Front Desk / Tour Reception Job at Capital Vacations (Sedona)

Administrative positions tour reception front desk gifting

Responsible for providing customer services to guests, undertaking various admin...

Location

United States , Branson

Salary:

16.00 - 17.00 USD / Hour

Capital Vacations

Expiration Date

Until further notice

Requirements

Proficient in Excel and Word
Basic computer skills
Well organized
Maintains accuracy
Excellent customer service skills
Ability to communicate both written and orally
Flexible schedule with the ability to work evenings, weekends and holidays

Job Responsibility

Greet and check-in guest
Assist guests with
collecting payments/pre-auth payments
making reservations for entertainment, lodging
and/or planning itineraries for shows, attractions, and restaurants
Resolve customer complaints
Run and prepare reports – opening and closing
Answer phones
Communicate all pertinent and required information/reports for Management (DOS, DOM, T.O., Admin. Manager, etc.)
Provide information to guests about the area, including directions and show information

What we offer

Company Paid Life Insurance
Long-term Disability
Medical
Dental
Vision
401K
discounted Vacation Stays
Paid Time Off
Referral program
Professional Development

Fulltime

Receptionist/ Front Desk

We are looking for a welcoming and organized Receptionist/ Front Desk team membe...

Location

United States , Poway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in reception, front desk, administrative support, or customer service roles
Strong verbal and written communication skills, including clear and courteous phone and email etiquette
Ability to manage inbound and outbound calls while maintaining a courteous and organized approach
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Accurate data entry skills and attention to detail when maintaining records and documentation
Ability to schedule appointments, coordinate multiple tasks, and manage changing priorities effectively
Comfortable interacting with diverse community members, staff, and external partners in a structured work environment
Strong organizational skills and a proactive attitude toward supporting team operations and special projects

Job Responsibility

Greet visitors, answer incoming calls, and respond to email inquiries in a courteous and helpful manner
Manage front desk activities by directing guests, handling routine questions, and scheduling appointments as needed
Support outreach initiatives by helping prepare materials, communications, and documentation for orientations, job fairs, and related events
Coordinate tours of the training facility for individuals and groups, ensuring a positive and informative experience
Maintain organized filing systems by creating, updating, and preparing records for students, instructors, members, and audits
Assist workforce development and leadership staff with special projects, administrative tasks, and event logistics
Work with internal teams and community partners to support recruitment efforts and strengthen engagement across target populations
Help develop and distribute promotional content, including flyers and other outreach materials, in collaboration with marketing support
Provide general administrative assistance using Microsoft Office applications to track information, prepare correspondence, and maintain accurate data
Contribute to on-site and off-site presentations or outreach activities by supporting planning, coordination, and follow-up tasks

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Front Desk Agent

Location

Austria , Salzburg

Salary:

2026.00 EUR / Month

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Completed vocational training in hospitality or tourism is an advantage
Ideally, previous professional experience in Front Office operations within the hospitality industry
Experience with the hotel management system Opera is an asset
Enjoyment of working with guests and colleagues from different nationalities
Communicative, open-minded personality with a warm and positive attitude
Strong team spirit, commitment, and a high sense of responsibility
Excellent command of German and English
additional foreign languages are an advantage

Job Responsibility

Providing a warm and welcoming reception to guests upon arrival, ensuring a positive first impression
Handling professional check-in and check-out procedures using the hotel management system Opera
Delivering proactive, courteous, and personalized service to meet the needs of our guests
Acting as the first point of contact for guest requests, inquiries, and feedback
Assisting guests with concierge services, including arranging transfers, tickets, sightseeing tours, and other activities
Managing guest correspondence via telephone and email in a professional and timely manner
Handling billing procedures, invoices, and performing shift and daily closings accurately
Ensuring compliance with internal quality standards and service guidelines
Supporting administrative and organizational tasks within daily front office operations
Contributing new ideas to enhance guest satisfaction and service quality

Fulltime

Front Desk & Office Coordinator

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate's or Bachelor’s degree
Excellent verbal and written communication skills across various platforms
Proven ability to pick up new technologies
Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel)
Ability to work on-site in El Segundo 5 days a week

Job Responsibility

Run our reception desk/front office, including: Greet and create a welcoming front-office experience for staff, visitors, and our community
Greet and direct vendors and freight deliveries
Answer phone calls
Enforce guest sign-in procedures and facilitate the HQ tour
Office/Administrative: Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization)
Ensure the office space is organized and well-stocked
Order food and supplies for meetings and team events
Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience
Assist the Operations team with ad-hoc office, administrative, or analytics tasks
Shipping & Receiving: Receive mail and deliveries, and track items in our inventory software

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Front Desk Agent

Location

Austria , Salzburg

Salary:

2026.00 EUR / Month

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Completed vocational training in hospitality or tourism is an advantage
Ideally, previous professional experience in Front Office operations within the hospitality industry
Experience with the hotel management system Opera is an asset
Enjoyment of working with guests and colleagues from different nationalities
Communicative, open-minded personality with a warm and positive attitude
Strong team spirit, commitment, and a high sense of responsibility
Excellent command of German and English
additional foreign languages are an advantage

Job Responsibility

Providing a warm and welcoming reception to guests upon arrival, ensuring a positive first impression
Handling professional check-in and check-out procedures using the hotel management system Opera
Delivering proactive, courteous, and personalized service to meet the needs of our guests
Acting as the first point of contact for guest requests, inquiries, and feedback
Assisting guests with concierge services, including arranging transfers, tickets, sightseeing tours, and other activities
Managing guest correspondence via telephone and email in a professional and timely manner
Handling billing procedures, invoices, and performing shift and daily closings accurately
Ensuring compliance with internal quality standards and service guidelines
Supporting administrative and organizational tasks within daily front office operations
Contributing new ideas to enhance guest satisfaction and service quality

Fulltime

Admissions Coordinator

As an Admissions Coordinator for a certified Great Place to Work, is responsible...

Location

United States , Ontario

Salary:

21.43 - 28.95 USD / Hour

American Career College

Expiration Date

Until further notice

Requirements

Two to three year's prior experience as front desk receptionist, administrative assistant or equivalent in an academic or business office environment required
Experience with MS Office
Experience with data entry and multi-line phone aptitude
Experience with reception and telephone techniques
High school graduate or equivalent required

Job Responsibility

Supports admissions department with projects/tasks as needed
Facilitates and ensures timely customer service for current and potential students
Connects with prospective and/or enrolled students to assist with scheduling appointments, scheduling/conducting campus tours, entering leads, documenting collection, and scheduling information sessions and reminders, as needed
Assists in the resolution of student and prospective student inquiries, questions and/or problems
refers to appropriate person as needed
Maintains record keeping and digital filing systems
Deals discreetly with large amounts of sensitive, confidential information concerning students, staff and campus affairs
Tracks current and/or prospective student data/information, develops, prepares and submits reports and student files as needed
May assist with virtual, on-campus, and off-campus admissions events, and/or other special projects as assigned

What we offer

Medical
dental
vision
flexible spending accounts
401(k) match
paid time off
holidays
parental leave
tuition reimbursement
adoption assistance

Fulltime

Facilities Assistant

We are looking for a Facilities Assistant to support daily workplace operations ...

Location

United States , Apple Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting office administration, reception, or facilities coordination in a workplace that values attention to detail
Ability to manage conference room scheduling, meeting support, and event logistics with strong attention to detail
Proficiency with Microsoft Office and comfort learning workplace systems used for facilities and employee support
Strong communication and interpersonal skills with the ability to interact effectively with employees, visitors, vendors, and internal teams
Capable of balancing multiple tasks, responding to changing priorities, and maintaining an organized work environment
Familiarity with facilities management processes, supply coordination, and general office operations

Job Responsibility

Coordinate onsite and offsite meetings by arranging room readiness, managing catering details, organizing materials, and handling event logistics
Update and maintain workplace identifiers such as cubicle nameplates, office signage, and employee access records within visitor management systems
Support onboarding activities in partnership with HR by preparing work areas, assisting with schedules, and providing site tours for new employees
Welcome guests, vendors, and customers with a courteous front-desk presence while assisting with badge coverage when needed
Monitor and replenish office, kitchen, and breakroom inventory, including beverages, coffee, snacks, and general workplace supplies
Help maintain a clean, orderly office environment, including routine care of the main coffee station and surrounding area
Provide backup assistance for shipping, receiving, and loading dock coordination to help maintain smooth facility operations
Work with IT, HR, property management, and external vendors to address service requests, equipment needs, key organization, records support, and other site-related projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Receptionist admin assistant

in this role, you will serve as a key point of contact for employees, guests, an...

Location

United States , Richmond

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of customer service experience in a hospitality, reception, retail, or similar front-facing environment
Strong verbal and written communication skills with the ability to interact professionally with a wide range of people
Comfort working onsite and standing for extended periods in busy public-facing areas
Proficiency with Microsoft Office Suite and Google Workspace, with the ability to learn visitor management and workplace systems quickly
Ability to stay organized, complete documentation accurately, and manage multiple priorities during active shifts
Experience supporting workplace operations, front desk services, event coordination, or building-related requests is preferred
Flexible availability to work Monday through Friday across alternating shift schedules as needed

Job Responsibility

Welcome employees, visitors, and vendors with a welcoming presence and provide clear guidance for lobby access, check-in procedures, and general site questions
Manage visitor registration and badge-related support while maintaining accurate records and following established building access and security practices
Perform routine walkthroughs of shared spaces to identify workplace issues, document observations, and report safety, maintenance, or service concerns as needed
Create and track service requests, follow up on open items, and escalate unresolved facility or operational matters to the appropriate teams
Assist with onsite meetings and small events by preparing rooms, coordinating catering logistics, and restoring spaces after use
Provide basic assistance with conference room technology and escalate audio-visual or connectivity issues when advanced support is required
Support workplace experience initiatives by offering site information, helping with tours, and responding promptly to guest and employee needs throughout the day
Remain visible in high-traffic areas, monitor lobby activity, and respond calmly and appropriately during urgent situations or building-related incidents

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Select Country

Front Desk / Tour Reception

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?