and friendly demeanor
Maintain accurate guest logs and ensure proper documentation of office activities
Provide administrative support, including scheduling meetings and managing clerical tasks
Order and maintain office supplies, ensuring stock levels are consistently met
Manage mail-related duties such as sorting, distributing, and coordinating courier services
Organize and prepare meeting spaces, including booking rooms and arranging meals
Serve as a backup for other administrative staff during absences or vacation periods
Process expense reports, book travel arrangements, and assist with basic bookkeeping tasks
Support invoice preparation by sorting, folding, and mailing customer billings
Ensure seamless communication and collaboration with internal and external stakeholders

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

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