Front Office Coordinator

• Greet office guests with a positive, helpful attitude and notify employee(s) of arrival
• Answer, screen and professionally direct or reroute incoming calls
• Organize and tidy reception and common areas daily
• Order groceries for café area and office supplies as needed
• Manage office conference rooms
• Create and maintain up-to-date resource materials and instructions on all front desk procedures and guidelines
• Organize and process incoming/outgoing mail, messenger service, and package deliveries
• Manage communication with building services and open work tickets as necessary
• Assist the Office Services Manager and Human Resources department with event planning
• Utilize Canva and PowerPoint to design and update office communications
• Assist with office projects and perform other administrative duties as requested

• Must be able to work from 7:30 AM to 4:30 PM, Monday – Friday
• Outgoing, service-oriented personality and professional appearance
• Fluency in Spanish preferred
• Must be courteous and diplomatic in dealing with external contacts
• Proficiency with Microsoft Office suites and strong typing skills
• Exceptional written and verbal communication skills, and ability to prioritize assignments
• Must be attentive to details, organized, reliable, and punctual
• Creativity and marketing savvy are desirable
• Ability to lift a minimum of 40lbs

Creativity and marketing savvy are desirable