Front Office Administrator Job at Amentum (Norfolk)

Job Description

We are currently hiring a full-time Front Office Administrator to support our Norfolk, VA office at 5425 Robin Hood Rd. The hours for this position are Mon-Fri, 7:30 am - 4:00 pm with a 30-minute lunch. No nights or weekends will be required. , The ideal candidate will possess strong computer skills, excellent organizational abilities, and a willingness to learn new processes and systems.

Job Responsibility

Type correspondence, reports, memoranda, minutes, and similar documents from original notes, drafts, and compose routine transmittals or responses
Ensure that correspondence complies with established standards for grammar, punctuation, terminology, and spelling
Reviews materials prepared for supervisor's approval for accuracy and proper format
Receive, open, sort and distribute mail, calling attention to important items and attaching relevant files and documents as requested
Answer, screen and direct telephone calls and take and relay messages
Greet visitors, provide assistance with routine inquiries, and direct guests to the appropriate personnel or locations
Support the Facility Security Officer (FSO) by logging in visitors and conducting random bag checks
Maintain facility inventories of material in support of facility operations
Attend meetings and take, transcribe, and distribute minutes as required
Organize and maintain computerized and manual files, records, schedules, inventories, libraries, and databases, back up and purge systems as required, and annotate files, and retrieve data in report form as required
Monitor the progress of departmental commitments and suspense items and report on past due projects as directed
Perform any range of departmental custodian activities, including responsibility for tracking, scheduling, and maintaining related records for keys, vehicles, files, records, training, physical examinations, certifications and other general administrative matters
Maintain the work area in a clean and orderly condition
Ensure safe operating conditions within area of responsibility
Perform other related duties as assigned

Requirements

Minimum of three (3) years of administrative support experience
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Must be able to obtain and maintain a secret US Government Clearance if needed
Note: US Citizenship is required to obtain a Secret Clearance
Ability to manage multiple tasks and priorities in a fast-paced environment
Professional customer service and telephone etiquette
Ability to maintain confidential and sensitive information
Experience maintaining records, files, inventories, and databases
Ability to work independently with minimal supervision
High school diploma or equivalent required

What we offer

Health, dental, and vision insurance
Paid time off and holidays
Retirement benefits (including 401(k) matching)
Educational reimbursement
Parental leave
Employee stock purchase plan
Tax-saving options
Disability and life insurance
Pet insurance

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