Front Office Coordinator

• Welcome and assist visitors with a courteous and friendly demeanor
• Maintain accurate guest logs and ensure proper documentation of office activities
• Provide administrative support, including scheduling meetings and managing clerical tasks
• Order and maintain office supplies, ensuring stock levels are consistently met
• Manage mail-related duties such as sorting, distributing, and coordinating courier services
• Organize and prepare meeting spaces, including booking rooms and arranging meals
• Serve as a backup for other administrative staff during absences or vacation periods
• Process expense reports, book travel arrangements, and assist with basic bookkeeping tasks
• Support invoice preparation by sorting, folding, and mailing customer billings
• Ensure seamless communication and collaboration with internal and external stakeholders

• High School Diploma or Associate Degree required
• Minimum of two years of relevant experience in an administrative or office support role
• Exceptional organizational skills with strong attention to detail and time management
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to handle multiple tasks efficiently and adapt to changing priorities
• Excellent verbal and written communication skills, with a focus on customer service
• Demonstrated ability to build positive relationships with stakeholders through interactive communication
• Self-motivated and capable of working independently while maintaining a detail-oriented approach

additional education is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan