CrawlJobs Logo

Front Desk Receptionist and Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Ann Arbor

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to join our team! This vital role combines welcoming visitors with providing exceptional administrative support to ensure our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for clients and visitors, scheduling conference room usage, and handling a variety of clerical tasks. This paid position offers an exciting opportunity to develop your office management skills while contributing to a positive and professional environment.

Job Responsibility:

  • Greet visitors warmly, verify appointments, and direct visitors appropriately to ensure a positive first impression
  • Manage incoming calls with professionalism, demonstrating excellent phone etiquette and customer support skills, screen inquiries, and route messages accurately
  • Assist with calendar management, scheduling of conference rooms, meetings, and reminders for staff or management teams
  • Assisting with catering ordering, set up, and clean up
  • Manage the ordering, receiving, and distribution of office supplies and beverage services
  • Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)
  • Process and approve business card orders for all colleagues
  • Arrange travel and process expenses for designated groups
  • Assist with preparing meetings, including space set-up and placing food/catering orders
  • Ensure conference rooms and breakrooms are clean and supplied
  • Assist the Executive team as requested

Requirements:

  • Proven experience in office management or administrative support roles with strong organizational skills
  • Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Prior experience working as a receptionist or personal assistant is a plus
  • Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
  • Knowledge of phone etiquette and customer service best practices
  • Clerical experience, including filing, proofreading, calendar management, and record keeping
  • Ability to handle confidential information discreetly while demonstrating professionalism at all times
  • Demonstrated experience in office management or administrative roles with strong organizational abilities
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Previous experience as a receptionist or personal assistant is advantageous
  • Strong time management skills with the ability to handle multiple priorities in a fast-paced setting
  • Background in clerical tasks such as filing, proofreading, and calendar management
  • Ability to maintain confidentiality and demonstrate professionalism consistently
What we offer:
  • medical, vision, dental, and life and disability insurance
  • Company 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Front Desk Receptionist and Administrative Assistant

Front Desk Assistant

Are you looking for a short weekly shift in a professional and friendly environm...
Location
Location
United Kingdom , Beckenham
Salary
Salary:
14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous front desk or reception experience preferred
  • Excellent communication and interpersonal skills
  • Ability to work independently and manage time effectively
  • Friendly, proactive, and professional attitude
Job Responsibility
Job Responsibility
  • Greet and assist visitors in a professional manner
  • Handle incoming and outgoing couriers
  • Respond to tenant enquiries
  • Answer phone calls and take accurate messages
  • Sort and distribute post
  • Parttime
Read More
Arrow Right

Front Desk Assistant

Temporary Front Desk Assistant position covering reception duties every Thursday...
Location
Location
United Kingdom , Beckenham
Salary
Salary:
14.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous front desk or reception experience preferred
  • Excellent communication and interpersonal skills
  • Ability to work independently and manage time effectively
  • Friendly, proactive, and professional attitude
Job Responsibility
Job Responsibility
  • Greet and assist visitors in a professional manner
  • Handle incoming and outgoing couriers
  • Respond to tenant enquiries
  • Answer phone calls and take accurate messages
  • Sort and distribute post
  • Parttime
Read More
Arrow Right

Front Desk Coordinator

We are looking for a Front Desk Coordinator to join our team on a contract basis...
Location
Location
United States , Indianapolis
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a front desk or receptionist role preferred
  • Proficiency in operating multi-line phone systems
  • Strong interpersonal and communication skills
  • Ability to manage multiple tasks in a fast-paced environment
  • Excellent organizational skills and attention to detail
  • Familiarity with basic administrative procedures
  • Detail-oriented approach and appropriate appearance
  • Ability to handle sensitive information with discretion
Job Responsibility
Job Responsibility
  • Greet visitors and ensure they feel welcomed upon arrival
  • Manage the check-in process for contractors and other guests
  • Respond to phone inquiries using a multi-line switchboard system
  • Maintain accurate records of visitor logs and contractor check-ins
  • Assist with general administrative tasks to support front desk operations
  • Ensure the reception area remains clean, organized, and well-maintained
  • Communicate effectively with internal teams to relay visitor information
  • Follow established procedures for handling sensitive information
  • Provide timely support for any front desk-related issues or concerns
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Fulltime
Read More
Arrow Right

Front Desk Coordinator

Are you a professional multitasker with a passion for creating a welcoming and e...
Location
Location
United States , Vista, CA
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or GED required
  • additional education preferred
  • 1–2 years of experience as a receptionist, front desk professional, or in a similar role
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • A friendly, professional demeanor with strong organizational skills
Job Responsibility
Job Responsibility
  • Greet visitors and ensure they are directed to the appropriate department or person
  • Manage incoming calls, take messages, and forward inquiries to the correct team members
  • Oversee the reception area and maintain a professional, organized workspace
  • Handle incoming and outgoing mail, including courier deliveries and shipments
  • Assist with scheduling appointments and managing meeting room calendars
  • Provide administrative support to various departments as needed
  • Maintain a high level of client service to create a positive first impression for all visitors
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligible to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Receptionist

We are looking for a detail-oriented and organized Receptionist to join our team...
Location
Location
United States , Midland
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in receptionist or front desk roles is required
  • Proficiency in operating multi-line phone systems and switchboards
  • Strong verbal and written communication skills
  • Ability to multitask and prioritize tasks effectively
  • Detail-oriented approach and customer-focused attitude
  • Familiarity with basic administrative duties, including mail handling
  • High attention to detail and organizational skills
  • Availability to work part-time hours on-site in Midland, Texas
Job Responsibility
Job Responsibility
  • Greet and assist visitors promptly upon arrival, ensuring a welcoming atmosphere
  • Answer and manage inbound calls using a multi-line phone system, providing accurate information and directing calls appropriately
  • Operate a switchboard efficiently, handling up to 10 phone lines
  • Sort and distribute daily mail to appropriate departments or individuals
  • Maintain accurate records of visitor logs and ensure proper security protocols are followed
  • Provide support to on-site guests, addressing inquiries and offering guidance as needed
  • Collaborate with team members to ensure seamless front desk operations
  • Handle general administrative tasks to support office functions
  • Ensure the reception area is tidy and presentable at all times
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Parttime
Read More
Arrow Right

Administrative Assistant

We are offering a short term contract employment opportunity for an Administrati...
Location
Location
United States , Los Angeles
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Document and track various office tasks and operations
  • Exceptional customer service skills
  • Proficient in various office functions and operations
  • Comprehensive understanding of procedures and policy implementation
  • Experience in answering inbound calls professionally
  • Capability of supervising and coordinating office activities
  • Familiarity with hiring processes and procedures
  • Skilled in scanning documents, maintaining logs and other administrative tasks
  • Experience with receptionist duties and front desk management
  • Ability to troubleshoot issues and provide effective solutions
Job Responsibility
Job Responsibility
  • Setup and breakdown of conference rooms for various meetings and events
  • Maintain cleanliness and organization of two pantries and kitchens
  • Keep office supplies and toiletries well-stocked
  • Occasionally cover reception duties during lunch hours and PTO
  • Handle food ordering and maintain a detailed excel spreadsheet and calendar for events and meetings
  • Adapt to changes and prioritize tasks efficiently and effectively
  • Utilize good judgement and decision-making skills for event planning
  • Maintain a detail oriented demeanor and presentation as this role is client-facing
  • Be willing to learn and adapt to new tasks and responsibilities
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Corporate Receptionist

Join Our Clients Team as a Corporate Receptionist! Are you the friendly face tha...
Location
Location
United Kingdom , London
Salary
Salary:
26000.00 - 27000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a receptionist or front desk role is preferred
  • Proficiency in Microsoft Office Suite and general office equipment
  • A friendly and professional demeanor with a strong customer service focus
  • Ability to multitask and manage time effectively in a fast-paced environment
  • A proactive attitude and a willingness to assist wherever needed
Job Responsibility
Job Responsibility
  • Greeting and welcoming guests with a warm smile and professionalism
  • Answering phone calls and directing inquiries to the appropriate team members
  • Managing a multi-line phone system and handling correspondence efficiently
  • Coordinating meeting room bookings and ensuring they are prepared for visitors
  • Assisting with administrative tasks and providing support to various departments
  • Maintaining a tidy reception area and ensuring it reflects the company's brand
  • Handling incoming and outgoing mail and packages
What we offer
What we offer
  • A supportive and collaborative team environment where your contributions are valued
  • Opportunities for professional development and career growth
  • A lively workplace culture that encourages creativity and innovation
  • Fulltime
Read More
Arrow Right

Receptionist

We are seeking a professional and friendly Receptionist to join our team. The Re...
Location
Location
Canada , Burlington; Toronto
Salary
Salary:
Not provided
jkconsultants.ca Logo
JK Contracting and Consulting Inc.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent (Associate’s degree preferred)
  • Previous experience in a receptionist, front desk, or administrative role is a plus
  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment
  • Friendly, professional, and customer-focused attitude
  • Ability to handle confidential information with discretion
Job Responsibility
Job Responsibility
  • Greet and welcome visitors in a warm and professional manner
  • Answer, screen, and direct phone calls to appropriate personnel
  • Manage appointment scheduling and maintain office calendars
  • Handle incoming and outgoing mail, packages, and deliveries
  • Assist with administrative tasks such as data entry, filing, and document preparation
  • Maintain a tidy and organized reception area
  • Provide basic information about the company and its services to visitors and callers
  • Coordinate with other departments to ensure smooth office operations
  • Monitor office supplies and place orders as needed
Read More
Arrow Right