Front Desk Receptionist & Office Manager Job at Luma AI (Palo Alto)

Hotel Front Office Manager

The Hotel Front Office Manager will oversee the daily operations of the front of...

Location

United States , Vail

Salary:

75000.00 - 85000.00 USD / Year

The Sebastian - Vail - A Timbers Resort

Expiration Date

Until further notice

Requirements

Bachelor's degree in Hospitality Management, Business Administration, or a related field preferred
Minimum 5 years of experience in hotel operations, with at least 2 years in a supervisory or managerial role at a front desk or front office department
Strong leadership and team management skills with the ability to motivate and develop staff
Excellent interpersonal and communication skills, with a customer-focused attitude
Proven problem-solving and conflict-resolution abilities
Proficient in hotel management software (PMS) and Microsoft Office Suite
Knowledge of budgeting and financial management principles
Flexibility to work various shifts, including evenings, weekends, and holidays as needed

Job Responsibility

Supervise and manage the front office staff, including receptionists, concierges, and bellhops
Ensure all guests receive a warm welcome and exceptional service throughout their stay
Oversee the check-in and check-out procedures, ensuring efficiency and accuracy in room assignments and billing
Handle guest inquiries, complaints, and special requests promptly and professionally, striving to exceed guest expectations
Monitor front desk operations, including cash handling, reservation management, and room availability
Liaise with housekeeping, maintenance, and other departments to ensure seamless communication and coordination
Maintain an up-to-date knowledge of hotel services, local attractions, and events to provide guests with accurate information and recommendations
Develop and implement standard operating procedures (SOPs) to improve efficiency and service quality
Conduct regular training and development sessions for front office staff to enhance their skills and knowledge
Prepare and analyze reports related to room occupancy, revenue, and guest feedback to identify trends and areas for improvement

What we offer

Housing available
Bonus potential
Free onsite shift parking
Discounted bus pass for Eagle County & Lake County routes
Discounted F&B, Spa Treatments & Retail up to 40% off
401K with Match
PTO up to 4 weeks a year
Wellness Bonus
Full benefits such as Medical, Dental, Vision, LTD/STD, Life, Accident, Critical Illness, Hospital Insurance
Merchant Ski Pass Program

Fulltime

Front Desk Receptionist

Beacon Hill's client in Minnetonka is seeking a polished and professional Front ...

Location

United States , Minnetonka

Salary:

23.00 - 24.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Previous front desk or administrative experience 2+ years needed
Strong communication and organizational skills
Ability to multitask in a fast-paced environment
Professional appearance and customer service mindset

Job Responsibility

Greet clients and provide an exceptional first impression
Schedule appointments and manage the booking system
Answer phone calls and respond to client text messages promptly
Perform basic clerical and administrative tasks
Maintain a professional and polished demeanor to reflect the company's brand

Fulltime

Front Desk Receptionist

Robert Half is working with a reputable Tax Firm in Foster City looking for a te...

Location

United States , Foster City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
Strong computer skills and proficiency in MS Office and Outlook
Excellent verbal and written communication skills
Exceptional organizational and time management skills
The ability to work on multiple projects simultaneously while maintaining accuracy
The ability to collaborate with coworkers, clients, and suppliers
Ability to multi-task, prioritize and be flexible with changing business needs in a team environment

Job Responsibility

Greeting Clients and Multi-Line Phone Management
Preparing financial documents such as invoices and tax filings
Maintaining files on account receivables and updating records as required
Organizing files, invoices, purchase orders and receipts
Ensuring all calendars are accurate and organized
Scheduling and organizing meetings and events
Booking travel arrangements for executives
Greeting clients and visitors when they arrive at the office
Ensuring the office remains clean and organized
Operating and maintaining office equipment such as computers and copiers

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Front Desk Coordinator

We are offering a short term contract employment opportunity for a Front Desk Co...

Location

United States , Columbus

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in a similar role such as Front Desk Coordinator or Receptionist
Proficiency in performing receptionist duties including handling incoming calls, managing correspondence, and greeting visitors
Excellent organizational skills to manage multiple tasks and meet deadlines
Strong communication skills, both verbal and written, to interact effectively with clients and staff
Proficiency in using office equipment such as fax machines, scanners, and printers
Familiarity with office management systems and procedures
Ability to maintain confidentiality of sensitive information
High school diploma or equivalent education level
Experience with Microsoft Office Suite, particularly Word, Excel, and Outlook
Ability to work in a fast-paced environment and handle high stress situations

Job Responsibility

Oversee the operations of the front desk to ensure efficient service delivery
Coordinate and manage services within the facility for optimal use
Handle incoming calls, providing prompt and courteous service to callers
Ensure the organization of workspace for efficient operations and productivity
Take the lead in the planning and coordination of meetings and events, ensuring all logistics are taken care of

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Front Desk Coordinator

The main function of this role is to oversee and manage front desk operations in...

Location

United States , Grand Rapids

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma, General Education Degree or equivalent
Prior experience in a Front Desk Coordinator role or similar
Capability to perform Receptionist Duties such as greeting and directing guests, answering phone inquiries, and handling requests or complaints in a detail-oriented manner
Excellent knowledge of Microsoft Office, particularly Word and Excel
Strong communication and interpersonal skills
Good organizational and multitasking abilities
Problem-solving skills
Ability to handle stress and stay calm under various circumstances
Willingness to work in shifts as needed
Customer service-oriented attitude

Job Responsibility

Coordinating and managing all front desk activities
Efficiently handling incoming calls and directing them to the appropriate parties
Organizing and scheduling meetings and events as needed
Ensuring the facility is well-organized and maintained
Handling the space organization to make sure it's used efficiently
Acting as the first point of contact for visitors and clients
Ensuring seamless communication and coordination between different teams
Managing the reception area to ensure effective telephone and mail communications both internally and externally to maintain a detail-oriented image

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Front Desk Coordinator

Are you a professional multitasker with a passion for creating a welcoming and e...

Location

United States , Vista, CA

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional education preferred
1–2 years of experience as a receptionist, front desk professional, or in a similar role
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Excellent verbal and written communication skills
A friendly, professional demeanor with strong organizational skills

Job Responsibility

Greet visitors and ensure they are directed to the appropriate department or person
Manage incoming calls, take messages, and forward inquiries to the correct team members
Oversee the reception area and maintain a professional, organized workspace
Handle incoming and outgoing mail, including courier deliveries and shipments
Assist with scheduling appointments and managing meeting room calendars
Provide administrative support to various departments as needed
Maintain a high level of client service to create a positive first impression for all visitors

What we offer

medical
vision
dental
life and disability insurance
eligible to enroll in company 401(k) plan

Fulltime

Guest Service Agent - Front Office

Hotel Front Desk Agent responsibilities include registering guests, managing res...

Location

United States , Moon Township, PA

Salary:

14.00 - 14.50 USD / Hour

Prospera Hospitality

Expiration Date

Until further notice

Requirements

Work experience as a Hotel Front Desk Agent, Receptionist or similar role
Customer service attitude
Excellent communication and organizational skills
Must be available to work a flexible schedule, including nights, weekends and holidays.
Hotel experience: 1 year (Preferred)

Job Responsibility

Perform all check-in and check-out tasks
Manage online and phone reservations
Inform customers about payment methods and verify their credit card data
Register guests collecting necessary information (like contact details and exact dates of their stay)
Welcome guests upon their arrival and assign rooms
Provide information about our hotel, available rooms, rates and amenities
Respond to clients’ complaints in a timely and professional manner
Confirm group reservations and arrange personalized services for VIP customers and event attendees, like wedding guests
Maintain updated records of bookings and payments

What we offer

401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance

Corporate Receptionist

Corporate Receptionist role serving as the first point of contact for clients, v...

Location

United Kingdom , London

Salary:

25000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist or front desk role
Proficiency in Microsoft Office Suite and general office equipment
Friendly and professional demeanor with strong customer service focus
Ability to multitask and manage time effectively in fast-paced environment
Proactive attitude and willingness to assist wherever needed

Job Responsibility

Greeting and welcoming guests with warm smile and professionalism
Answering phone calls and directing inquiries to appropriate team members
Managing multi-line phone system and handling correspondence efficiently
Coordinating meeting room bookings and ensuring preparation for visitors
Assisting with administrative tasks and providing support to various departments
Maintaining tidy reception area reflecting company's brand
Handling incoming and outgoing mail and packages

What we offer

Supportive and collaborative team environment
Opportunities for professional development and career growth
Lively workplace culture encouraging creativity and innovation

Fulltime

Front Desk Receptionist & Office Manager

Luma AI

Location:
United States , Palo Alto

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 13, 2026

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