Front Desk Receptionist & Office Manager Job at Luma AI (Palo Alto)

Receptionist / Front Desk Coordinator – Medical Office

First impressions matter, especially in healthcare environments where profession...

Location

United States , Vista

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous receptionist or front desk experience preferred
Experience with billing or administrative support in a medical setting is a plus
Strong interpersonal and communication skills
Ability to manage multiple tasks in a fast-paced office environment
Basic proficiency in Microsoft Office and office management systems

Job Responsibility

Greet patients and manage front desk reception area
Answer and route incoming phone calls
Schedule appointments and coordinate patient visits
Assist with billing documentation and payment processing
Maintain patient records and administrative documentation
Support the medical office with general administrative tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Medical Front Desk Receptionist

We are seeking a friendly, organized, and detail-oriented Medical Front Desk Rec...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
1+ years of receptionist, front desk, or administrative experience, preferably in a medical or healthcare setting
Familiarity with medical terminology, insurance verification, and electronic health records is preferred
Strong communication and interpersonal skills
Proficient in Microsoft Office and scheduling systems
Ability to manage multiple priorities with accuracy and professionalism

Job Responsibility

Greet patients and visitors in a professional and courteous manner
Answer and route incoming phone calls
Schedule, confirm, and update patient appointments
Verify patient information, insurance, and demographics
Check patients in and out accurately
Collect copays and process payments
Maintain patient records and ensure documentation is complete
Coordinate with clinical staff to support daily office operations
Handle general administrative duties such as filing, scanning, and data entry

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

New

Front Desk Receptionist

We are seeking a professional, friendly, and organized Receptionist to join our ...

Location

United States , St. Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Previous receptionist, front desk, customer service, or administrative experience preferred
Strong verbal and written communication skills
Excellent organizational and multitasking abilities
Proficiency with Microsoft Office and standard office equipment
Professional demeanor and strong customer service skills

Job Responsibility

Greet visitors, clients, and staff in a courteous and professional manner
Answer, screen, and route incoming phone calls
Manage the front desk and maintain a clean, organized reception area
Schedule appointments and coordinate meeting spaces
Receive and distribute mail, packages, and deliveries
Perform data entry, filing, scanning, and other clerical support duties
Maintain office supply inventory and place orders as needed
Assist internal departments with general administrative support

What we offer

Medical benefits
Vision benefits
Dental benefits
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

New

Front Desk Receptionist

We are looking for a welcoming and organized Front Desk Receptionist to manage f...

Location

United States , Edina

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated front desk or administrative experience
Strong interpersonal and communication skills
Proficiency with Microsoft Office Suite and phone systems
Ability to multitask and stay organized in a busy environment
Comfortable handling confidential information
Reliable and punctual with a strong sense of responsibility

Job Responsibility

Greet visitors and direct them appropriately
Answer and route incoming calls and messages
Maintain a clean and organized reception area
Manage appointment scheduling and conference room bookings
Receive and distribute mail and deliveries
Assist with data entry and document preparation
Support internal communications and office coordination
Provide general administrative support to various departments

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Receptionist / Front Desk

We are urgently seeking an enthusiastic front desk agent. In this versatile role...

Location

Belgium , Saint-Josse-ten-Noode

Salary:

Not provided

Randstad

Expiration Date

September 02, 2026

Requirements

Language Skills: a fluent knowledge of French is crucial. Fluent English is mandatory (both spoken and written using clear, professional language). An operational knowledge of Dutch is a great asset
Experience & Hard Skills: proven experience in the hospitality sector, hospitality management, or a similar front-office environment. Hands-on experience with the POS (Opera) reservation/property management system is required, along with proficiency in computer applications and telephone switchboard operations
Soft Skills: excellent communication and listening skills, high stress resistance, and a hands-on mentality. Ability to develop and maintain positive working relationships and support the team to reach common goals

Job Responsibility

Front Desk: Welcoming guests, processing check-ins and check-outs, assigning rooms, and activating room keys
Service & Coordination: Responding to guest inquiries, providing information, and collaborating closely with Housekeeping
Administration: Handling phone calls and emails, following up on complaints, and maintaining documentation
Finance: Processing payments, verifying invoices, and managing the cash float (start/end of shift)
Safety & Quality: Monitoring access, staying alert to security, and working in accordance with internal quality standards and dress codes

Fulltime

Front Desk Receptionist

We are seeking a professional, reliable, and organized Front Desk Receptionist t...

Location

United States , Lindon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Professional, reliable, and organized
experience as Front Desk Receptionist or similar role preferred
ability to greet and welcome visitors
skills in mail handling
ability to maintain clean reception area
experience coordinating lunches and office events
proficiency in filing, scanning, document organization
data entry accuracy
scheduling and conference room management
support office operations

Job Responsibility

Greet and welcome visitors, guests, and vendors in a professional and friendly manner
Serve as the main point of contact for incoming visitors and general office inquiries
Receive, sort, open, and distribute incoming mail to the appropriate departments
Maintain a clean, organized, and professional lobby and reception area
Coordinate and order lunches for meetings and office events as needed
Perform general administrative duties including filing, scanning, and document organization
Complete data entry projects with accuracy and attention to detail
Schedule meetings and manage conference room reservations
Support office operations and assist various departments with administrative needs

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Front Office Manager

Are you a polished professional who takes pride in creating exceptional experien...

Location

United States , Ooltewah

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in office administration, front desk coordination, or a similar support role
Strong communication and interpersonal skills with the ability to interact confidently with visitors, employees, and leadership
Demonstrated sound judgment and a customer-focused approach in a business environment
Ability to manage multiple tasks efficiently while maintaining accuracy and attention to detail
Experience ordering, tracking, and maintaining office supplies and supporting general office operations
Proficiency with receptionist responsibilities, including greeting visitors, answering inquiries, and coordinating office activities
Dependable work habits and a strong sense of accountability in handling time-sensitive responsibilities

Job Responsibility

Professionally greet and assist visitors, ensuring a welcoming and exceptional experience
Manage a multi-line phone system with a strong focus on responsiveness and customer service
Coordinate conference room scheduling, meeting preparation, and hospitality services
Support company events, employee meetings, and recurring corporate conferences
Process and scan documentation related to accounts payable and payroll functions
Maintain office supplies, coordinate vendor services, and manage office-related purchases
Arrange employee recognition activities, celebrations, and special events
Provide administrative support to executives and departments as needed
Serve as a resource for employees and assist with day-to-day office operations

What we offer

Work-Life Balance
Career Growth & Development
Culture of Support
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Receptionist/ Front Desk

We are looking for a welcoming and organized Receptionist/ Front Desk team membe...

Location

United States , Poway

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in reception, front desk, administrative support, or customer service roles
Strong verbal and written communication skills, including clear and courteous phone and email etiquette
Ability to manage inbound and outbound calls while maintaining a courteous and organized approach
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
Accurate data entry skills and attention to detail when maintaining records and documentation
Ability to schedule appointments, coordinate multiple tasks, and manage changing priorities effectively
Comfortable interacting with diverse community members, staff, and external partners in a structured work environment
Strong organizational skills and a proactive attitude toward supporting team operations and special projects

Job Responsibility

Greet visitors, answer incoming calls, and respond to email inquiries in a courteous and helpful manner
Manage front desk activities by directing guests, handling routine questions, and scheduling appointments as needed
Support outreach initiatives by helping prepare materials, communications, and documentation for orientations, job fairs, and related events
Coordinate tours of the training facility for individuals and groups, ensuring a positive and informative experience
Maintain organized filing systems by creating, updating, and preparing records for students, instructors, members, and audits
Assist workforce development and leadership staff with special projects, administrative tasks, and event logistics
Work with internal teams and community partners to support recruitment efforts and strengthen engagement across target populations
Help develop and distribute promotional content, including flyers and other outreach materials, in collaboration with marketing support
Provide general administrative assistance using Microsoft Office applications to track information, prepare correspondence, and maintain accurate data
Contribute to on-site and off-site presentations or outreach activities by supporting planning, coordination, and follow-up tasks

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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Front Desk Receptionist & Office Manager

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