Front Desk Support Coordinator Job at Robert Half (Helm)

Clinic Coordinator / Front Desk Coordinator

We are looking for a Clinic Coordinator / Front Desk Coordinator to support a bu...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in an administrative or medical office role, ideally within a specialty practice
Strong ability to prioritize tasks, stay organized, and manage multiple responsibilities in a busy clinical environment
Excellent communication and interpersonal skills with a consistent focus on patient service
Experience using electronic medical record systems and working knowledge of Microsoft Word, Excel, and Outlook
Familiarity with medical terminology, insurance verification, and authorization processes is preferred
Ability to handle confidential information with sound judgment, discretion, and professionalism
Comfortable performing data entry, maintaining organized files, and supporting front-desk workflow with accuracy

Job Responsibility

Coordinate patient visits by arranging appointments, return visits, and procedure scheduling while maintaining an efficient daily flow
Serve as a central point of contact for patients, the neurosurgeon, and outside care teams to keep communication clear and timely
Maintain patient charts and office documentation with accuracy, confidentiality, and attention to established healthcare standards
Review insurance details, assist with authorization-related tasks, and respond to basic billing questions from patients
Oversee front-desk and clinic support activities, including calendar management, file organization, and general administrative follow-through
Help prepare exam spaces and monitor office supplies so the clinical team has the materials needed for daily patient care
Answer and direct calls through a multi-line phone system while providing courteous and attentive service to patients and visitors
Provide additional administrative assistance as needed to support the neurosurgery team and day-to-day clinic operations

What we offer

Medical, Dental and Vision Insurance
401K Retirement
Sick Time Off
Tuition Reimbursement

Fulltime

Front Desk Coordinator

The Front Desk Coordinator will manage and coordinate all front office activitie...

Location

United States , Salem

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk or receptionist role
Strong organizational skills and multitasking ability
Excellent communication skills, both verbal and written
Proficient in Microsoft Office Suite and experience with office equipment (e.g., fax machines and printers)
Customer service-oriented attitude with a high level of professionalism
Ability to prioritize and manage time efficiently

Job Responsibility

Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment
Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers
Schedule and manage appointments efficiently using the company's scheduling system
Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages
Support in event planning and coordination whenever required
Perform basic administrative tasks, including data entry, filing, and maintaining office supplies
Always uphold a high level of confidentiality and professionalism

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to serve as the welcomi...

Location

United States , White Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, or customer-facing administrative role
Strong ability to handle inbound calls and route communications efficiently
Excellent verbal and written communication skills with a friendly and detail-oriented approach
Proven ability to stay organized, manage multiple priorities, and remain attentive in a busy environment
Comfortable using standard office software, phone systems, and basic administrative tools
Reliable attendance and the ability to maintain consistent on-site coverage during scheduled hours
Strong interpersonal skills and a service-oriented approach to supporting visitors and internal teams

Job Responsibility

Welcome visitors, clients, and team members in a courteous and attentive manner while ensuring a positive arrival experience
Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly
Oversee day-to-day front desk activity, including visitor check-in, scheduling support, and general reception coverage
Maintain a clean, organized, and presentation-ready reception area that reflects a well-organized environment
Provide administrative assistance with routine office tasks such as document handling, data entry, and coordination of shared materials
Respond to questions from guests and staff, offering timely information and escalating issues when needed
Support onsite operations by helping coordinate appointments, meetings, and other front-of-house activities
Monitor office traffic and ensure front desk procedures are followed consistently throughout the workday

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for a Front Desk Coordinator to support a non-profit organization...

Location

United States , Stockton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, front desk coordination, or a similar customer-facing administrative role.
Ability to manage inbound calls confidently on a multi-line or switchboard phone system.
Strong verbal communication skills and a courteous, detail-oriented demeanor.
Comfortable assisting visitors and providing general concierge-style support.
Reliable availability for a four-hour contract assignment.
Strong attention to detail and the ability to remain organized in a fast-paced front-office setting.

Job Responsibility

Greet visitors promptly and maintain a friendly, organized front desk environment throughout the assignment.
Answer and route incoming calls using a multi-line phone system, ensuring messages are handled accurately and efficiently.
Provide basic concierge-style assistance by directing guests, responding to routine questions, and supporting front-office needs.
Monitor the reception area during the coverage period to ensure smooth day-to-day operations while staff are unavailable.
Take clear and complete messages for team members and relay important information in a timely manner.
Support short-term administrative front desk tasks as needed to maintain consistent service during the scheduled coverage window.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for an experienced and service-focused Front Desk Coordinator to ...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-2 years of experience in hospitality, concierge support, reception, or another customer-facing service role
Strong verbal and written communication skills with the ability to interact effectively with guests, clients, and internal teams
Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Demonstrated ability to stay organized, manage competing priorities, and respond quickly in a fast-paced onsite environment
Comfortable handling front desk responsibilities with a dependable and service-oriented approach
Ability to use sound judgment, research information efficiently, and provide helpful solutions to customer requests
English language proficiency and the interpersonal skills needed to build positive relationships across a workplace that values attention to detail

Job Responsibility

Greet guests, employees, and callers with professionalism while providing prompt assistance for arrivals, departures, and general workplace questions
Create a positive front desk experience by identifying visitor needs quickly and guiding them through office orientation and onsite navigation
Maintain an active presence throughout the workplace by conducting walkthroughs during slower reception periods to support guests and address service needs
Share helpful recommendations on nearby dining, lodging, transportation, and local attractions to enhance the visitor experience
Partner with clients, vendors, and internal support teams to anticipate requests, resolve issues, and deliver thoughtful service solutions
Coordinate reception-related tasks such as meeting support, mail handling, badge-related assistance, and other day-to-day concierge services as needed
Stay informed on building services and workplace resources so visitors and employees receive accurate guidance at every interaction
Support onboarding-related administrative activities and required screening steps, including coordination tied to concurrent screening processes when applicable

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Front Desk Coordinator

We are looking for an experienced and service-focused Front Desk Coordinator to ...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1-2 years of experience in hospitality, concierge support, reception, or another customer-facing service role
Strong verbal and written communication skills with the ability to interact effectively with guests, clients, and internal teams
Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Demonstrated ability to stay organized, manage competing priorities, and respond quickly in a fast-paced onsite environment
Comfortable handling front desk responsibilities with a dependable and service-oriented approach
Ability to use sound judgment, research information efficiently, and provide helpful solutions to customer requests
English language proficiency and the interpersonal skills needed to build positive relationships across a workplace that values attention to detail

Job Responsibility

Greet guests, employees, and callers with professionalism while providing prompt assistance for arrivals, departures, and general workplace questions
Create a positive front desk experience by identifying visitor needs quickly and guiding them through office orientation and onsite navigation
Maintain an active presence throughout the workplace by conducting walkthroughs during slower reception periods to support guests and address service needs
Share helpful recommendations on nearby dining, lodging, transportation, and local attractions to enhance the visitor experience
Partner with clients, vendors, and internal support teams to anticipate requests, resolve issues, and deliver thoughtful service solutions
Coordinate reception-related tasks such as meeting support, mail handling, badge-related assistance, and other day-to-day concierge services as needed
Stay informed on building services and workplace resources so visitors and employees receive accurate guidance at every interaction
Support onboarding-related administrative activities and required screening steps, including coordination tied to concurrent screening processes when applicable

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

Our client is seeking a professional and customer-focused Front Desk Coordinator...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1+ years of experience in reception, front desk, customer service, or administrative support
Strong verbal and written communication skills
Proficiency in Microsoft Office Suite and basic office technology
Excellent organizational skills and attention to detail
Professional appearance and demeanor
Ability to multitask and work effectively in a fast-paced environment

Job Responsibility

Greet and assist visitors, clients, and employees in a professional and welcoming manner
Answer and route incoming calls, emails, and inquiries
Manage front desk coverage and maintain a clean, organized reception area
Coordinate mail, deliveries, and outgoing packages
Schedule meetings, appointments, and conference room bookings
Support administrative tasks such as filing, data entry, and document preparation
Maintain office supplies and assist with general office coordination
Provide excellent customer service and respond to requests promptly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are looking for an experienced Front Desk Coordinator to support daily office...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist, front desk, or similar office support position
Background working in a detail-focused services, corporate, or client-facing office environment
Ability to manage a multi-line phone system and handle a high volume of inbound calls with accuracy
Strong verbal communication skills and a consistently courteous, service-oriented demeanor
Solid organizational skills with the ability to manage multiple tasks and maintain attention to detail
Proficiency with basic administrative tasks, including filing, scheduling, and data entry
Availability to work fully onsite Monday through Friday in Los Angeles, California

Job Responsibility

Welcome clients, visitors, and employees with a welcoming presence while serving as the first point of contact for the office
Manage a multi-line phone system, direct incoming calls accurately, and handle inquiries with courtesy and efficiency
Maintain a clean, orderly, and fully stocked reception area to ensure the front office consistently reflects a high standard of service
Coordinate conference room reservations and assist with meeting setup to support smooth day-to-day scheduling needs
Provide administrative assistance such as preparing documents, organizing files, and entering information accurately into internal records
Monitor office supply levels and help facilitate routine operational needs to keep the workplace running efficiently
Partner with team members and leadership on additional office support tasks as priorities shift in a fast-paced environment

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

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Front Desk Support Coordinator

Job Description

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Requirements

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