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Front Office Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Albany

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a detail-oriented and proactive Front Office Administrative Assistant/Coordinator to join our team in Albany, New York onsite. As part of a small, family-owned financial management firm, you will play a key role in ensuring smooth daily operations and providing top-tier administrative support. This Contract to permanent position offers the opportunity to grow within the organization while contributing to a focused and collaborative office environment.

Job Responsibility:

  • Answer incoming phone calls promptly
  • Maintain a professional, friendly, and welcoming phone presence
  • Greet clients and guests warmly upon arrival
  • Offer and prepare hot and cold beverages for clients
  • Maintain front desk professionalism at all times
  • Coordinate and prepare client meeting rooms
  • Ensure meeting rooms and reception areas are clean, organized, and client-ready
  • Keep reception and meeting spaces tidy throughout the day
  • Take detailed and accurate notes
  • Assist with additional projects as assigned by leadership
  • Use proprietary asset management software
  • Support administrative staff as needed in a collaborative team environment

Requirements:

  • Minimum of 2 years of experience in administrative, front office, or office coordination roles
  • Proficiency in Microsoft Excel and Word
  • Strong organizational skills and keen attention to detail
  • Excellent communication and interpersonal abilities
  • Capable of multitasking and prioritizing tasks in a fast-paced setting
  • A team player with a flexible attitude and eagerness to assist where needed
  • Reliable, punctual, and comfortable working in a detail-oriented office environment

Nice to have:

  • Familiarity with financial software is advantageous
  • Previous experience in a small office setting is preferred
  • Front office, receptionist, or administrative support experience
  • Comfort using Excel and basic office technology
  • Client-facing or service-oriented background is a plus
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Eligible to enroll in company 401(k) plan
  • Access to top jobs, competitive compensation and benefits
  • Free online training

Additional Information:

Job Posted:
January 10, 2026

Work Type:
On-site work
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